Agenda and minutes

Hazel Boutle, Jonathan Butler, Annabel Gaskin, Dave Gilbert, Steve Harris, Stephen McBarron  

The Chair welcomed everyone to the first Inner West Community Committee of the new municipal year.

The Chair thanked the previous Chair, Cllr. Venner.

The Chair informed the Community Committee that the meeting would be a business meeting, however future meetings would include a workshop.

The Chair invited all present to introduce themselves.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

There were no appeals against refusal of inspection of documents.

1 To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

No declarations of disclosable pecuniary interests were made.

To receive any apologies for absence.

Apologies for absence had been received from Cllrs. McKenna and Smart and also Eric Bowes, co-optee for Armley.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion no members of the public wished to speak.

To confirm as a correct record the minutes of the meeting held on 21^st March 2018.

RESOLVED – The minutes of the meeting held on 21^st March be approved as a correct record.

Members had requested a meeting with Armley, Bramley & Stanningley Members to come up with a form of words to be submitted to Leeds Transport Conversation, as part of the consultation on the proposed bus lane along the A643.Members were informed that a submission had been sent to the Combined Authority as part of the wider consultation. Members asked to be kept updated.

Members had also suggested a meeting in relation to Community Infrastructure Levy. It was noted that this had also taken place and a form of words had been agreed and could be found at Item 12 Finance update point 18 of the submitted report.

The report of the City Solicitor is to note the appointment of Councillor Julie Heselwood as Chair of the Community Committee for 2018/19 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to the following, as appropriate:-

·  Those Outside Bodies as detailed at section 19 / Appendix 1 of the report

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions, as listed; and

·  Those Children’s Services Cluster Partnerships, also as listed.

(Report attached)

The report of the City Solicitor requested Members to note the appointment of Cllr. Julie Heselwood as Chair of the Community Committee for 2018/19 as agreed at the recent Annual Council Meeting, and also invited the Committee to make appointments to the following, as appropriate:-

·  Outside Bodies as detailed at section 19 and Appendix 1 of the submitted report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions; and

·  Children’s Services Cluster Partnerships.

Members were advised that the Community Committee were required to make three appointments 1 to Bramley Poors Allotment Trust; and 2 to Mary Jane Butler Trust.

In discussions the Kirkstall Members had decided that they wished all three Ward Members to be appointed to the Mary Jane Butler Trust with Cllr. Venner take the lead.

It was noted that a dedicated report in relation to Housing Advisory Panels could be found elsewhere on the agenda.

The submitted report informed Members that the Constitution requires that Community Committees appoint Member ‘Champions’ in several designated areas. The areas are:

·  Environment and Community Safety;

·  Children Services;

·  Employment, Skills and Welfare; and

·  Health, Wellbeing and Adult Social Care

It should be noted that the Inner West Community Committee split some of the areas as follows:-

·  Environment

·  Community Safety

·  Children and Young People

·  Health and Wellbeing

·  Adult Social Care

The Chair advised the Committee that Cllr. Smart had agreed to provide specific information and updates in relation to women’s health and wellbeing as part of the Health and Wellbeing work undertaken for the Committee.

The Community Committee has two sub-groups which support the work of the Community Committee. The Chairs of these sub-groups were appointed.

Appointments in relation to: Inner North West Planning Sub Group; Corporate Parenting Board; and the Children’s Clusters namely Bramley and Armley Cluster Extended Services (ACES) were also appointed to.

RESOLVED – To:-

·  Note the appointment of Cllr. Julie Heselwood as Chair of the Inner West Community Committee for 2018/19;

·  Appoint Cllr. K Ritchie to the Bramley Poors Allotment Trust

·  Appoint Cllrs. F Venner, H Bithell, and J Illingworth to the Mary Jane Butler Trust with Cllr. Venner as the lead;

·  Appoint Cllr. J Illingworth as Environment Champion;

·  Appoint Cllr. K Ritchie as Community Safety Champion;

·  Appoint Cllrs C Gruen and H Bithell as Children and Young People Champions

·  Appoint Cllr. A Lowe as Health and Wellbeing Champion;

·  Appoint Cllr. F Venner as Adult Social Care Champion;

·  Appoint Cllrs J McKenna and J Heselwood as Employment, Skills and Welfare Champions;

·  Appoint Cllr. Illingworth as Chair of Environment Sub Group;

·  Appoint Cllrs. Gruen and Bithell as Chair of Children and Young People’s Sub Group;

·  Appoint Cllrs. Gruen and Bithell to the Corporate Parenting Board;

·  Appoint Cllr. Gruen to the Bramley Cluster;

·  Appoint Cllr. Lowe to the Armley Cluster Extended Services (ACES); and

·  Appoint Cllr. Illingworth to Inner North West Planning Sub Group.

The report of the Chief Officer Housing Management seeks Ward Councillor nominations from the Community Committee to the Inner West and Inner North West Housing Advisory Panels (HAPs)

(Report attached)

The report of the Chief Officer Housing Management was to seek Ward Councillor nominations from the Community Committee to the Inner West and Inner North West Housing Advisory Panels (HAPs).

An Officer from Housing Leeds attended the meeting.

The Committee were advised of a review taking place to look at the placement of the Kirkstall Ward within the Inner North West HAP.

The officer explained that for this current year 2018/19 the Kirkstall Ward would remain as part of the Inner North West HAP. This would allow for time to plan the alignment of the Inner West HAP and the Kirkstall Ward with a view that Kirkstall will become part of Inner West HAP in 2019/20.

