Agenda and minutes

The Chair introduced and welcomed Councillors: Sam Firth and Norma Harrington to their first meeting of the Outer North East Community Committee.

The Chair also congratulated returning Members on their election at the recent Municipal Elections. 

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of the inspection of Documents.

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

3  If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 No exempt items or information have been identified on the agenda

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items

To receive any apologies for absence.

Apologies for absence were received from Councillors: D Cohen and

R Stephenson

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

There were no declarations of any disclosable pecuniary interests.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

On this occasion, there were no matters raised under this item by Members of the Public.

To confirm as a correct record the minutes of the previous meeting held on 19^th March 2018.

(Copy attached)

The minutes of the previous meeting held on 19^th March 2018 were confirmed as a true and correct record.

To consider any matters arising from the minutes (If any)

(i)  Leeds District Neighbourhood Policing Enhanced Model (Minute No. 54(ii) referred) – With reference to the previous meeting and the request by Members to be provided with details about police recruitment and deployment across the West Yorkshire area.

The Localities Programme Manager reported that the requested information had been received with the following details being supplied:

141 new officers had been recruited into the district in the last year, with a further 176 in the next. In addition, West Yorkshire Police had joined the “Police Now scheme”, which was being co-ordinated by the Home Office. Exact numbers would depend on those successfully passing a rigorous selection and University training process, but it was intended the force would take on a further 7 candidates who would work exclusively on problem solving in the Neighbourhood Priority Areas.

Members welcomed the information provided and requested if further clarification could be supplied in respect of the net increase in police numbers and the locations as to where extra officers would be deployed.

Officers confirmed the necessary inquiries would be made.

(ii)  Matters Arising from the Minutes (Minute No.57 referred) – It was noted at the last meeting that the Wetherby Transport Group intended to take a deputation to a future meeting of full Council. Members queried if a date for the deputation had been confirmed.

Members were informed that a request for a deputation to Council had been made but as yet no date had been identified.

(iii)  Outer North East Welling and Youth Activity Fund Budgets (Minute No. 59 referred) – With reference to Resolution (ii) and the CIL Neighbourhood balance for the Outer North East Community Committee as referred to in paragraph No.8 of the submitted report. Members requested if the City Council’s dedicated CIL officer could be invited to attend a future round of Ward Member meetings to brief Members on the CIL process for the area

Officers confirmed the necessary invitation would be made.

(iv)  Chair’s Closing Remarks (Minute No. 63 referred) – The Chair reported that although not in attendance at the last meeting, the farewell gifts on behalf of the Committee for Rachael and John Proctor had be delivered.

To consider a report by the City Solicitor which invites the Committee to note the appointment of Councillor Gerald Wilkinson as the Chair of the Community Committee for 2018/19 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to the following, as appropriate:-

·  Those Outside Bodies as detailed at section 19 / Appendix 1 of the submitted report;

·  One representative to the Corporate Parenting Board;

·  Community Committee Champions, as listed; and

·  Those Children’s Services Cluster Partnerships, also as listed.

(Report attached)

The City Solicitor submitted a report which invited the Committee to note the appointment of Councillor Gerald Wilkinson as the Chair of the Outer North East Community Committee for the 2018/19 Municipal Year as agreed at the recent Annual Council Meeting, and to make appointments to the following: those Outside Bodies listed in appendix A of the submitted report, the Community Committee “Champions”, Children’s Services Cluster Partnerships and the Corporate Parenting Board for the 2018/19 Municipal year.

The report provided background information and commentary on each of the categories to be appointed.

RESOLVED –

(i)  To note the appointment of Councillor Gerald Wilkinson as the Chair of the Outer North East Community Committee for the 2018/19 Municipal Year

(ii)  That appointments be made as follows:

Outside Bodies

On this occasion it was unnecessary to appoint to any Outside Bodies, the term of office for representatives on: the Aberford Almshouses Trust and the Ancient Parish of Barwick in Elmet Trust, had not yet elapsed.

Community Committee Champions

·  Environment & Community Safety – Councillor G Wilkinson

·  Children’s Services – Councillor D Cohen

·  Employment, Skills and Welfare - Councillor  M Robinson

·  Health, Wellbeing  - Councillor N Buckley and Adult Social Care – Councillor N Harrington

Children’s Services Cluster Partnership Representative

Alwoodley (ARM) - Appointment deferred for further consultation with Members

EPOSS (Elmet partnership of schools and services) – Councillor A Lamb (Wetherby) – Councillor R Stephenson (Harewood)

Corporate Carers Board

Appointment deferred for further consultation with Members

To consider a report of the Chief Officer Housing Management which seeks Ward Councillor nominations from the Community Committee to the Outer North East Housing Advisory Panels (HAP).

