Agenda and minutes

Outer North East Community Committee
Monday, 11th December, 2017 5.30 pm

Venue: Civic Hall, Leeds, LS1 1UR (Committee Room No.4)

Contact: John Grieve 0113 37 88662 

Items
No. Item

32.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

 

33.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

 

34.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There were no late items.

 

35.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillors: P Harrand, J Procter,

R Procter, R Stephenson and Jane Maxwell (ENE Area Leader).

 

36.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

 

37.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

Representatives from the Wetherby Transport Group attended the meeting to contribute to the discussion on the Leeds Transport Conversation update (Agenda Item No. 9 refers)

 

The Chair informed the meeting that the Leeds Transport Conversation update would take place later in the meeting and representatives from the Wetherby Transport Group would be invited to make their representations at the appropriate time.

38.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 99 KB

To confirm as a correct record the minutes of the meeting held on 11th September 2017

 

(Copy attached)

 

Minutes:

The minutes of the previous meeting held on 11th September 2017 were confirmed as a true and correct record.

 

39.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

There were no issues raised under Matters Arising.

 

40.

Leeds Transport Conversation update - Public Transport Investment programme (£173.5m), Outer North East update, and Leeds Transport Strategy development pdf icon PDF 678 KB

To consider a report by the Chief Officer Highways and Transport which provides an update on the Leeds Transport Conversation  - Public Transport Investment programme (£173.5m), Outer North East area and Leeds Transport Strategy development.

(Report attached)

 

 

Additional documents:

Minutes:

The Chief Officer Highways and Transportation submitted a report which provided an update on the Leeds Transport Conversation – Public Transport Investment Programme (£173.5m) including the Outer North East Area and the Leeds Transport Strategy Development.

 

Appended to the report were copies of the following appendices:

 

·  Outer North East Workshop – Notes of the meeting held on 12th October 2016

·  Aecom analysis of Outer North East questionnaire responses

·  Summary of Major Transport Schemes in Leeds

 

Paul Foster, Transport Strategy Manager, City Development together with Vanessa Allen, Principle Transport Planner, City Development and Neil Warness (WYCA) addressed the report and provided an update in respect of the following:

 

·  The successful business case submission for the Public Transport Investment Programme (£173.5m) announced by the government on the 28th April 2017 (Department of Transport).

·  Public transport funding proposals were developed in response to the feedback from the Transport Conversation engagement process in the Summer/ Autumn 2016 and both the Leeds wide and Outer North East response is outlined within the submitted report.

·  Outline of Leeds wide transport improvements, the Public Transport Investment Programme (LPTIP - £173.5m) as well as other transport improvements within the Outer North East area.

·  Bus improvements including First Bus committed to spending £71m on buying 284 new greener buses.

·  The West Yorkshire Combined Authority (WYCA) proposal for bus network and Community hub improvements.

·  Identification of the longer term proposals and key issues for development of a 20 year Leeds Transport Strategy.

Referring to the Leeds Transport Conversation questionnaire it was reported that the following areas had been identified as key transport issues in the Outer North East Area;

 

·  Unreliable bus services

·  Poor frequency of some bus services

·  Long journey times

·  Poor service provision at busy periods

·  Lack of direct buses

·  Poor connectivity to areas identified for future housing and employment growth

·  Poor connectivity to the City Centre

·  Buses missing out parts of the route

·  Congested bus stands at existing hubs

·  Poor pedestrian safety and security at existing hubs

 

Suggested solutions included:

 

Transport Hubs

 

·  Improved information provision at Wetherby Bus Station

·  Improved pedestrian safety and security at Moor Allerton District Centre

 

Connecting Communities

 

·  Door to door transport for people with mobility issues

·  Improved walking and cycling routes

·  Better public transport information that is easily available

 

In offering comment Members suggested:

 

·  There was nothing in the report about cross border working

·  Welcomed the proposal for a Railway Station at Thorp Park but residents from the Outer North East area would find it difficult to get to if using public transport

·  Could larger bus layby’s be created to reduce congestion

·  The No.36 Service Leeds to Harrogate was a very good service, buses every 10 minutes, could other routes operate in a similar way

·  Improved passenger information in bus shelters was required

·  Possible Park & Ride proposals for north Leeds, were there any further developments (A site near Leeds Grammar School had previously been suggested)

 

In responding officers commented as follows:

 

·  There had been a lot of partnership working with North Yorkshire  ...  view the full minutes text for item 40.