RESOLVED – To appoint:

·  Cllr. Bithell to Inner North West HAP

·  Cllrs Ritchie and McKenna to Inner West HAP

The report of the City Solicitor invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2018/2019 municipal year.

(Report attached)

The report of the City Solicitor invited Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2018/2019 municipal year.

Kim Frangos a previously co-opted member of the Inner West Community Committee attended the meeting to inform Members of her new appointment as part of the Communities Team, she thanked the Committee for appointing her as a co-optee, saying that it had been an enjoyable experience. The Committee congratulated her on her appointment and wished her good luck in her new role.

The Chair informed the Members that Inner West and Inner East Community Committee were the only two committees to have co-optees. All the Members were supportive of co-optees to the Committee thanking them for their valuable input to the work of the Committee in the community.

Nominations had been received for three co-optees in each ward. The nominations were as follows:

·  Armley

o  John Barber

o  Hazel Boutle

o  Eric Bowes

·  Bramley & Stanningley

o  Jonathan Butler

o  Annabel Gaskin

o  Stephen McBarron

·  Kirkstall

o  Dave Gilbert

o  Steve Harris

o  Rosie McKenna

RESOLVED – To appoint the following co-optees to the Inner West Community Committee:

·  Armley

o  John Barber

o  Hazel Boutle

o  Eric Bowes

·  Bramley & Stanningley

o  Jonathan Butler

o  Annabel Gaskin

o  Stephen McBarron

·  Kirkstall

o  Dave Gilbert

o  Steve Harris

o  Rosie McKenna

The report of the Area Leader, West North West is to update Members on the projects funded through the Inner West Wellbeing Fund and Youth Activities Fund budgets. It also presents new projects for approval. The report also requests that the Community Committee review the minimum conditions as set

out in the submitted report.

(Report attached)

The report of the West North West Leader provided an update to Member on the projects funded through the Inner West Wellbeing, Youth Activities Fund and Capital budgets. It presented projects for approval and outlined funding availability for the 2018/19 financial year.

Members were informed that extra money had been added the small grants and skips budget, the balance available at 5^th June 2018 was £10,267.

Point 5 of the report set out the minimum conditions for Delegated Decisions. It was noted that delegated decision had been taken since the last meeting which was set out at point 6 of the submitted report:-

Kirkstall Valley Development Trust - £5,000

Members were informed of an increase to the Community Committee budgets for 2018/19 which had been agreed by Leeds City Councils Executive Board. Point 8 of the submitted report provided the revised budgets for Wellbeing and YAF.

Members discussed a number of new applications:

·  Deferred from March Committee: Bramley Community Centre, £10,000 – Approved £5,000 Revenue £5,000 Capital

·  Queenswood Drive Gate, £807 – Approved Capital

·  Kirkstall Education Cricket Club security gates, £2495 – Approved Capital

·  2^nd Bramley Scouts Roof Project, £7,205 Capital Approved subject to the group securing match funding

·  West Leeds Eagles Changing Rooms, £6,500 Approved Capital

·  DJ School Sessions, £2720, Kirkstall Ward – Deferred

RESOLVED – To:-

a)  Note the balance of the small Grants budget for 2018/19;

b)  Approve the minimum conditions set out for delegated decisions;

c)  Note the delegated decision taken since the last meeting;

d)  Note the revised Wellbeing and YAF balances;

e)  Consider the deferred Wellbeing application from March committee meeting;

f)  Consider the new Wellbeing applications set out at points 11-15 of the submitted report;

g)  Note the balance of the Capital Fund; and

h)  Note the balance of the Youth Activities Fund.

Cllr. Lowe entered the meeting at 18:45 during the consideration of this item.

The report of The West North West Area Leader (Citizens and Communities) updates the Community Committee on the work of the sub groups of the Committee: Children and Young People and Environment. This report updates the Committee on community events, local projects and partnership working that has taken place in the area since the last meeting.

(Report attached)

The report of the West North West Area Leader updated the Committee on the work of the sub groups of the committee: Children and Young People and Environment.

The report also provided the Committee with updates on community events, local projects and partnership working that had taken place in the area since the last meeting.

Members discussed the following:

·  Improvements in childhood obesity in Bramley;

·  Funding to continue counselling sessions at local GPs;

·  Support for the police to provide contacts in relation to mental health incidents.

The Committee were advised of a number of forthcoming events:

·  CLLD launch event to be held in September;

·  Hawksworth Wood Dog Show – 7^th July 2018

·  Kirkstall Festival – 14^th July 2018

·  Bramley Festival -19^th July 2018

·  Armley Festival – 21^st July 2018

·  Kirkstall Art Trail – 21^st and 22^nd July 2018

·  Mini Breeze – Bramley -30^th July 2018

·  Mini Breeze – Armley – 7^th August 2018

·  Mini Breeze – Kirkstall – 8^th August 2018

·  2 day breeze event at Kirkstall Abbey – 15^th & 16^th August 2018

The Committee suggested the following themes for Community Committee workshops:

·  Parent Champion Roles

·  Air Quality

·  Universal Credit

·  Active Lifestyles

RESOLVED – To note the report and the key outcomes from the sub groups.

The next meeting of the Community Committee to be held on 19^th September 2018. Venue to be confirmed nearer the date.

The next meeting of the Inner West Community Committee to be held on 19^th September 2018.