Agenda and minutes

Outer North East Community Committee
Monday, 19th March, 2018 5.30 pm

Venue: Civic Hall, Leeds, LS1 1UR. View directions

Contact: John Grieve 0113 37 88662 

Items
No. Item

48.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

 

49.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

 

50.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

Although there were no formal late items the Chair did accept the inclusion of supplementary information in respect Items Nos: 7 Leeds District Neighbourhood Policing Enhanced Model (Minute No.54 referred) and 12 Outer North East Wellbeing and Youth Activity Fund Budgets (Minute No.59 referred).

51.

APOLOGIES FOR ABSENCE

To receive any apologies for absence (If any).

 

Minutes:

Apologies for absence were received from Councillors: John Procter and Rachael Procter.

 

52.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

 

53.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion, there were no matters raised under this item by Members of the Public.

 

54.

Leeds District Neighbourhood Policing Enhanced Model

To receive a presentation from Chief Inspector Anwar Mohammed, West Yorkshire Police on the Leeds District Neighbourhood Policing Enhanced Model.

 

(Verbal Presentation)

Minutes:

The Leeds Neighbourhood Policing Chief Inspector, West Yorkshire Police submitted a report which informed Members of the enhancements to the neighbourhood policing model in North East Leeds which would be implemented from 26th March 2018.

 

The Chair introduced and welcomed to the meeting Chief Inspector Anwar Mohammed, Inspector Richard Horn, Sergeant Iain McKelvey and Sergeant Jon McNiff from West Yorkshire Police.

 

Addressing the report Chief Inspector Anwar Mohammed provided a summary of the proposed changes:

 

·  An increase of 1 Ward Officer and 1 PCSO in North East Leeds

·  An uplift from 100 to approximately 110 Ward Officer PC’s, the appointment of a named Partnership Working Area (PWA) Inspector and an increased number of PWA Police Sergeants across Leeds

·  An appointment single strategic lead to oversee neighbourhood policing across the district – Chief Inspector A Mohammed

·  Inner and Outer PWA’s merge to create area PWA’s, resulting in a reduction from 11 PWA’s to 6

·  Consistent deployment of PWA Ward Officers – dedicated to partnership working to solve local problems

·  Linking problem solving to wider policing aims, reinforced by strengthened supervisory model and improvements in I.T.

·  Ward Officers and PCSO’s allocated defined geographic areas

·  Continued recruitment and training of PCSO’s

·  Bespoke training to support PWA officers and equip those working in neighbourhood policing for the first time.

·  Development of a corporate community engagement framework

 

Members sought clarification as to where the base of operation would be located for officers working in the North East Area

 

It was confirmed that Stainbeck Police Station would be the base of operation for officers working in the North East Area of the city.

 

Would the number of police vehicles remain at the same level.

 

It was confirmed that the number of police vehicle would remain at the same level.

 

Members suggested that following the retirement of the Area Community Safety co-ordinator the connection between the City Council and the Police appeared to be reduced.

 

Chief Inspector Mohammed gave an undertaking that co-ordination meetings with the police and officers from LCC would take place on a quarterly basis.

 

The Chair said it would be ideal if the first of these quarterly meetings could be arranged for the end of May.

 

On the issue of police recruitment in the West Yorkshire district it was reported that 500 officers would be recruited within the next 18 months, but it was understood that approximately 250 existing officers would be lost as a result of natural wastage.

 

Members noted that 167 would be deployed to the Leeds District, but where would the remainder be allocated.

 

Members were informed that the requested information was currently not available but it would be supplied to all Members of the Committee as soon as it became available.

 

Members raised the issue of cyber-crime suggesting that it appeared to be a growing trend and questioned if any additional resources were been allocated to tackle this issue.

 

Chief Inspector Mohammed reported that a lot of investment was going into cyber-crime for every district. At a national level  ...  view the full minutes text for item 54.

55.

Neighbourhood Planning Update pdf icon PDF 69 KB

To receive a report from the Chief Planning Officer which provides an update on Neighbourhood Planning Activity in the Outer North East Area.

 

(Report attached)

Minutes:

The Neighbourhood Planning Officer submitted a report which provided an update on the neighbourhood planning activity in the Outer North East area of the city.

 

Ian Mackay, Neighbourhood Planning Officer, City Development addressed the Committee providing an update and commentary on the following:

 

Bardsey cum Rigton

 

Stage: Plan Made

 

·  The Plan went to referendum on 12th October and the results were as follows:

Response

Votes

Yes

745 (93.82%)

No

49 (6.18%)

Turnout

40.12%

 

·  The Plan was made by the Council on 6th November 2017.

Boston Spa

 

Stage: Plan Made

 

·  The Plan went to referendum on 12th October and the results were as follows:

Response

Votes

Yes

865 (89%)

No

107 (11%)

Turnout

27.17%

 

·  The Plan was made by the Council on 6th November 2017.