(Report attached)

The Chief Officer Housing Management submitted a report which sought Ward Councillor nominations from this Committee to the Outer North East Housing Advisory Panel (HAP)

In providing background information the report outlined the following key functions of the HAP:

·  Be aware of the needs of local communities and wider Council priorities and use HAP funds to support a range of community and environmental projects that help support these.

·  Work with local housing and other Council teams to help review and monitor the delivery of local services and help shape services that meet the local communities’ needs.

RESOLVED – That Councillor N Buckley (Alwoodley), Councillor R Stephenson (Harewood) and Councillor G Wilkinson (Wetherby) be appointed to the Outer North East Housing Advisory Panel for the 2018/19 Municipal year.

To consider a report by the City Solicitor which invites Members to give consideration to appointing co-optees to the Community Committee for the duration of the 2018/2019 municipal year.

(Report attached)

The City Solicitor submitted a report which invited Members to give consideration to the appointment of Co-optees onto the Outer North East Community Committee for the 2018/19 Municipal year.

It was the view of Members that in future there may be a need to appoint

Co-optees for a particular issue/ topic, but it was not considered necessary at this time.

RESOLVED – To not pursue the appointment of Co-optees onto the Community Committee at this stage, the option to appoint be revisited if the need arises.

To consider a report by the Outer North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

(Report attached)

The Localities Programme Manager submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

Appended to the report were copies of the following documents for information / comment of the meeting:

·  An explanation on capital funding and eligible schemes (Appendix A referred)

·  Outer North East Community Committee Wellbeing Revenue Budget (Appendix B referred)

·  Outer North East Community Committee Youth Activity Funding  (Appendix C referred)

·  Outer North East Community Committee  - Draft Community Committee priorities (Appendix D referred)

Andrew Birkbeck, Localities Programme Manager, presented the report and responded to Members comments and queries.

Detailed discussion ensued on the contents of the report together with the appendices which included:

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

RESOLVED –

(i)  To note the current budget position for 2018/19.

(ii)  To note the CIL Neighbourhood Fund balance for the Outer North East Community Committee as referred to in paragraph 9 of the submitted report

(iii)  That the following project requesting Wellbeing Funding/ Youth Activity Funding be determined as follows:

(iv)  To note that the following applications had been approved since the Community Committee on 19^th March 2018 under the delegated authority of the Director of Communities and Environment

(v)  To re-confirm that all three Ward Members must give their unanimous approval for a delegated decision to be approved (Via a Ward Member meeting or email)

(vi)  That the draft Community Committee Priorities as listed in Appendix D of the submitted report be approved

To consider a report by the Outer North East Area Leader which provides an update on the on-going Work Programme of the Outer North East Community Committee.

(Report attached)

The Localities Programme Manager submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

The following document was appended to the report for information/ comment of the meeting:

·  Alwoodley Community Youth Summit – Youth Activity Consultation (Appendix 1 referred)

·  Activities Designed by Young People (Appendix 2 referred)

·  Neighbourhood Planning Update (Appendix 3 referred)

Andrew Birkbeck, Localities Programme Manager, together with Preet Matharu, Area Support Officer, presented the report and highlighted the main issues which included:

·  Tasking meetings for all three wards continue to be held on a regular basis

·  An Emmerdale Stakeholder Panel meeting was held on 15^th March 2018 and considered 3 projects that had been put forward by eligible groups and organisations (Paragraph 5 of the submitted report referred)

·  The Alwoodley Youth Summit was held on 23^rd March 2018 at Allerton High School with 66 children in attendance. Activities included: local democracy, council services and a consultation exercise on prioritising Youth Activity spending. (Further details provided in Appendix 1)

·  The Moor Allerton hub would be holding another “Great Get Together Event” on 24^th June 2018 (11.00am – 3.00pm) Activities to include: henna painting, little gym taster session, Lindyhop demonstration and family cupcake decorating.

·  It was reported that presence on social media continued to grow with a variety of subjects relevant to the Outer North East area being posted on facebook and twitter.

Referring to the Emmerdale Stakeholder Panel, Members queried who was likely to Chair future meetings of the Panel following the standing down of former Councillor Rachael Procter.

Members were informed that it was understood that Councillor Ryan Stephenson was to become the new Chair of the Panel.

RESOLVED – That the contents of the report be noted

To note that future meetings of the Committee will take place as follows:

·  Monday 17^th September 2018

·  Monday 10^th December 2018

·  Monday 11^th March 2019

(All meetings to commence at 5.30pm, venues to be confirmed)

RESOLVED – To note that future meetings of the Committee will take place as follows:

·  Monday 17^th September 2018

·  Monday 10^th December 2018

·  Monday 11^th March 2018

(All meetings to commence at 5.30pm, venues to be confirmed at a later date)