Agenda and minutes

Outer North East Community Committee
Monday, 17th September, 2018 5.30 pm

Venue: Civic Hall, Leeds

Contact: John Grieve, Governance Services, Tel (0113) 37 88662 

Items
No. Item

16.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

 

17.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

 

18.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

Although not a late item, the Chair did accept the inclusion of supplementary information in respect of Item No.12 Outer North East Finance Report. This supplementary information was not available at the time of agenda publication and it was considered to be in the best interest of the Council and other parties concerned that the information be considered without delay (Minute No. 27 referred)

19.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

There were no apologies for absence.

20.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

 

21.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion, there were no matters raised under this item by Members of the Public.

 

22.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 88 KB

To confirm as a correct record the minutes of the previous meeting held on 11th June 2018.

 

 

(Copy attached)

 

Minutes:

The minutes of the previous meeting held on 11th June 2018 were confirmed as a true and correct record.

 

23.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

(i)  Leeds District Neighbourhood Policing Enhanced Model (Minute No.54 (ii) referred). With reference to the previous meeting and the request by Members to be provided with further details of the net increase in police numbers and the locations as to where extra officers would be deployed.

 

Sergeant Jon McNiff, West Yorkshire Police was in attendance and provided the following details:

 

From April to March 2018, 141 new officers had been recruited into the district in the last year. April to March 2019 would see the numbers increase to 176.

 

Members were informed that a vacant post in the Outer North East Area had recently been filled.

 

From October 2018, 6 more PC’s would be available from the “Police Now scheme” initially these officers would be deployed to the most challenging areas but they could also be available for deployment in the outer areas.

 

The Chair queried if any new PCSO’s had been recruited.

 

In responding Sgt McNiff said a further 3 PCSO’s had been recruited and would be operational in a few weeks-time, starting in the Central area but also available for deployment in other areas

 

Members queried if the Leeds District was receiving its fair share of officers, there was a suspicion that other authorities were getting more. Members asked if details of Police numbers for each authority in the West Yorkshire area going back 5 years to the present day could be provided.

 

    Sgt McNiff gave an undertaking that the requested information       would be provided/ circulated to Members of the Committee.

 

    The Chair thank Sgt McNiff for his attendance and contribution.

 

(ii)  Community Committee Appointments 2018/19 (Minute No. 10 referred) – At the previous meeting appointments to the following organisations was deferred to allow further consultation with Members:

 

·  Children’s Services Cluster Partnership Representative for Alwoodley (ARM)

 

·  Corporate Carer Board

 

The Chair reported that the necessary discussions had now taken place.

 

RESOLVED –

 

(a)    That Councillor D Cohen be appointed as the Children’s   Services Cluster Partnership Representative for Alwoodley   (ARM)

 

(b)    That Councillor D Cohen be appointed as the Community   Committee’s representative on the Corporate Carer Board

 

On a related matter Councillor Buckley reminder Members that he had   been appointed as the Community Committee’s Champion for Health &   Wellbeing. He understood meetings were held on a quarterly basis but   to date no invitation to attend a meeting had been received.

 

Councillor Buckley asked if officers could make the necessary   enquiries and to also ascertain what decisions, if any, had been made   in the past months.

 

The Chief Officer, Access & Care Delivery, Adult Social Care (in   attendance for a separate agenda item) said she would contact the   Director of Public Health with a view to him providing the required   response.

 

24.

Economic Development

To receive a presentation from Eve Roodhouse, the new Chief Officer for Economic Development.

Minutes:

Due to the unavailability of the new Chief Officer for Economic Development, this item was withdrawn.

 

The Chair requested that the item be rescheduled to a future meeting.

 

Officers confirm the necessary arrangements would be put in place.

25.

Strength Based Social Care Across the City pdf icon PDF 321 KB

To consider a report by the Chief Officer Access & Care Delivery, Adult Social Care which provides an update on the progress with Strengths Based Social Care across the city and draws attention to local features of this new approach to service delivery.

(Report attached)

 

Minutes:

The Chair welcomed and introduced: Shona McFarland, Chief Officer, Access & Care Delivery, Social Work and Social Care Services, James Turner, Project Leader, Service Transformation Adults and Health, Jayne Atkinson, Team Manager, Meanwood Neighbourhood Care Management Team, Adults and Health.

 

The Chief Officer, Access & Care Delivery, Adult Social Care submitted a report which provided an update of the progress with Strength Based Social Care across the city, drawing attention to local features of this new approach to service delivery.

 

As an introduction to the item Members viewed a video “Adults and Health 2018”

 

Providing an overview the Chief Officer, Access & Care Delivery said the new strengths-based model established a way of delivering adult social work practice that was:

 

·  Value driven

·  Community focused in achieving outcomes

·  Empowering staff

·  A partnership with local people

·  Builds on the asset based approach already in place in Leeds

 

Addressing the main issues the Chief Officer, Access & Care Delivery spoke in detail about the following:

 

·  The new ways of working

·  Local progress and impact

·  The Neighbourhood Care Management Teams

·  The conclusions and next steps

 

Members raised the following questions:

 

One Member suggested that work done 6 -7 years ago appeared to be getting reinvented.

