Agenda and minutes

Outer North East Community Committee
Monday, 11th September, 2017 6.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: John Grieve 0113 37 88662 

Items
No. Item

17.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

18.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

19.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There were no late items.

20.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillor R Procter and Jane Maxwell, Area Leader, East North East.

 

21.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

22.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion, there were no matters raised under this item by Members of the Public.

23.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 84 KB

To confirm as a correct record the minutes of the meeting held on 12th June 2017.

 

(Copy attached)

 

Minutes:

The minutes of the previous meeting held on 12th June 2017 were confirmed as a true and correct record.

24.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

There were no issues raised under Matters Arising.

25.

Community Committee - Outside Bodies pdf icon PDF 291 KB

To consider a report by the City Solicitor which invites the Community Committee to consider a nomination to the Ancient Parish of Barwick in Elemet Trust as the current representative wishes to stand down.

 

(Report attached)

 

Additional documents:

Minutes:

The City Solicitor submitted a report which set out details of a request from the Ancient Parish of Barwick in Elmet Trust which invited the Community Committee to consider making a nomination to the Trust as the current representative wished to stand down.

 

RESOLVED – That Dr Stella Walsh be nominated as Leeds City Council’s representative on the Ancient Parish of Barwick in Elmet Trust

26.

Employment and Skills Update pdf icon PDF 324 KB

To consider a report by the Chief Officer Employment and Skills which provides an update on Employment and Skills Service activity and note key unemployment data for the Area.

 

(Report attached)

 

Additional documents:

Minutes:

The Chief Officer Employment and Skills submitted a report which provided an update on Employment and Skills activity and key unemployment data for the Outer North East area.

 

In the absence of a representative from the department, Councillor M Robinson (Employment, Skills and Welfare Champion) spoke on the work of the East North East Employment & Skills Board and the current activity:

 

Referring to digital capacity Councillor Robinson said more work was required to improve the digital capacity particularly in the outer areas of the city.

 

It was noted that business engagement was currently not very good, Councillor Robinson expressed the view that a far stronger relationship was required if improved business engagement was to be achieved.

 

It was suggested that the involvement of the Chief Officer, Economy & Regeneration may be required.

 

The Chair thanked Councillor Robinson for the update

 

RESOLVED

 

(i)  That the contents of the report by noted

 

(ii)  That a further update report be brought back to the Committee in 12 months-time.

 

(iii)  That the comments around Business Engagement be drawn to the attention of the Chief Officer, Economy & Regeneration

27.

Neighbourhood Planning Update

To receive a presentation from Ian Mackay, Neighbourhood Planning Officer, which will provide an update on Neighbourhood Planning activity.

 

Minutes:

 

The Neighbourhood Planning Officer submitted a report which provided an update on the neighbourhood planning activity in the Outer North East area of the city.

 

Ian Mackay, Neighbourhood Planning Officer, City Development addressed the Committee provided an update and commentary on the following:

 

Area

Progress

Current Activity

Points of interest

 

 

 

 

Aberford

and District Parish Council

Pre-Submission Consultation undertaken by PC July-August 2017

 

PC to consider formal representations

The Draft Plan includes policies to shape the  proposed allocation at Parlington, in the form  of key guiding principles (this is not the preference  of the Parish Council but it is included in the event  of Parlington being allocated

Bardsey-cum-Rigton Parish Council

Referendum

Referendum 12th October

The Parish Council are keen to review the plan  in the future and to revisit Local Green  Space designations after the examiner did

 not recommend that any of the Local Green  Space proposals were designated

 

Barwick in Elmet and Scholes Parish Council

Referendum

Referendum 12th October

A good examiners report with a relatively small number of proposed modifications

 

Boston Spa Parish Council

Referendum

Referendum 12th October

A good examiners report with a relatively small number of proposed modifications

 

Bramham-cum-Oglethorpe Parish Council

‘Policy intentions’ doc prepared

Preparing Pre- Submission draft for consultation

 

 

Good progress being made

Clifford

Parish Council

Made

Made

Focus on delivery of housing and greenspace proposal

 

Collingham

Parish Council

Made

Made

The examiner made a significant number of modifications to the plan

 

East Keswick Parish Council

Submission Plan

Preparing Submission draft

Good progress being made

Linton Parish Council

Judicial Review

High Court date to be confirmed

High Court decision will have implications for neighbourhood plans nationally (to be heard end Oct 2017

Scarcroft Parish Council

Pre-Submission Plan

Pre-Submission Consultation July – August

 

 

Good progress being made

Shadwell Parish Council

Draft Plan prepared 2015

Continue to progress

 

Continuing to progress

Thorner Parish Council

Pre-Submission Plan

Preparing for Pre-Submission Consultation

 

Continuing to progress

Thorp Arch Parish Council

Examination

The Plan is currently being Examined

 

Possibility of a legal challenge

Walton Parish Council

Pre-Submission Plan

Pre-Submission Consultation August – October 2017

 

The Plan is proposing to allocate three small housing sites.  To be discussed at SAP hearing (representation from parish council) – Need to look at representations received and make any necessary adjustments to the plan

Wetherby Town Council

Submission Plan

Preparing to Submit Draft Plan to Town Council on 12th September 2017

 

Good progress being made

 

Councillor Buckley expressed disappointment at the omission of the Alwoodley Parish Council from the list.

 

In responding the Neighbourhood Planning Officer apologised for the omission, it was an oversight and an assurance was

provided that Members would be circulated with the necessary update.

 

Referring to the referendum stage, Councillor J Procter sought clarification on the duration of the notification period.

 

In responding the Neighbourhood Planning Officer suggested that the notification period was 3 weeks.