41.

Leeds Health and Care Plan: Inspiring Change through Better Conversations with Citizens pdf icon PDF 586 KB

 

 To consider a report by the (Chief Officer Health Partnerships) which provides an overview of the progress made in shaping the Leeds Health and Care Plan following the previous conversation at the Committee in Spring 2017.

 

(Report attached)

 

Additional documents:

Minutes:

The Chief Officer Health Partnerships, submitted a report which provided an overview of the progress made in shaping the Leeds Health & Care plan following the previous conversation at this Committee in Spring 2017.

 

Members were informed that the aim of the report was to consider proposals made to date and seek support for a shift in services towards better prevention and a more social model of health.

 

Nigel Gray (Chief Officer, NHS Leeds CCGs) together with Sara Munro (Chief Executive, LYPFT) and Paul Bollom (Head of the Leeds Health and Care Plan, Health Partnerships) addressed the report speaking in detail about the Leeds Health and Care Plan and the Leeds Health and Wellbeing Strategy 2016 – 2021.

 

Members noted the Leeds approach remained one based on long term planning including demand management, behaviour change and transition from acute-based services towards community based approaches that were both popular with residents and financially sustainable.

 

  A transition towards a community-focused model of health’ would bring services together in the community. GP practices, social care. Third Sector and public health services would be informally integrated in a ‘Local Care Partnership’. Hospitals would work closely with this model and care would be provided closer to home where possible, and as early as possible. New mechanisms, known as ‘Population Health Management’ would be used to ensure the right people get the right services and that these are offered in a timely fashion. This was designed to prevent illness where possible and manage it in the community.

 

  Members were informed that the plan was for the number of services based around neighbourhoods to increase and jointly work together as Local Care Partnerships (Leeds Neighbourhood Teams 13). Building on the current neighbourhood teams Local Care Partnerships would include community based health and care services and possibly some services that are currently provided in hospital such as some outpatient appointments. People would still be registered with their GP practice and the vision is that a much wider range of health and care services would ‘wrap-around’ in a new way of working that emphasises team working to offer greater capacity than the GP alone. It would mean services no longer operating as entirely separate teams as they often do now.

 

  Professionals working within Local Care Partnerships would work as one team avoiding the need for traditional referrals between services. The approach would be locally tailored to acknowledge how health and care needs vary significantly across Leeds. Working with local people, professionals within Local Care Partnerships would have more opportunities to respond to the needs of local populations and focus on what matters most for local communities.

 

In the discussion that ensued Members suggested the following:

 

·  The need for more prevention awareness

·  Greater engagement with the public and clarity about the developing Plan and future finances for the health & care service

·  Greater understanding of the role pharmacies could have in community healthcare and encouraging uptake

·  Consideration of asset space and the impact of changes on communities

·  The role of technology and  ...  view the full minutes text for item 41.

42.

Neighbourhood Planning Update pdf icon PDF 63 KB

To receive a report from the Chief Planning Officer which provides an update on Neighbourhood Planning Activity in the Outer North East Area.

 

(Report attached)

Minutes:

The Neighbourhood Planning Officer submitted a report which provided an update on the neighbourhood planning activity in the Outer North East area of the city.

 

Ian Mackay, Neighbourhood Planning Officer, City Development addressed the Committee providing an update and commentary on the following:

 

Bardsey cum Rigton

 

Stage: Plan Made

 

The Plan went to referendum on 12th October, 93% voted in favour of the plan

 

Boston Spa

 

Stage: Plan Made

 

The Plan went to referendum on 12th October, 89% voted in favour of the plan

 

Barwick in Elmet and Scholes

 

Stage: Plan Made

 

The Plan went to referendum on 12th October, 92% voted in favour of the plan

 

Linton

 

Currently subject of Judicial Review, case heard in High Court in early December 2017 where the Judgement was Reserved.

 

Thorp Arch

 

Stage: Plan Made

 

The Plan went to referendum on 7th December 2017, 92% voted in favour of the plan.

 

Alwoodley

 

Stage: Examination

 

·  The Plan had been submitted for Examination. The Regulation 16 Publicity closed on Monday 27th November 2017.

·  8 representations had been submitted from both statutory consultees and local residents.

·  Chris Collison had been appointed as the Independent Examiner.

