Agenda and minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations.

To confirm as a correct record, the minutes of the meeting held on Tuesday, 1 October 2019

RESOLVED – That the minutes of the meeting held on 1 October 2019 be confirmed as a correct record.

Minute No. 20, Outer East Finance Report

Further to the deferral of the funding application for St Benedict’s Allotment Poly Tunnels it was reported that funding had been secured through Section 106 funds.  Members expressed concern regarding comments that had appeared on social media following the deferral of this application and reiterated the reasons for deferral due to no Members from the Garforth and Swillington Ward being present.  It was further reminded that it had previously been agreed that Ward Members should have an input in approving applications within their own wards.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee. On this occasion none of the members of the public present wished to speak.

The report of the Head of Stronger Communities provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2019.

Bali Birdi, Senior Localities Officer presented the report.

Members’ attention was brought to the following:

·  There was £12,344.90 remaining in the Wellbeing Revenue Budget for 2019/20.

·  There was a funding application for Period Poverty which would provide free period products in community hubs, libraries and one stops across the city.  £2,000 in total was requested with £500 from each Outer East Ward. It was proposed to defer the funding from Garforth and Swillington as no Ward Members were present.

·  Remaining balances for the Youth Activities Fund, Small Grants, Capital and Community Infrastructure Levy Budgets.

·  With regards to funding previously allocated for two Speed Indication Devices in Crossgates and Whinmoor, it was reported that these had not yet been processed.  Officers were requested to pursue this.

RESOLVED –

(1)  That details of the Wellbeing Budget position be noted.

(2)  That £1,500 be approved for the Period Poverty Project.  £500 each from Crossgates & Whinmoor; Kippax & Methley and Temple Newsam Wards.  Funding from Garforth & Swillington Ward to be deferred.

(3)  That monitoring information of funded projects be noted.

(4)  That details of the Youth Activities Fund (YAF) be noted.

(5)  That details of the Small Grants & Community Skips Budget be noted.

(6)  That details of the Capital Budget be noted.

(7)  That details of the Community Infrastructure Levy fund be noted.

To receive and consider the attached report of the Head of Stronger Communities

The report of the Head of Stronger Communities brought Members’ attention to an update of work which the Communities Team was engaged in based on priorities identified by the Community Committee.  It also provided opportunities for further questioning, or to request a more detailed report on a particular issue.

It also provided regular updates on some of the key activities between Community Committees, Community Champion Roles, community engagement, partnership and locality working.

Bali Birdi, Senior Localities Officer presented the report.

Key issues highlighted included the following:

·  The closing date for Youth Activity Fund applications was 3 February 2020.  There would be a meeting on 11 February 2020 to discuss applications.

·  Environment and Community Safety – Members discussed tree planting that was ongoing in the Outer East Area.  There was also due to be a consultation on the parks and green space strategy.

·  Halton Moor Clean up event.

·  Employment, Skills and Welfare – job opportunities at the new motorway services development.

·  Health and Wellbeing – The Winter Friends Scheme.  Thanks was expressed to volunteers and Neighbourhood groups and it was suggested that they be invited to a future meeting.

·  Community Engagement Forums – dates were provided in the report and future meetings of the Temple Newsam forum would be held in February, July and October 2020.

·  Social media update.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of the Head of Stronger Communities

The report of the Head of Stronger Communities provided Members with details of the Outer East Community Committee Forward Plan for 2019/20.  It also detailed the Community Committee meeting dates and set out the workshop themes as well as providing an update on engagement with local communities.

RESOLVED – That the report be noted.

A representative of the Garforth Neighbourhood Planning Forum addressed the meeting.  There was concern that they had not been consulted with regards to CIL spending and that there had not been a response to a request for their involvement.  It was agreed that Garforth and Swillington Ward Members be contacted regarding this matter.

Inspector Mick Preston addressed the meeting with regard to policing and anti-social behaviour issues.  The following was highlighted:

·  There had been low level anti-social behaviour in the area.

·  There had been a small spike in burglaries across the area.

·  The Police exhibition vehicle would be attending Matalan and events at The Springs.

·  Proactive work in the area including engagement with Elected Members.

To receive and consider the attached report of the Deputy Chief Officer, Communities and Environment

The report of the Deputy Chief Officer, Communities and Environment provided an update to the Community Committee on progress with the review of the Refuse Service in Leeds.

The report also took the opportunity to provide a brief update on the development of a new National Resources and Waste Strategy and how that related to Leeds.

John Woolmer, Deputy Chief Officer, Environment and Communities presented the report.

Issues highlighted included the following:

·  The review was more than just providing new routes, there was a need to build in efficiencies and future proofing of the service.

·  There had been a fundamental review of routes which responded to changes across the city due to new developments and demographic changes.  While it remained a city wide service, routes had been developed at a more local level.

·  The introduction of a new chargehand role which would help improve reporting and providing cover.

·  New routes would be developed for garden waste collection and Ward Councillors would be consulted with regard to this.

·  Residents would be informed of route changes in February 2020.

·  Specialist services for high density areas and those with transient populations.

·  Renewal of the vehicle fleet – there was an aspiration to move to electric vehicles in the future.

·  There would be a report to Executive Board in January 2020 with regards to Traffic Regulation Orders that were need to improve the service’s efficiency.

·  National Waste Strategy. There was a move to place more responsibility on producers and vendors with regard to packaging.  Other issues included the re-use of glass products through reverse vending and food waste collection.

·  Members were asked for areas that would benefit from glass and textie collection.

In response to comments and questions, the following was discussed:

·  Information regarding recyclable products would be delivered to all households along with the Christmas waste collection schedule.

·  Electric refuse vehicles were currently unviable due to cost.

·  The possibility of co-mingling food and garden waste.

RESOLVED – That the report and discussion be noted.

Tuesday, 10 March 2020 at 4.00 p.m.

Tuesday, 10 March 2020 at 4.00 p.m.