Agenda and draft minutes

Outer East Community Committee - Tuesday, 27th July, 2021 4.00 pm

Contact: Andy Booth 0113 37 88665 

Items
No. Item

1.

Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

Minutes:

There were no appeals.

 

 

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There was no exempt information on the Agenda.

 

 

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(the special circumstances shall be specified in the minutes)

Minutes:

There were no late items.

 

 

4.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

There were no declarations.

 

 

5.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were submitted on behalf of Councillors H Hayden and S McCormack.

 

 

6.

Minutes - 9 March 2021 pdf icon PDF 270 KB

To confirm as a correct record, the minutes of the meeting held on 9 March 2021

 

Minutes:

RESOLVED – That the minutes of the meeting held on 9 March 2021 be confirmed as a correct record.

 

 

7.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remain in place, the rocess has been adapted slight;y, so that members of the public are invited to make written submissions in adavance of the meeting on any matter which falls within the Committee’s terms of reference.  These will be read out under the agenda item and considered by the Community Committee.

 

Minutes:

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remained in place, the process had been adapted so that members of the public were invited to make written submissions in advance of the meeting on any matters which fell within the Community Committee’s terms of reference.

 

On this occasion there had been no submissions.

 

 

8.

Community Committee Appointments 2021/22 pdf icon PDF 495 KB

To receive and consider the attached report of the City Solicitor.

 

Additional documents:

Minutes:

The report of the City Solicitor asked the Committee to note the appointment of Councillor Pauleen Grahame as Chair of the Outer East Community Committee for the 2021/22 Municipal Year and also invited Members to make nominations for Outside Bodies, Cluster Partnerships, Housing Advisory Panels and Local Care Partnerships.  Nominations were also sought for Community Champions and the Corporate Parenting Board.

 

Andy Booth, Governance Services presented the report.

 

RESOLVED –

 

(1)  That the appointment of Councillor Pauleen Grahame as Chair of the Community Committee for the 2021/22 Municipal Year be noted.

(2)  That the following appointments be made for the 2021/22 Municipal Year:

 

Organisation / Outside Body

No. of Places

Current Appointee(s)

Cross Gates & District Good Neighbors

1

P Grahame

HOPE (Halton Moor & Osmondthorpe Project for Elders

2

N Sharpe

D Coupar

Neighbourhood Elders Team

1

M Harland

Outer South East Housing Advisory Panel

4 (1 per ward)

M Dobson

P Grahame

M Harland

H Hayden

Garforth Cluster Partnership

1

S McCormack

Temple Newsam Learning Partnership

2

D Coupar

H Hayden

Seacroft Manston Cluster Partnership

1

P Grahame

Brigshaw Co-Operative Trust Cluster

1

J Lewis

Garforth/Kippax/Rothwell LCP

1

M Harland

Crossgates LCP

1

P Grahame

York Road LCP

1

D Coupar

Champions/Lead Members

Environment & Community Safety

Children’s Services

Employment, Skills & Welfare

Health, Wellbeing & Adult Social Care

 

1

1

1

1

 

 

P Grahame

H Hayden

J Lennox

P Grahame

Corporate Parenting Board

1

H Hayden

 

 

 

9.

Outer East Community Committee - Finance Report pdf icon PDF 596 KB

To receive and consider the attached report of the Head of Locality Partnerships

Minutes:

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2021/22.

 

Bali Birdi, Senior Localities Officer presented the report.

 

The following was highlighted:

 

·  There was £100,937 remaining in the Wellbeing Revenue budget.  Members were given a ward by ward breakdown of funds available.

·  Projects for consideration – Members discussed the application that had been received from Leeds Money Buddies for the provision of Money Buddies at Osmondthorpe Community Hub and Swarcliffe Housing Office.  It was reported that both venues were currently closed and it proposed to defer a decision on these applications whilst further information was sought.

·  Projects approved by delegated decision since the last meeting.

·  Declined projects.

·  Remaining funds in the Small Grants, Community Skips, Youth Activity Funds, Tasking, Capital and CIL Budgets.

 

RESOLVED –

 

(1)  That the minimum conditions referred to in paragraphs 13 to 15 of the report regarding the taking of urgent delegated decisions in between formal Community Committee meetings be agreed.

(2)  That the following proposals be approved:

o  Small grants - £4,000

o  Community Committee Public Engagement - £1,500

o  Tasking Team Initiative - £5,000

o  Skips for Community Clean Ups - £2,000

o  CCTV Monitoring Costs - £12,000

o  Christmas lights, switch on events, motifs & trees - £33,510

o  Youth summit - £600

o  Grit bin refills – Cross Gates & Whinmoor - £322.46

o  Grit bin refills – Kippax & Methley - £1,064.04

o  Grit bin refills – Garforth & Swillington - £322.48

o  Grit bin refills – Temple Newsam - £483.72

o  Halliday Court Fences & Benches Scheme - £10,691

(3)  That the application for Leeds Money Buddies be deferred.

(4)  That details of the Wellbeing Budget position be noted.

(5)  That details of projects approved by Delegated Decision be noted.

(6)  That details of the Youth Activities Fund be noted.

(7)  That details of the Skips budget be noted.

(8)  That details of the Small Grants budget be noted.

(9)  That details of the Tasking budget be noted.

(10)  That details of the Capital Budget be noted.

(11)  That details of the Community Infrastructure Levy budget be noted.

 

10.

Outer East Community Committee - Update Report pdf icon PDF 1 MB

To receive and consider the attached report of the Head of Locality Partnerships

Additional documents:

Minutes:

 

The report of the Head of Locality Partnerships brought Members’ attention to an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee.  It also provided opportunity for further questioning or to request a more detailed report on a particular issue.

 

Bali Birdi, Localities Officer presented the report.

 

The following was highlighted:

 

·  Members were asked for nominations to Sub-Groups for the 2021/22 Municipal Year.

·  Youth Activity Fund consultation – there had been 122 responses and young people had indicated what activities they would like to see.  It was proposed to hold a youth summit later in the year.

·  Breeze – Members were informed of changes to the Breeze Card following consultation across the city.

·  Youth Services – it was reported that the Kicks Project was now operating 7 days a week and that the Leeds United Foundation would be setting up an agreement for intervention work with the Youth Service.

·  Dates of forthcoming Community Forum meetings

·  Social Media update.

 

RESOLVED –

 

(1)  That the Outer East Community Committee Sub Groups be appointed as follows for 2021/22

 

Sub Group

Current Appointees

Community Committee Champion

Children & Families

Cllr H Hayden (Chair)

Cllr M Midgley

Cllr P Grahame

Cllr S Field

Cllr H Hayden

Environment

Clllr P Grahame (Chair)

Cllr M Harland

Cllr H Hayden

Cllr S McCormack

Cllr P Grahame

 

 

(2)  That the report be noted.

 

 

 

 

 

11.

Outer East Community Committee - Youth Activity Fund Consultation Report pdf icon PDF 392 KB

To receive and consider the attached report of the Head of Locality Partnerships

Additional documents:

Minutes:

The report of the Head of Locality Partnerships provided background and context on the decision not to hold a Youth Summit in 2020/21.  It also provided an update on the Youth Activity Fund consultation with children and young people which would inform the youth activity spend for 2021/22.

 

RESOLVED – That the report noted.

 

 

12.

Date and Time of Next Meeting

Tuesday, 28 September 2021 at 4.00 p.m.

 

Minutes:

Tuesday, 28 September 2021 at 4.00 p.m.