·  The final Examiner’s Report should be published before Christmas.

·  It was expected that the Referendum (subject to the Plan passing Examination) will be before March 2018.

·  Mistake identified within the plan concerning Adel Woods

Wetherby

 

Stage: to be Submitted for Examination

 

·  The Plan would shortly be submitted for Examination.

·  Terry Heselton had recently been appointed as the Independent Examiner.

·  It was expected that the Regulation 16 Publicity period would run to the New Year, and that the Examination would take place early in the New Year.

·  On that basis, and owing to Electoral Services’ commitments for the Local Elections, it was expected that the Referendum (subject to the Plan passing Examination) could be held towards the end of May 2018.

 

Aberford

 

Finalising the Submission Draft Plan.

 

East Keswick

 

Currently re-drafting their Plan and were considering going back out to

Pre-Submission Consultation on the changes before submitting the Plan.

 

Scarcroft

 

Finalising the Submission Draft Plan.

 

Walton

 

Finalising the Submission Draft Plan, it was expected that they would submit early in the New Year.

 

Bramham Parish Council

 

Due to commence the Pre-Submission Consultation on the Plan in January 2018.

 

Thorner Parish Council

 

Currently preparing the Pre-Submission Plan and would be conducting

Pre-Submission Consultation in due course.

 

 

Shadwell Parish Council

 

Currently producing an early draft Plan.

43.

Raising Awareness of What it means in Practice to be a Corporate Parent and the Role of the Corporate Parenting Board. pdf icon PDF 328 KB

To consider a report of the Chief Officer (Children and Families Directorate) which outlines the role of the Corporate Parenting Board and aims to increase understanding of the role of the Childrens Champion and what being a Corporate Parent means.

 

(Report attached)

 

Minutes:

The Chief Officer (Children and Families Directorate) submitted a report which outlined the role of the Corporate Parenting Board and aimed to increase the understanding of the role of the Children’s Champion and what being a Corporate Parent meant.

 

Councillor Dan Cohen introduced this item in his role as Children’s Champion for the Outer North East area and as a Member of the Corporate Parenting Board.

 

Councillor Cohen informed the Committee that as Elected Members, they had a responsibility for all looked after children and care leavers.

 

Hannah Lamplugh, Voice and Influence Lead attended the meeting together with Jancis Andrews, Head Teacher Virtual School for LA Children.

 

Members were informed that the session was to provide the following outcomes:

 

·  Greater awareness of the characteristics and outcomes of looked after

Children

·  Increased understanding of what corporate parenting means in practice

·  Informed about the different levels of corporate parenting responsibility

 

The Community Committee heard that the Social Work Act 2017 provided new guidance on Corporate Parenting.

 

It was reported that the young people from the Have a Voice Council had prepared a quiz for the Community Committee relating to aspects of being a looked after child or a Care leaver.

 

Members’ attention was drawn to the contextual information about the Outer North East Community Committee area provided in the submitted report.

 

The Community Committee discussed the following points:

 

·  Educational attainment and how this needed to improve, including the

Work of the Clusters and a need for a named school governor.

·  The role of designated teachers in schools

·  Continued care for over 18 years up to 21

·  Low numbers of looked after children and care leavers attending

University

 

Members queried if there were any “Get Together’s” planned for the Outer North East Area

 

In responding Members were informed that there were no planned “Get Together’s” specifically for the Outer North East Area, the nearest venue was currently the Reginald Centre, which covered the Inner North East Area, but further enquiries would be made

 

RESOLVED –

 

(i)  That Members use their increased knowledge and understanding of looked after children and young people and corporate parenting to consider and act on their own corporate parenting responsibilities.

 

(ii)  That where relevant Members consider reports and record the impact of decisions on looked after children and care leavers

 

 

44.

Outer North East Wellbeing and Youth Activity Fund Budgets pdf icon PDF 318 KB

To consider a report by the Outer North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding or Youth Activity Funding.

 

(Report attached)

Additional documents:

Minutes:

The East North East Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

Appended to the report were copies of the following documents for information / comment of the meeting:

 

·  An explanation on capital funding and eligible schemes (Appendix A referred)

 

·  Outer North East Community Committee Wellbeing Revenue Budget (Appendix B referred)

 

·  Outer North East Community Committee Youth Activity Funding  (Appendix C referred)

 

·  Outer North East Community Committee  - Community Committee priorities 2017/18 (Appendix D referred)

 

Andrew Birkbeck, Area Improvement Manager, presented the report and responded to Members comments and queries.