 

RESOLVED –

 

(i)  That the update be noted

 

(ii)  That an update on the activity for Alwoodley Parish Council be  ...  view the full minutes text for item 27.

28.

Outer North East Wellbeing and Youth Activity Fund Budget pdf icon PDF 307 KB

To consider a report by the Outer North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding or Youth Activity Funding.

 

(Report attached)

 

 

 

 

Additional documents:

Minutes:

The East North East Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

Appended to the report were copies of the following documents for information / comment of the meeting:

 

·  An explanation on capital funding and eligible schemes (Appendix A referred)

 

·  Outer North East Community Committee Wellbeing Revenue Budget (Appendix B referred)

 

·  Outer North East Community Committee Youth Activity Funding  (Appendix C referred)

 

·  Outer North East Community Committee  - Community Committee priorities (Appendix D referred)

 

Andrew Birkbeck, Area Improvement Manager, presented the report and responded to Members comments and queries.

 

Members sought clarification on the capital monies they received from the Capital Receipts Incentive Scheme.

 

Referring to paragraph 4 of the submitted, the Area Improvement Manager said Capital Wellbeing was allocated through the council’s Capital Receipts Incentive Scheme (CRIS). 20% of receipts generated are retained locally up to a maximum of £100,000 per capital receipt. 15% was retained by the ward as additional Ward Based Initiative (WBI) funding and 5% was pooled across the Council and transferred to the Community Committees on the basis of need.

It was noted that of this pooled CRIS funding the Outer North East Community Committee received an allocation of 6.1%. Currently the Outer North East Community Committee had £31,400 in its Capital Wellbeing budget.

Further discussions ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

 

RESOLVED –

 

(i)  That monies received via the Capital Receipts Incentive Scheme (CRIS) be allocated equally between the three Wards given it is generated via collective asset receipts.

 

(ii)  To note the current budget position for 2017/18.

 

(iii)  That the following project requesting Wellbeing Funding be determined as follows:

 

 

Project

Organisation

Amount Granted (£)

 

Moor Allerton Community Defibrillator

 

 

Moor Allerton Hub – LCC

 

£1,300

 

Moor Allerton Community Café

 

 

 

Moor Allerton Hub – LCC

 

£2,000

North West Leeds Country Park & Green Gateways Trail

 

Leeds City Council Parks & Countryside

 

Deferred, further details required

 

Activities for WISE

 

Wetherby In Support of the Elderly (WISE)

 

Deferred, further details required

 

 

Replacement Gas Boilers at Boston Spa Village Hall

 

 

Boston Spa Parish Council

 

Deferred, further details required

 

Wetherby Bike Trails – The Devil’s Toenail

 

 

Singletraction (Wetherby Bike Trails)

 

Deferred, further details required

 

Wetherby Arts Festival 2017

 

 

Wetherby Arts Festival

 

£2,000

 

(iv)  That the following project requesting Youth Activity Funding be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

The Tempo FM Radio Academy

 

 

Tempo FM

 

£4,233

 

 

(v)  To note that the following applications had been approved since the Community Committee on 12th June 2017 under the delegated authority of the Director of Communities and Environment

 

Project

Organisation

Amount Granted (£)

 

Moor Allerton Festival

 

Housing Leeds – Tenant & Community Engagement Team

 

 

£2,000

 

Tour in Town

 

 

Wetherby Town Council

 

£2,000

 

Wetherby Riverside Bandstand Events 2017

 

Wetherby Riverside Bandstand Trust  ...  view the full minutes text for item 28.

29.

Community Committee Update Report pdf icon PDF 1 MB

To consider a report by the Outer North East Area Leader which provides an update on the on-going Work Programme of the Outer North East Community Committee.

 

(Report attached)

 

 

 

Additional documents:

Minutes:

The Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

 

The following document was appended to the report for information/ comment of the meeting:

 

·  The minutes of the Outer North East Environmental Sub Group held on 18th May 2017 (Appendix A referred). It was noted that he Sub Group had recently met 7th September 2017.  

 

Andrew Birkbeck, Area Improvement Manager, presented the report and highlighted the main issues which included:

 

·  The ongoing highways maintenance programme

·  The environment

·  Greenspace

·  Funding support for local projects

·  The re-opening of Linton Bridge (Officially re-opened 2nd September 2017)

·  Update on the discounted lettings policy

·  Update on Social Media presence

 

With to Minute No.12 (ii) of the previous meeting and the request by Members for details about the projects approved by the Emmerdale Stakeholder Panel

 

The Area Improvement Manager reported that the requested information had been provided and was set out on page 39 of the submitted report.

 

RESOLVED

 

(i)  That the contents of the report be noted

 

(ii)  That a letter be sent to the Chair of the Emmerdale Stakeholder Panel expressing this Committees thanks for providing the requested information

 

30.

Outer North East Parish and Town Council Forum pdf icon PDF 304 KB

To consider a report by the East North East Area Leader which provides the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 20th April 2017.

 

(Report attached)

Additional documents:

Minutes:

The East North East Area Leader submitted a report which provided the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 20th April 2017.

 

RESOLVED –

 

(i)  That the Minutes of the latest meeting of the Outer North East Parish and Town Council Forum held on 20th April 2017, be noted.

 

(ii)  To support where appropriate, the Outer North East Parish and Town Council Forum in resolving any issues raised.

 

31.

Date and Time of Next Meeting

To note that future meetings of the Committee will take place as follows:

 

·  Monday 11th December 2017

·  Monday 19th March 2018

 

(All meeting to commence at 5.30pm, venues to be confirmed)

Minutes:

RESOLVED – To note that the next meeting will take place on Monday, 11th December 2017 at 5.30pm (Venue to be confirmed)