Agenda and minutes

Outer North East Community Committee
Monday, 12th June, 2017 5.30 pm

Venue: Civic Hall, Leeds, LS1 1UR. View directions

Contact: John Grieve 0113 224 3836 

Items
No. Item

1.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

 

2.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

 

3.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There were no late items

4.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillors: J Procter, R Procter and R Stephenson

5.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

 

6.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion, there were no matters raised under this item by Members of the Public.

 

7.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 92 KB

To confirm as a correct record the minutes of the meeting held on 20th March 2017

 

(Copy attached)

 

Minutes:

The minutes of the previous meeting held on 20th March 2017 were confirmed as a true and correct record.

8.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

There were no issues raised under Matters Arising.

9.

Community Committee Appointments 2017/18 pdf icon PDF 360 KB

To consider a report by the City Solicitor which invites the Committee to note the appointment of Councillor Gerald Wilkinsonas Chair of the Community Committee for 2017/18 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to the following, as appropriate:-

 

·  Those Outside Bodies as detailed at section 19 / Appendix 1 of this report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions, as listed; and

·  Those Children’s Services Cluster Partnerships, also as listed.

 

(Report attached)

Additional documents:

Minutes:

The City Solicitor submitted a report which invited the Committee to note the appointment of Councillor Gerald Wilkinson as the Chair of the Outer North East Community Committee for the 2017/18 Municipal Year as agreed at the recent Annual Council Meeting, and to make appointments to the following: those Outside Bodies listed in appendix A of the submitted report, the Community Committee “Champions”, Children’s Services Cluster Partnerships and the Corporate Parenting Board for the 2017/18 Municipal year.

 

The report provided background information and commentary on each of the categories to be appointed.

 

RESOLVED

 

(i)  To note the appointment of Councillor Gerald Wilkinson as the Chair of the Outer North East Community Committee for the 2017/18 Municipal Year

 

(ii)  That appointments be made as follows:

 

Outside Bodies

 

Aberford Almshouses Trust (4 year appointment – Review 2020)

 – Councillor R Stephenson

 

Community Committee Champions

 

·  Environment & Community Safety – Councillor G Wilkinson

·  Children’s Services – Councillor D Cohen

·  Employment, Skills and Welfare - Councillor  M Robinson

·  Health, Wellbeing and Adult Social Care – Councillor N Buckley

 

 

Corporate Carers Board

 

Councillor D Cohen

 

 

Children’s Services Cluster Partnership Representative

 

Alwoodley (ARM) - Councillor D Cohen

 

EPOSS (Elmet partnership of schools and services) – Councillor A Lamb (Wetherby) – Councillor R Stephenson (Harewood)

 

10.

Community Committee Nominations to Housing Advisory Panels (HAP) pdf icon PDF 313 KB

To consider a report by the Chief Officer Housing Management, which seeks Ward Councillor nominations from the Community Committee to the Outer North East Housing Advisory Panel (HAP)

 

(Report attached)

Additional documents:

Minutes:

The Chief Officer Housing Management submitted a report which sought Ward Councillor nominations from this Committee to the Outer North East Housing Advisory Panel (HAP)

 

In providing background information the report outlined the following key functions of the HAP:

 

·  Be aware of the needs of local communities and wider Council priorities and use HAP funds to support a range of community and environmental projects that help support these.

·  Work with local housing and other Council teams to help review and monitor the delivery of local services and help shape services that meet the local communities’ needs.

·  Support all forms of tenant engagement activity, linking local activities and projects with Community Teams and other partners

 

RESOLVED – That Councillor N Buckley (Alwoodley), Councillor R Stephenson (Harewood) and Councillor G Wilkinson (Wetherby) be appointed to the Outer North East Housing Advisory Panel for the 2017/18 Municipal year.

 

11.

Appointment of Co-optees to Community Committees pdf icon PDF 300 KB

To consider a report by the City Solicitor which invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2017/2018 municipal year.

