Agenda and draft minutes

Outer East Community Committee - Tuesday, 7th December, 2021 4.00 pm

Venue: St Mary's Church, Church Lane, Garforth

Contact: Andy Booth 0113 37 88665 

Items
No. Item

26.

Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

Minutes:

There were no appeals.

 

 

27.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There was no exempt information.

 

 

28.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(the special circumstances shall be specified in the minutes)

Minutes:

There were no late items.

 

 

29.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

There were no declarations.

 

 

30.

Apologies for Absence

To receive any apologies for absence.

31.

Minutes - 28 September 2021 pdf icon PDF 260 KB

To confirm as a correct record, the minutes of the meeting held on 28 September 2021

Minutes:

RESOLVED – That the minutes of the meeting held on 28 September 2021 be confirmed as a correct record subject to the following amendment:

 

Councillor Hayden to be record as apologies and not in attendance.

 

 

32.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

In accordance with the Community Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within terms of reference of the Community Committee.

 

On this occasion no members of the public wished to speak.

 

 

33.

Climate Emergency Update 2021 pdf icon PDF 105 KB

To receive and consider the attached report of the Chief Officer for Sustainable Energy and Air Quality

 

Minutes:

The report of the Chief Officer for Sustainable Energy and Air Quality informed Members of a presentation that provided an update on the climate energy strategy and progress.

 

Andy Hickford, Project Manager, Sustainable Energy and Air Quality gave the Committee a presentation.

 

Key issues highlighted included the following:

 

·  Schemes that were being undertaken in the Outer East Area.  These included the use of ground source heat pumps, solar panels and switching to LED lighting.

·  Improving the efficiency of housing and the support available to help achieve this.

·  Air quality – Leeds was compliant with national and European standards and was predicted to remain so.

·  How Elected Members could support and promote the work being done on climate change.

·  The ambition to be carbon neutral by 2030 and reducing the carbon footprint.

 

In response to Members comments and questions, the following was discussed:

 

·  The electric bicycle scheme – use had dropped during the winter period but the scheme had received good feedback to date.

·  Hotspot areas in the City Centre and work undertaken which included a focus on reducing traffic movement and promoting the use of public transport, cycling and walking.

·  Construction and planning – how to reduce embedded carbon in development schemes and the need to work with developers to mitigate this.

 

RESOLVED – That the report and presentation be noted.

 

 

34.

Highways Winter Service Update pdf icon PDF 153 KB

To receive and consider the attached report of the Group Operations Manager

Additional documents:

Minutes:

The report of the Executive Manager provided the Community Committee with an update on the Highways Service following a recent winter service review.

 

Jeremy Lunn, Group Operations Manager gave the Committee a presentation which highlighted the following:

 

·  Gritting of roads – and the criteria used to decide when and where to do gritting.

·  Refilling of salt bins.

·  Snow ploughing and clearing.

·  Development of the Gritting Tracker – this would display live gritting information via the Council’s website and enable people to plan journeys.

·   

In response to comments and questions from the Committee, the following was discussed:

 

·  It was hoped that the tracking service would reduce the number of complaints and ease pressure on the contact centre.

·  Naming the gritting vehicles for the tracking website – it was proposed to run a competition with local schools to do this.

·  Routes for gritting were reviewed every year to take account of any new developments.

 

RESOLVED – That the report and presentation be noted.

 

 

35.

Outer East Community Committee Finance Report pdf icon PDF 412 KB

To receive and consider the attached report of the Head of Locality Partnerships

 

Minutes:

The report of the Head of Locality Partnerships provided the Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2021/22.  It also provided an update on organisations funded by the Community Committee and how their project delivery will be affected by the Coronavirus pandemic.

 

Bali Birdi, Senior Localities Officer presented the report.

 

The following was highlighted:

 

·  There was £82,473.88 remaining in the Wellbeing Revenue budget.  Members were given a ward by ward breakdown of available funds.