 

Further discussions ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

 

RESOLVED –

 

(i)  To note the current budget position for 2017/18.

 

(ii)  To note the CIL Neighbourhood Fund balance for the Outer North East Community Committee as referred to in paragraph No.8 of the submitted report

 

(iii)  That the following project requesting Wellbeing Funding be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Northwest Leeds Country Park & Green Gateways Trail

 

Leeds City Council Parks and Countryside Section

 

 

Not Granted

(Other funding options to be explored)

 

Burton Mews CCTV

 

Leeds Jewish Housing Association

 

 

£1,242.85

 

New Machinery Shed and Electrical Upgrade

 

 

Bardsey Bowling Club

 

£2,091

 

Barwick & Scholes Allotments

 

Barwick & Elmet and Scholes Parish Council

 

 

Deferred pending further information

 

Collingham & Linton Christmas Village Project

 

 

Collingham with Linton Parish Council

 

Deferred pending further information

 

X 3 Speeds Indication Device (SIDS)

 

Leeds City Council Highways Services

 

 

£9,330

 

Essential Bowling Club Equipment

 

 

Scholes Bowling Club

 

£745.20

 

Thorner Playground Equipment Refurbishment

 

 

Thorner Parish Council

 

£15,295

 

Thorner Lane & Weardley Lane Improvement Works

 

 

Leeds City Council Highway Services

 

£4,500

 

Quarry Hill Surfacing Works

 

Leeds City Council, Parks and Countryside Service

 

 

 

£4,000

 

Activities for WISE

 

Wetherby In Support of the Elderly (WISE)

 

 

Not Granted

 

Replacement Gas Boilers at Boston Spa Village Hall

 

 

Boston Spa Parish Council

 

£4,000

 

Wetherby Bike Trails – The Devils Toenail

 

SingletrAction (Wetherby Bike Trails)

 

 

£5,000

 

(iv)  That the following project requesting Youth Activity Funding be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Professional Interviewing Skills & Training (Purchase of equipment – capital spend)

 

 

Tempo FM – Wetherby Community Radio Limited

 

 

£8,777

 

 

(v)  To note that the following application had been approved since the Community Committee on 11th September 2017 under the delegated authority of the Director of Communities and Environment

 

Project

Organisation

Amount Granted (£)

 

Thackrah Court Tree Works

 

Leeds City Council – Parks and Countryside Service

 

 

£810

 

 

 

45.

Community Committee Update Report pdf icon PDF 809 KB

To consider a report by the Outer North East Area Leader which provides an update on the on-going Work Programme of the Outer North East Community Committee.

 

(Report attached)

Additional documents:

Minutes:

The Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

 

The following document was appended to the report for information/ comment of the meeting:

 

·  The minutes of the Outer North East Environmental Sub Group held on 7th September 2017 (Appendix A referred).

 

Andrew Birkbeck, Area Improvement Manager, presented the report and highlighted the main issues which included:

 

·  It was noted that the Outer North East Environment Sub Group had recently met on 23rd November 2017

·  The ongoing issues around highways maintenance, grit bins, greenspace and the environment

·  A summary of the decision taken at the Emmerdale Stakeholder Panel on 7th September 2017

·  Transport and Highways issues for the Outer North East Area

·  Options for allocation Section 106 monies arising from local development

·  Highway maintenance concerns in the Harewood Ward

 

RESOLVED – That the contents of the report be noted

 

 

46.

Outer North East Parish and Town Council Forum pdf icon PDF 305 KB

To consider a report by the East North East Area Leader which provides the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 7th September 2017

 

(Report attached)

Additional documents:

Minutes:

The East North East Area Leader submitted a report which provided the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 7th September 2017.

 

RESOLVED –

 

(i)  That the Minutes of the latest meeting of the Outer North East Parish and Town Council Forum held on 7th September 2017, be noted.

 

(ii)  To support where appropriate, the Outer North East Parish and Town Council Forum in resolving any issues raised.

 

47.

Date and Time of Next Meeting

To note that the next meeting will take place on Monday 19th March 2018 at 5.30pm (Venue to be confirmed)

Minutes:

RESOLVED – To note that the next meeting would take place on Monday, 19th March 2018 at 5.30pm (Venue to be confirmed)