Barwick in Elmet and Scholes

 

Stage: Plan Made

 

·  The Plan went to referendum on 12th October and the results were as follows:

Response

Votes

Yes

1335 (92.77%)

No

104 (7.23%)

Turnout

35.72%

 

·  The Plan was made by the Council on 6th November 2017.

 

Linton

 

It was reported that the Court of Appeal had rejected a developer's claim that Collingham with Linton Parish Council had no power to modify a neighbourhood plan in a manner that had not been recommended by a planning inspector.

 

In offering comment the Neighbourhood Planning Officer said that this Court of Appeal Judgement would be helpful to many local planning authorities. It was reported that advice from Legal Services was currently been sought as to whether the “plan could be made” or was there a period of time required to elapse before doing so.

 

Thorp Arch

 

Stage: Plan Made

 

·  The Referendum took place on 7th December and the results were as follows:

The results were as follows:

Response

Votes

Yes

236 (92.19%)

No

20 (7.81%)

Turnout 

39.2%

 

·  The Thorp Arch Neighbourhood Plan was made by the Council on 24th January 2018.

Alwoodley

 

Stage: Post-Examination

 

·  The Plan was examined by Chris Collison, who recommended that the Plan, subject to modifications, should proceed to Referendum. The final examiner’s report was received on 15th December 2017.

·  Due to the scheduled Local Elections and associated resources required (increased through the review of Ward Boundaries coming into effect), the Referendum will be held on Thursday 28th June 2018.

·  The Parish Council are using this time to publicise the Referendum date as much as possible and were reassured by recent updates to the Legislation introduced by the Neighbourhood Planning Act, which gives greater weight to NPs in the planning application process once they have been through the independent examination.

Walton

 

Stage: Examination

 

·  The Plan has been submitted for examination, with the Regulation 16 Publicity taking place between 5th February and 19th March.

·  Rosemary Kidd has been appointed to undertake the examination, the Parish Council considered her recent examination of the Thorp Arch NP and understanding of local issues to be appropriate.

·  It is anticipated that the final examiner’s report will be published by mid-April, Members will  ...  view the full minutes text for item 55.

56.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 111 KB

To confirm as a correct record the minutes of the previous meeting held on 11th December 2017.

 

(Copy attached)

 

Additional documents:

Minutes:

RESOLVED – That the minutes of the previous meeting held on 11th December 2017 were confirmed as a true and correct record.

57.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

Leeds Transport Conversation Update (Minute No. 40 referred) – For information it was reported that a Cross Party Transport Meeting was taking place later in the week which may be of particular interest to Alwoodley Ward Members.

 

It was also noted that the Wetherby Transport Group intended to take a deputation to a future meeting of full Council.  

 

58.

Dates, Times and Venues of Community Committee Meetings 2018/2019 pdf icon PDF 321 KB

To consider a report by the City Solicitor which seeks the Community Committee’s formal approval of a meeting schedule for the 2018/2019 Municipal year and to determine if there are any revisions to the current meeting and venue arrangements.

 

 

(Report attached)

 

Minutes:

The City Solicitor submitted a report which sought the Community Committee’s formal approval of a meeting schedule for the 2018/2019 Municipal year and to determine if there are any revisions to the current meeting and venue arrangements.

 

RESOLVED

 

(i)  That the contents of the report be noted.

 

(ii)  That the proposed scheduled of meetings for 2018/19 be determined as follows:

 

·  Monday 11th June 2018 – 5.30pm

·  Monday 17th September 2018 – 5.30pm

·  Monday 10th December 2018 – 5.30pm

·  Monday 11th March 2019 – 5.30pm

 

(iii)  That the meeting venues continue to alternate between the Civic 

     Hall during the winter months and at various venues held within   the three wards during the summer months. All meetings to   commence at 5.30pm

 

59.

Outer North East Wellbeing and Youth Activity Fund Budgets pdf icon PDF 318 KB

To consider a report by the Localities Programme Manager which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

The report also provides Members with a draft budget position for the coming financial year (2018/19).

 

(Report attached)

 

Additional documents:

Minutes:

The Localities Programme Manager submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

The report also provided a draft budget position for the coming financial year 2018/19

 

Appended to the report were copies of the following documents for information / comment of the meeting:

 

·  An explanation of capital funding and eligible schemes (Appendix A referred)

 

·  Outer North East Community Committee Wellbeing Revenue Budget (Appendix B referred)

 

·  Outer North East Community Committee Youth Activity Funding  (Appendix C referred)

 

·  Outer North East Community Committee Priorities 2018/19 (Appendix D referred)

 

·  Outer North East Community Committee – Draft Wellbeing Budget 2018/19 (Appendix E referred)

 

Andrew Birkbeck, Localities Programme Manager, presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

 

RESOLVED –

 

(i)  To note the current budget position for 2017/18.