 

Members were advised that previously all enquires were directed through the Contact Centres but this was time consuming and there were too many layers before reaching the appropriate system. Under the new proposals the Social Workers would be involved at an earlier stage enabling them to be of greater value.

 

Reference was made to meetings of the Moor Allerton Partnership where the Police, Councillors and Local Health Care Workers came together to consider local health issues. It was reported that these meetings had now ceased but could something similar be established.

 

In responding the Localities Programme Manager suggested that Partnership Meetings may have run their course in their current form, what may be required was a re-focus of how the meeting would operate and the outcomes to be achieved. 

 

Members requested if it would be possible to be supplied with the contact details for officers working in the Neighbourhood Teams (Team Profiles - 3 areas, 14 Team Managers)

 

Members were informed the requested information would be supplied to all Members of the Community Committee.

 

Reference was made to the submitted Neighbourhood Team Map with one Member querying how, for example, a resident of Thorner would access the “Talking Point system” – What location would they go to.

 

Members were informed that “Talking Point” was offered as an option, individuals wishing to access this service could make an appointment at any Talking Point location, arrangements could also be made for a home visit or at any other appropriate location.

 

It was suggested that the population in the Outer North East Area was much older than that in some other areas of Leeds, were there enough resources available to meet demand.

 

The Chief Officer said currently 4-5 people per day were dealt with quickly, if necessary the resources could be recalibrated to meet a change  ...  view the full minutes text for item 25.

26.

Neighbourhood Planning - Update pdf icon PDF 63 KB

To receive a report from the Chief Planning Officer which provides an update on Neighbourhood Planning Activity in the Outer North East Area.

 

 

(Report attached)

 

Minutes:

The Neighbourhood Planning Officer submitted a report which provided an update on the neighbourhood planning activity in the Outer North East area of the city.

 

Ian Mackay, Neighbourhood Planning Officer, City Development addressed the Committee providing an update and commentary on the following:

 

Made Neighbourhood Plans in Outer North East:

 

·  Alwoodley

·  Bardsey-cum-Rigton

·  Barwick in Elmet and Scholes

·  Boston Spa

·  Clifford

·  Collingham

·  Linton

·  Thorp Arch

Alwoodley

 

·  The Alwoodley NP went to referendum on 28th June 2018 and the results were as follows:

Response

Votes

Yes

1212 (92.10%)

No

102 (7.75%)

Turnout 

18.84%

 

·  The Plan was subsequently made by the Council on 25th July 2018.

Walton

 

Stage: Post-Examination

 

·  The examiner’s report was received on 4th July, which recommended that subject to proposed modifications, the Plan could proceed to a referendum.

·  The referendum will be held on Thursday 20th September.

·  Officers have been in regular contact with the Parish Council throughout the examination process and advised on the recommended modifications to be made to the Plan in advance of the referendum.

Scarcroft

 

Stage: Examination

 

·  Terry Heselton is undertaking the examination on the draft Neighbourhood Plan. On 27th July the examiner issued a set of questions regarding process and evidencing the regulatory requirements. The Council provided a response to the questions on 7th August.

·  Following updated examination guidance, the examiner provided the Parish Council with the opportunity to comment on the representations made to the publicity period. The Parish Council did not make any comments.

·  It is anticipated that the final examiner’s report will be published by the end of August meaning the referendum could be held in November.

 

Bramham-cum-Oglethorpe

 

Stage: Examination

 

·  Chris Collison is undertaking the examination on the draft Neighbourhood Plan. On 10th July the examiner issued a set of questions and mattes for clarification. The Council provided a response on 24th July.

·  Following updated examination guidance, the examiner provided the Parish Council with the opportunity to comment on the representations made to the publicity period. The Parish Council responded that they were satisfied with the content of the representations (6 were from Statutory Consultees, 4 from local residents offering support for the NP).

·  It is anticipated that the final examiner’s report will be published by the end of August meaning that the referendum could be held in November.

Aberford and District

 

Stage: Examination

 

·  Ann Skippers has been appointed to undertake the examination on the draft Neighbourhood Plan.

·  Following updated guidance, the examiner has provided the Parish Council with the opportunity to comment on the representations made to the publicity period. The deadline for PC comments is 24th August.

·  It is anticipated that the final examiner’s report will be published by the end of September, meaning that the referendum could be held in December.

Wetherby

 

Stage: to be Submitted for Examination

 

·  Terry Heselton has been appointed as the independent examiner for the Plan.

·  The Town Council will be submitting the Plan shortly, officers have offered to check the submission documents before  ...  view the full minutes text for item 26.