 

(Report attached)

 

Minutes:

The City Solicitor submitted a report inviting Members to give consideration to the appointment of Co-optees onto the Outer North East Community Committee for the 2017/18 Municipal year.

 

John Grieve, Governance Services, presented the report and responded to Members comments and queries.

 

It was the view of Members that in future there may be a need to appoint

Co-optees for a particular issue/ topic, but it was not considered appropriate at this time.

 

RESOLVED – To not pursue the appointment of Co-optees onto the Community Committee at this stage, the option to appoint be revisited if the need arises.

 

12.

Community Committee Update Report pdf icon PDF 383 KB

To consider a report by the Outer North East Area Leader which provides an update on the on-going Work Programme of the Outer North East Community Committee.

 

(Report attached)

Additional documents:

Minutes:

The Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

 

The following document was appended to the report for information/ comment of the meeting:

 

·  The minutes of the Outer North East Environmental Sub Group held on 15th March 2016(Appendix A referred)

 

Andrew Birkbeck, Area Officer, presented the report and highlighted the main issues which included:

 

·  The Outer North East Environment Sub Group met on 23rd March and 18th May 2017.

·  An Emmerdale Stakeholder Panel meeting was held on 29th March 2017 and considered 9 projects that had been put forward by eligible groups and organisations

·  The expected re-opening of Linton Bridge was anticipated Summer 2017

 

Referring to the Emmerdale Stakeholder Panel meeting, Councillor Robinson requested if the details about the various projects approved by the panel could be circulated to all Members of the Committee.

 

The Area Leader said he would formally raise this request at the next meeting of the Panel

 

Commenting on the re-opening of Linton Bridge, the Chair suggested that late September was now the anticipated period for the bridge to re-open.

 

RESOLVED

 

(i)  That the contents of the report be noted

 

(ii)  That a request for the details about the projects approved by the Emmerdale Stakeholder Panel be made and upon receipt be circulated to Members of the Community Committee

 

 

13.

Outer North East Wellbeing and Youth Activity Fund Budgets pdf icon PDF 308 KB

To consider a report by the Outer North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding or Youth Activity Funding.

 

(Report attached)

Additional documents:

Minutes:

The East North East Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

The report also provided a draft budget position for the coming financial year 2017/18

 

Appended to the report were copies of the following documents for information / comment of the meeting:

 

·  An explanation on capital funding and eligible schemes (Appendix A referred)

 

·  Outer North East Community Committee Wellbeing Revenue Budget (Appendix B referred)

 

·  Outer North East Community Committee Youth Activity Funding  (Appendix C referred)

 

·  Outer North East Community Committee  - Draft Community Committee priorities (Appendix D referred)

 

Andrew Birkbeck, Area Officer, presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

 

RESOLVED –

 

(i)  To note the current budget position for 2017/18.

 

(ii)  That the following project requesting Wellbeing Funding be determined as follows:

 

 

Project

Organisation

Amount Granted (£)

 

Replacement Gas Boilerts at Boston Spa Village Hall

 

 

Boston Spa Parish Council

 

Deferred for further consideration by Ward Members

 

Wetherby Bike Trails – The Devil’s Toenail

 

Singletraction (Wetherby Bike Trails)

 

Deferred for further consideration by Ward Members

 

Wetherby Arts Festival 2017

 

Wetherby Arts Festival

 

Deferred for further consideration by Ward Members

 

 

Tour in the Town

 

Wetherby Town Council

 

 

Deferred for further consideration by Ward Members

 

 

Wetherby Riverside Bandstand Events 2017

 

Wethbery Riverside Bandstand Trust

 

Deferred for further consideration by Ward Members

 

 

 

(iii)  To note that the following applications had been approved since the Community Committee on 20th March 2017 under the delegated authority of the Director of Communities and Environment

 

Project

Organisation

Amount Granted (£)

 

Summer Schemes

 

Chabad Youth Organisation

 

£1,500

(Youth Activity Funding)

 

 

Leeds Rhinos Summer Camp

 