(ii)  To note the CIL Neighbourhood balance for the Outer North East Community Committee as referred to in paragraph No.8 of the submitted report

 

(iii)  That the following project requesting Wellbeing Funding be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Building Capacity and Developing Skills (Anticipated start date April 2018)

 

 

MAECare

 

£3,279

(From 2017/18 budget)

 

 

Mind and Body – Emotional and Physical Wellbeing (Anticipated start date April 2018)

 

 

MAECare

 

£3,000

(From 2017/18 budget)

 

Health Champions

 

 

Saheli Women’s Group

 

£1,000

(From 2017/18 budget)

 

Transport and Catering costs

 

 

Moortown Social Club Over 60s section

 

£1,000

(From 2018/19 budget)

 

Adding Sunshine to our Borders (Anticipated start date May 2018)

 

 

Slaid Hill in Bloom

 

£872.70

(From 2018/19 budget)

 

Barwick in Elmete & Scholes Allotments

 

 

Barwick in Elment & Scholes Parish Council

 

£5,000

(From 2018/19 budget)

 

Collingham Christmas Village Project

 

Collingham with Linton Parish Council

 

 

£2,575

(From 2018/19 budget)

 

Thorner Lane & Weardley Lane improvement works

 

 

Leeds City Council Highways Maintenance

 

£2,000

(From the Wellbeing Capital budget)

 

(iv)  That the following projects requesting Youth Activity Funding be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Chabad Lubavitch Summer Schemes (Anticipated start date July 2018)

 

 

Chabad Lubavitch Youth Organisation

 

Deferred to await further information from Ward Members

 

Let’s Play Tennis (Anticipated start date April 2018)

 

 

 

Shadwell Tennis Club

 

£3,150

(From 2018/19 budget)

 

(v)  To note that the following applications had been approved since the Community Committee on 11th December 2017 under the delegated authority of the Director for Communities and Environment)

 

Project

Organisation

Amount Granted (£)

 

Thorp Arch Speed Indication Devices (SIDS)

 

 

Thorp Arch Parish Council

 

£3,375

 

Thorp Arch Heritage Information Board

 

 

Thorp Arch Parish Council

 

£3,000

 

(vi)  To note the draft budget position for 2018/19 as set out in appendix E of the submitted report

 

60.

Community Committee Update Report pdf icon PDF 880 KB

To consider a report by the Localities Programme Manager which provides an update on the on-going work programme of Outer North East Community Committee.

 

(Report attached)

 

Additional documents:

Minutes:

The Localities Programme Manager submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

 

The following document was appended to the report for information/ comment of the meeting:

 

·  The minutes of the Outer North East Environmental Sub Group held on 23rd November 2017 (Appendix A referred).

 

Andrew Birkbeck, Localities Manager, presented the report and highlighted the main issues which included:

 

·  It was noted that the Outer North East Environment Sub Group had recently met on 23rd November 2017

·  The ongoing issues around highways maintenance, grit bins, greenspace and the environment

·  A summary of the decision taken at the Emmerdale Stakeholder Panel on 29th November 2017

·  The Alwoodley Youth Summit scheduled to take place on Friday 23rd March 2018 at Moor Allerton High School. Hosted and co-designed by Councillor Dan Cohen and officers from the Council’s Voice and Influence Team, the objective of the event is to help steer the Youth Activity Fund for Alwoodley Ward for 2018/19 and to explain the role of Councillors and how young people could get involved in local democracy.

·  Work at the Moor Allerton Hub continues to flourish with many activities taking place over the winter period (October – December 2017)

 

RESOLVED – That the contents of the report be noted

 

61.

Outer North East Parish and Town Council Forum pdf icon PDF 307 KB

To consider a report by the Localities Programme Manager which provides the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 25th January 2018.

 

(Report attached)

 

Additional documents:

Minutes:

The Localities Programme Manager submitted a report which provided the Minutes from the latest meeting of the Outer North East Parish and Town Council Forum held on 25th January 2018.

 

RESOLVED –

 

(i)  That the Minutes of the latest meeting of the Outer North East Parish and Town Council Forum held on 25th January 2018, be noted.

 

(ii)  To support where appropriate, the Outer North East Parish and Town Council Forum in resolving any issues raised.

 

62.

Date and Time of Next Meeting

To note that the next meeting will take place on Monday 11th June 2018 at 5.30pm (Venue to be confirmed)

Minutes:

RESOLVED – To note that the next meeting will take place on Monday, 11th June 2018 at 5.30pm, venue to be confirmed at a later date.

 

63.

Chair's Closing Remarks

Minutes:

The Chair reported that today’s meeting would be the final occasion the Committee would meet before the forthcoming Local Elections.

 

Although not in attendance it was announced that both Councillor John and Rachael Procter were not seeking re-election.

 

In paying tribute the Chair asked that his thanks and appreciation be conveyed to both Members for their contribution over the years.

 

Members joined the Chair in expressing their best wishes to John and Rachael in their future endeavours.