Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of the inspection of Documents.

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

3  If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 No exempt items or information have been identified on the agenda

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items.

To receive any apologies for absence.

Apologies for absence were received from Councillor R Procter and Jane Maxwell, Area Leader, East North East.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

There were no declarations of any disclosable pecuniary interests.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

On this occasion, there were no matters raised under this item by Members of the Public.

To confirm as a correct record the minutes of the meeting held on 12^th June 2017.

(Copy attached)

The minutes of the previous meeting held on 12^th June 2017 were confirmed as a true and correct record.

To consider any matters arising from the minutes (If any)

There were no issues raised under Matters Arising.

To consider a report by the City Solicitor which invites the Community Committee to consider a nomination to the Ancient Parish of Barwick in Elemet Trust as the current representative wishes to stand down.

(Report attached)

The City Solicitor submitted a report which set out details of a request from the Ancient Parish of Barwick in Elmet Trust which invited the Community Committee to consider making a nomination to the Trust as the current representative wished to stand down.

RESOLVED – That Dr Stella Walsh be nominated as Leeds City Council’s representative on the Ancient Parish of Barwick in Elmet Trust

To consider a report by the Chief Officer Employment and Skills which provides an update on Employment and Skills Service activity and note key unemployment data for the Area.

(Report attached)

The Chief Officer Employment and Skills submitted a report which provided an update on Employment and Skills activity and key unemployment data for the Outer North East area.

In the absence of a representative from the department, Councillor M Robinson (Employment, Skills and Welfare Champion) spoke on the work of the East North East Employment & Skills Board and the current activity:

Referring to digital capacity Councillor Robinson said more work was required to improve the digital capacity particularly in the outer areas of the city.

It was noted that business engagement was currently not very good, Councillor Robinson expressed the view that a far stronger relationship was required if improved business engagement was to be achieved.

It was suggested that the involvement of the Chief Officer, Economy & Regeneration may be required.

The Chair thanked Councillor Robinson for the update

RESOLVED

(i)  That the contents of the report by noted

(ii)  That a further update report be brought back to the Committee in 12 months-time.

(iii)  That the comments around Business Engagement be drawn to the attention of the Chief Officer, Economy & Regeneration

To receive a presentation from Ian Mackay, Neighbourhood Planning Officer, which will provide an update on Neighbourhood Planning activity.

The Neighbourhood Planning Officer submitted a report which provided an update on the neighbourhood planning activity in the Outer North East area of the city.

Ian Mackay, Neighbourhood Planning Officer, City Development addressed the Committee provided an update and commentary on the following:

Councillor Buckley expressed disappointment at the omission of the Alwoodley Parish Council from the list.

In responding the Neighbourhood Planning Officer apologised for the omission, it was an oversight and an assurance was

provided that Members would be circulated with the necessary update.

Referring to the referendum stage, Councillor J Procter sought clarification on the duration of the notification period.

In responding the Neighbourhood Planning Officer suggested that the notification period was 3 weeks.

RESOLVED –

(i)  That the update be noted

(ii)  That an update on the activity for Alwoodley Parish Council be  ...  view the full minutes text for item 27.

To consider a report by the Outer North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding or Youth Activity Funding.

(Report attached)

The East North East Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

Appended to the report were copies of the following documents for information / comment of the meeting:

·  An explanation on capital funding and eligible schemes (Appendix A referred)

·  Outer North East Community Committee Wellbeing Revenue Budget (Appendix B referred)

·  Outer North East Community Committee Youth Activity Funding  (Appendix C referred)

·  Outer North East Community Committee  - Community Committee priorities (Appendix D referred)

Andrew Birkbeck, Area Improvement Manager, presented the report and responded to Members comments and queries.

Members sought clarification on the capital monies they received from the Capital Receipts Incentive Scheme.

Referring to paragraph 4 of the submitted, the Area Improvement Manager said Capital Wellbeing was allocated through the council’s Capital Receipts Incentive Scheme (CRIS). 20% of receipts generated are retained locally up to a maximum of £100,000 per capital receipt. 15% was retained by the ward as additional Ward Based Initiative (WBI) funding and 5% was pooled across the Council and transferred to the Community Committees on the basis of need.

It was noted that of this pooled CRIS funding the Outer North East Community Committee received an allocation of 6.1%. Currently the Outer North East Community Committee had £31,400 in its Capital Wellbeing budget.

Further discussions ensued on the contents of the report together with the appendices which included:

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

RESOLVED –

(i)  That monies received via the Capital Receipts Incentive Scheme (CRIS) be allocated equally between the three Wards given it is generated via collective asset receipts.

(ii)  To note the current budget position for 2017/18.

(iii)  That the following project requesting Wellbeing Funding be determined as follows:

(iv)  That the following project requesting Youth Activity Funding be determined as follows:

(v)  To note that the following applications had been approved since the Community Committee on 12^th June 2017 under the delegated authority of the Director of Communities and Environment

To consider a report by the Outer North East Area Leader which provides an update on the on-going Work Programme of the Outer North East Community Committee.

(Report attached)

The Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

The following document was appended to the report for information/ comment of the meeting:

·  The minutes of the Outer North East Environmental Sub Group held on 18th May 2017 (Appendix A referred). It was noted that he Sub Group had recently met 7^th September 2017.  

Andrew Birkbeck, Area Improvement Manager, presented the report and highlighted the main issues which included:

·  The ongoing highways maintenance programme

·  The environment

·  Greenspace

·  Funding support for local projects

·  The re-opening of Linton Bridge (Officially re-opened 2^nd September 2017)

·  Update on the discounted lettings policy

·  Update on Social Media presence

With to Minute No.12 (ii) of the previous meeting and the request by Members for details about the projects approved by the Emmerdale Stakeholder Panel

The Area Improvement Manager reported that the requested information had been provided and was set out on page 39 of the submitted report.

RESOLVED –

(i)  That the contents of the report be noted

(ii)  That a letter be sent to the Chair of the Emmerdale Stakeholder Panel expressing this Committees thanks for providing the requested information

To consider a report by the East North East Area Leader which provides the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 20^th April 2017.

(Report attached)

The East North East Area Leader submitted a report which provided the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 20^th April 2017.

RESOLVED –

(i)  That the Minutes of the latest meeting of the Outer North East Parish and Town Council Forum held on 20^th April 2017, be noted.

(ii)  To support where appropriate, the Outer North East Parish and Town Council Forum in resolving any issues raised.

To note that future meetings of the Committee will take place as follows:

·  Monday 11^th December 2017

·  Monday 19^th March 2018

(All meeting to commence at 5.30pm, venues to be confirmed)

RESOLVED – To note that the next meeting will take place on Monday, 11th December 2017 at 5.30pm (Venue to be confirmed)