·  The following projects for consideration:

o  Leeds Money Buddies – Temple Newsam.  £2,813.00 was proposed.  Members were supportive of this application.

o  Leeds Money Buddies – Cross Gates and Whinmoor - £2,970.00 was proposed.  It was queried that as the Community Hub may only be available for 6 months that a revised application should be submitted.  It was reported that should the project not run for the full duration then some funding would be returned.  Members agreed to support the application.

o  Memorial Bench – Cross Gates & Whinmoor - £1,315.00.  Members were supportive of this application.

o  Children’s Football Club Health and Safety – Allerton Bywater FC - £699.00.  Members were supportive of this application.

·  Remaining funds in the Youth Activities Fund; Small Grants budget; Skips budget; Tasking budget; Capital budget and Community Infrastructure Levy Budget.

 

RESOLVED –

 

(1)  That the following proposals be approved:

o  Leeds Money Buddies – Temple Newsam - £2,813.00

o  Leeds Money Buddies – Cross Gates & Whinmoor - £2,970

o  Memorial Bench – Cross Gates & Whinmoor - £1,315.00

o  Children’s Fooball Club Health & Safety – Allerton Bywater FC - £699.00

(2)  That details of the Wellbeing Budget position be noted.

(3)  That details of projects approved by Delegated Decision be noted.

(4)  That details of the Youth Activities Fund be noted.

(5)  That details of the Skips budget be noted.

(6)  That details of the Small Grants budget be noted.

(7)  That details of the Tasking budget be noted.

(8)  That details of the Capital Budget be noted.

(9)  That details of the Community Infrastructure Levy budget be noted.

 

 

36.

Outer East Community Committee Update Report pdf icon PDF 340 KB

To receive and consider the attached report of the Head of Locality Partnerships

Additional documents:

Minutes:

 

The report of the Head of Locality Partnerships brought Members’ attention to an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee.  It also provided opportunity for further questioning or to request a more detailed report on a particular issue.

 

Bali Birdi, Senior Localities Officer presented the report.

 

The following was highlighted:

 

·  Children & Families – The Youth Summit had ben put back to the next Municipal year due to staffing problems and concern regarding the rising cases of Covid 19.  The Voice and Influence team were actively recruiting and it was hoped to do a consultative event at some stage.  Clusters and the Youth Service would also be working with young people.  The school uniform exchange scheme was about to commence.

·  Leeds Anti-Social Behaviour Team – Georgia Lee gave the Committee an update.  Bonfire night had been less problematic than in previous years and an update was given on each of the four Outer East Wards.  Members expressed concern that information provided in the report was not consistent and requested that this be addressed for any future reports.

·  Employment & Skills – There had been a well attended event for employment in the Health and Social Care sector.  Local health providers and employers had been in attendance as well as training providers and the event attracted people from all parts of the city.

·  Health and Wellbeing and Adult Social Care – reference was made to the work carried out by the Neighbourhood Networks during the pandemic.

·  Housing – Ben Scholes, Housing Manager updated the Committee on housing issues across the Outer East Area.  Estate walkabouts had been completed and would resume after Christmas.  There was a new process for the annual tenancy contact and there would be priority for the most vulnerable.  Further issues highlighted included lettings and void properties and income collection.  It was reported that income collection was at a similar level to this time last year.

·  Youth Service – Deeta Tren-Humphries and Denise Kempton updated the Committee on Youth Service activity in the Outer East area.  Issues highlighted included recent consultation with young people; summer and October half term activities; the return to indoor provision; work on the lead up to Halloween and bonfire night and planning for Xmas.  Jean Barnbrook also gave an update from the Tribe Youth Group.

 

RESOLVED – That the report be noted.

 

 

37.

Date and Time of Next Meeting

Tuesday, 8 March 2021 at 4.00 p.m.

Minutes:

Tuesday, 8 March 2022 at 4.00 p.m.