Leeds Rugby Foundation

 

 

£2,500

(Youth Activity Fund)

 

Disabled Toilets

 

Alwoodley Park Methodist Church

 

 

£2,000

 

Leeds Cambridge Initiative

 

Royal British Legion

 

£1,500

 

Scholes Gala Climbing Wall

 

Scholes Village Hall

 

£550

(Youth Activity Fund)

 

 

Climbing Wall

 

Barwick Maypole Trust

 

£750

(Youth Activity Fund)

 

 

Outreach Project

 

Scarcroft Junior Cricket Club

 

£2,790

(Youth Activity Fund)

 

 

Increasing Young People’s Participation in Tennis 2017

 

 

Shadwell Tennis Club

 

£1,900

(Youth Activity Fund)

 

Wayside Mount

Bridleway Enhancement

 

 

Residents of Wayside Mount

 

£2,837.50

 

Renovation & Repainting of 2 Tennis Court Playing Surfaces

 

 

Shadwell Tennis Club

 

£4,000

 

(iv)  To re-confirm that all three Ward Members must give their unanimous approval for a delegated decision to be approved (Via a Ward Member meeting or email)

 

(v)  That the draft Community Committee Priorities as listed in Appendix D of the submitted report be approved

 

14.

Outer North East - Town & Parish Council Forum Minutes pdf icon PDF 303 KB

To consider a report by the East North East Area Leader which provides the minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 20th April 2017.

 

(Report attached)

Additional documents:

Minutes:

The East North East Area Leader submitted a report which provided the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 20th April 2017.

 

RESOLVED –

 

(i)  That the Minutes of the latest meeting of the Outer North East Parish and Town Council Forum held on 20th April 2017, be noted.

 

(ii)  To support where appropriate, the Outer North East Parish and Town Council Forum in resolving any issues raised.

 

15.

Neighbourhood Planning - Community Committee Discussion pdf icon PDF 2 MB

To receive a presentation/ update on Neighbourhood Planning activity.

Additional documents:

Minutes:

Members received an update on Neighbourhood Planning Activity in the Outer North East area.

 

Ian Mackay, Neighbourhood Planning Officer, City Development attended the meeting and spoke briefly on:

 

·  Neighbourhood Planning at National Level

·  Housing White Paper and Neighbourhood Planning Act 2017

·  “The Good Councillor’s Guide to Neighbourhood Planning”

·  The Leeds Neighbourhood Planning Context

·  Neighbourhood Area and Forum Designations in Leeds May 2017  (13 Forum Areas, 22 Parished Areas)

 

It was reported that 8 neighbourhood plans were currently being developed in the Leeds Outer North East area:

 

·  Wetherby,

·  Alwoodley,

·  East Keswick, Walton,

·  Aberford,

·  Scarcroft,

·  Thorner

·  Bramham-cum-Oglethorpe

 

Addressing each of the neighbourhood plans, the Neighbourhood Planning Officer provided a detailed summary of each plan highlighting: the policies to be included within the plan, the proposed projects to be delivered, the consultation undertaken, the estimated submission date, the support from officers of the City Council, the support received from planning consultants and “the vision of the neighbourhood plan”

 

Representatives from each Neighbourhood Planning Team were in attendance and together with Members of the Committee contributed to the discussion.

 

The Chair expressed his thanks to the representatives from the neighbourhood planning teams, to Members of the Committee and to officers for their attendance and contributions, commenting that it have been a very interesting and worthwhile discussion. 

 

RESOLVED – To note and welcome the progress made on the development of Neighbourhood Plans

 

 

 

 

16.

Date and Time of Next Meeting

To note that future meetings of the Committee will take place as follows:

 

·  Monday 11th September 2017

·  Monday 11th December 2017

·  Monday 19th March 2018

 

(All meetings to commence at 5.30pm, venues to be confirmed)

 

Minutes:

RESOLVED – To note that the next meeting will take place on Monday, 11th September 2017 at 6.00pm in the Civic Hall, Leeds.