Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

There were no appeals against refusal of inspection of documents.

1 To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Councillor J McKenna declared a non-pecuniary interest in Agenda Item 11, Inner West Community Committee Finance Report as his wife is Chair of the Management Board of New Wortley Community Centre.

To receive any apologies for absence.

Apologies for absence were received on behalf of Cllr C Gruen.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

On this occasion no members of the public wished to speak.

To receive the minutes of the previous meeting held on 14^th March 2023, for approval as a correct record.

RESOLVED – That the minutes of the previous meeting held on 14^th March 2023, be approved as a correct record.

The report of the City Solicitor invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2023/24 municipal year.

The report of the City Solicitor invited Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2023/24 municipal year.

Set out at paragraph 9 of the submitted report were the nominations for each ward.

RESOLVED –

(1)  To appoint the following co-opted members to the Inner West Community Committee for 2023/24:

Bramley

• Stephen McBarron
• Jonathan Butler
• Jack McLean

Kirkstall

• Steve Harris
• Stephen Garvani

(2)  That Catherine Hyde be contacted to confirm whether she wishes to continue as a Co-opted Member.

(3)  That further nominations be sought for Armley and Kirkstall Wards.

The report of the City Solicitor is to note the appointment of Councillor Smart as Chair of the Community Committee for 2023/24 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 / the appendices.

The report of the City Solicitor requested the Community Committee to note the appointment of Cllr Alice Smart as Chair of the Inner West Community Committee for 2023/24 as agreed at the recent Annual Council Meeting and also invited the Committee to make appointments to those positions detailed in section 6 of the submitted report.

RESOLVED – To note the appointment of Cllr Alice Smart as the Chair of Inner West Community Committee for municipal year 2023/24 and to appoint to the following:

The report of the Head of Locality Partnerships provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund. Capital Budget, as well as the Community Infrastructure Levy Budget for 2023/24.

The report of the Head of Localities provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2023/24.

The Locality Officer presented the report informing the Community Committee of the following points:

·  Paragraphs 14, 15, and 16 of the report set out the minimum conditions to take delegated decisions in between Community Committee meetings. For the committee’s awareness, urgent delegated decisions on wellbeing funding also covers small grant decisions. In agreement with the Executive Board Member for Communities, Community Committee Chairs & also in accordance with the communication that was sent out to all committees/Elected Members in March 2023, the approval threshold for small grants has now increased from the 1st April 2023; up to £1,000.00 per ward. This approach will ensure consistency in terms of administering small grants, in accordance with the committees’ minimum conditions.

·  The Wellbeing fund has a remaining balance of £55,641.26. A full breakdown of the projects is listed in Table 1.

·  The Community Committee considered Wellbeing and Capital projects as set out at Paragraphs 22 to 33.  Members requested details of the cost breakdown per ward for grit bins.  It was also advised that CIL funds could be used towards Christmas Lights and switch on events.

·  Since the last Community Committee meeting on 28th March 2023, a number of projects had been considered and approved by Delegated Decision Notice, these were listed at Paragraph 34. It was noted only one project had been declined.

·  It was noted that monitoring would be provided at the next meeting.

·  A total of £50,805.40 has been allocated to Youth Activity Fund projects, as listed in Table 2 with a remaining balance of £25,504.60

·  Table 3 showed the Small Grants projects funded to date and Table 4 the Community Skips allocated.

·  Inner West Community Committee has a capital budget of £464.02 available to spend. Members are asked to note the capital allocation summarised in Table 5. It was noted that the Community Committee are due to have an injection of spend, Members will be notified what the amount is.

·  The Community Committee has £99,448.43 Community Infrastructure Levy (CIL) currently available to spend.

RESOLVED – To

a. Agree the Minimum Conditions (paragraph 14-16)

b. Note details of the change regarding the administration of small grants (paragraph 15)

c. Note the details of the Wellbeing Budget position (Table 1)

d. Note the Wellbeing proposals for consideration and approval (paragraph 21) as set out below:

The report of the Head of Locality Partnerships provides an update to the Community Committee on the work the Communities Team have been engaged in, based on the priorities identified by the Community Committee.

The report of the Head of Locality Partnerships brought Member’s attention to work which the Communities Team was involved in based on priorities identified by the Community Committee.  It also provided opportunities for questioning or to request a more detailed report on a particular issue.

Tajinder Virdee, Localities Programme Manager presented the report.

The following was highlighted:

·  Children’s and Young People – Issues discussed at the las sub-group meeting had included development, primary school behaviour and how housing issues affected young people.

·  Environment – Main theme of discussion had been gulley clearing.

·  Parks & Countryside – Updates were requested with regard to grass cutting and the removal/repair of damaged play equipment in Armley Park.

·  Community Safety – Details of incidents and cases from Leedswatch and Leeds Anti-Social Behaviour Team were detailed in the report.  There was an update from West Yorkshire Police regarding work across the area and Members welcomed the work of the off-road bike teams.

·  Health and Wellbeing – The LCP was leading on a Cost of Living and Healthy Cooking projects.

·  Priority Neighbourhoods – The Armley Priority Ward Partnership Plan was being developed and further updates would be provided.

·  The next meeting of the Armley Forum would be held on 18^th July 2023.

·  Youth Service Update.

·  Town Centres Update.

·  Cost of Living events.

·  Housing Advisory Panel funding.

·  Social media Update.

RESOLVED –

(1)  That the report be noted.

(2)  That the following sub-group appointments be noted:

Children & Young People: Cllrs C Gruen & H Bithell

Environment:  Cllr A Rontree & T Hinchcliffe

Employment, Skills & Welfare: Cllrs J McKenna & T Hinchcliffe

Community Safety: Cllrs T Hinchcliffe & A Rontree

Health & Wellbeing: Cllrs K Ritchie & A Parnham

The report of the Head of Locality Partnerships provides the Inner West Community Committee with an update on the Community Committee Youth Summit and the Youth Activity Fund Consultation.

The report of the Head of Locality Partnerships provided an update on the Community Committee Youth Summit and the Youth Activity Fund Consultation.  The Committee was asked that the consultation with young people conducted via the Youth Summit and Youth Activity Fund Survey, informs the Youth Activity Fund spend for the 2023/24 financial year.

Tajinder Virdee, Localities Programme Manager presented the report.

Members were informed of the success of the last Youth Summit and the event held at Civic Hall and it was hoped to get a better turnout for future events.  The young people in attendance had enjoyed the Summit.

RESOLVED – That the following be noted:

(1)  Reflections from the last 12 months.

(2)  Details of the Youth Activity Fund consultation survey.

(3)  That the Youth Activity Fund Survey informs the Community Committee’s Youth Activity Fund for 2023/24.

(4)  That any projects funded by the Community Committee from the Youth Activity Fund focus on the themes and activity priorities identified in the Youth Activity Fund Consultation Survey in 2023/24.