27.

Outer North East Finance Report pdf icon PDF 322 KB

To receive a report by the Outer North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

 

(Report attached)

Additional documents:

Minutes:

The Localities Programme Manager submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

Appended to the report were copies of the following documents for information / comment of the meeting:

 

·  An explanation on capital funding and eligible schemes (Appendix A referred)

 

·  Outer North East Community Committee Wellbeing Revenue Budget (Appendix B referred)

 

·  Outer North East Community Committee Youth Activity Funding  (Appendix C referred)

 

·  Outer North East Community Committee  - Community Committee priorities (Appendix D referred)

 

Andrew Birkbeck, Localities Programme Manager, presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

 

RESOLVED –

 

(i)  To note the current budget position for 2018/19.

 

(ii)  To note the CIL Neighbourhood Fund balance for the Outer North East Community Committee as referred to in paragraph 9 of the submitted report

 

(iii)  That the following project requesting Wellbeing Funding/ Youth Activity Funding be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Moortown Monday Night Project

 

Leeds City Council’s Breeze Team

 

Application not supported

 

 

Grit Bin Refill Programme 2018/19 (Inc.9 new bins and 67 refills)

 

 

Leeds City Council Highways

 

£6,997

 

Building Capacity and Developing Skills

 

 

Moor Allerton Elderly Care (MAECare)

 

£7,389

 

Shadwell Community Centre Club

 

 

Shadwell Village Hall Federation

 

Deferred pending receipt of further information

 

 

Shadwell Speed Indicator Devices

 

 

Shadwell Parish Council

 

£3,190

 

Bardsey Speed Indictor Devices

 

 

Bardsey Parish Council

 

£6,365

 

Wetherby Festival 2018

 

Wetherby Arts Festival

 

£1,000

 

 

Boston Spa Bowling Club Extension

 

Boston Spa Bowling Club

 

Deferred pending the outcome of other funding bids

 

 

Clifford Village Hall Extension

 

Clifford Village Hall

 

Deferred pending further discussions

 

 

Chabab Lubavitch Summer Schemes

 

Chabab Lubavitch Youth Organisation

 

Application not supported

 

 

Wetherby District Scout Camp

 

 

Wetherby District Scouts

 

£500

 

 

(iv)  To note that the following applications had been approved since the Community Committee in June 2018 under the delegated authority of the Director of Communities and Environment

 

Project

Organisation

Amount Granted (£)

 

Great Get Together

 

Moor Allerton Hub

 

£600 (Wellbeing Revenue)

 

 

Breeze Holiday Camps

 

Leeds City Council Breeze Team

 

 

£1,500 (Youth Activity Fund)

 

Leeds Rhinos Summer Camp

 

Leeds Rugby Foundation

 

£7,590 (Youth Activity Fund)

 

 

Outer North East Summit

 

Leeds City Council Communities Team

 

£1,140 (Youth Activity Fund

 

 

Cranmer Bank Project

 

Leeds North & West Foodbank

 

£5,000 (Capital Wellbeing)

 

 

Christmas Tree and Lights

 

Moortown West Residents

 

£2,035 (Wellbeing Revenue)

 

 

Bus Shelter for Cattle Lane

 

Aberford and District Parish Council

 

 

£688 (Wellbeing Revenue)

 

Speed Indicator Devices (SIDs)

 

Harewood Parish Council

 

£5,820 (Capital Wellbeing)

 

 

EPOSS Holiday Activity Programme

 

Elmet Partnership of Schools (EPOSS)

 

£10,000 (Youth Activity Fund) – (£5,000 from each Ward: Harewood & Wetherby)

 

Radio Academy

Tempo FM

£3,500 (Youth Activity Fund)

 

28.

Date and Time of Next Meeting

To note that future meetings of the Committee will take place as follows:

 

·  Monday 10th December 2018

·  Monday 11th March 2019

 

(All Meetings to commence at 5.30pm, venues to be confirmed)

Minutes:

RESOLVED – To note that future meetings of the Committee will take place as follows:

 

·  Monday 10th December 2018

·  Monday 11th March 2018

 

(All meetings to commence at 5.30pm, venues to be confirmed at a later date)

 

29.

Any Other Business

Minutes:

Outer North East Area - Support to the Community Committee

 

Members raised concerns about the level of support currently been offered by the Community Support Team in the Outer North East area. It was the opinion of Members that other areas appeared to be receiving a more consistent offer of support. It was suggested that if the matter was not satisfactorily addressed the issue would be taken up with the Executive Member responsible.

 

In responding the East North East Area Leader said the service was currently going through a period of transition. There were a number of vacant posts leading to some delays in the delivery of service. It was intended that senior officers from the services would attend the next round of Ward Member meetings to discuss Members needs and priorities.

 

It was the general view of Members that it would be helpful to have the necessary staff and resources for this area as there was in the rest of the city.