Agenda and minutes

Outer North East Community Committee
Monday, 18th March, 2019 5.30 pm

Venue: Civic Hall, Leeds, LS1 1UR. View directions

Contact: John Grieve 0113 37 88662 

Items
No. Item

Election of Chair

In the absence of the Chair, Councillor D Cohen was elected as Chair for the duration of the meeting.

44.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against the refusal of the inspection of Documents.

 

45.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.

 

46.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

Although there were no late items of business, the Committee did accept the inclusion of supplementary in respect of Item No. 12 “Outer North East Finance Report”. This additional information was not available at the time of agenda publication/circulation and it was considered to be in the best interests of the Council and other parties concerned that the matter be considered without delay.

 

47.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillor G Wilkinson

 

48.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct

Minutes:

There were no declarations of any disclosable pecuniary interests.

 

49.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.

 

On this occasion, there were no matters raised under this item by Members of the Public.

 

50.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 268 KB

To confirm as a correct record the minutes of the previous meeting held on 10th December 2018.

 

 

 

(Copy attached)

 

Minutes:

The minutes of the previous meeting held on 10th December 2018 were confirmed as a true and correct record.

 

51.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

(i)  Further to Minute No.23 of the meeting held on 17th September 2018 (Community Committee Appointments 2018/19) – Councillor Buckley reported that he had since met with the Executive Board responsible concerning  the lack of meetings for Community Committee’s Champion for Health & Wellbeing who had provided a satisfactory explanation.

 

(ii)  Universal Credit – Presentation (Minute No.39 referred) – At the previous meeting reference was made to the number of claimants receiving Universal Credit in the Outer North East Area. Members requested if they could be supplied with the latest statistic for the area.

 

Officer confirmed that the necessary enquiries would be made.

 

52.

Neighbourhood Planning - Update pdf icon PDF 334 KB

To receive a report from the Chief Planning Officer which provides an update on Neighbourhood Planning Activity in the Outer North East Area.

 

 

(Report attached)

Additional documents:

Minutes:

The Neighbourhood Planning Officer submitted a report which provided an update on the neighbourhood planning activity in the Outer North East area of the city.

 

Members expressed disappointment that there was not an officer in attendance from Planning Services to speak on the report or address any questions raised by Members

 

The report highlighted:

 

Made Neighbourhood Plans in Outer North East:

 

·  Alwoodley

·  Bardsey-cum-Rigton

·  Barwick in Elmet and Scholes

·  Boston Spa

·  Bramham-cum-Oglethorpe

·  Clifford

·  Collingham

·  Linton

·  Scarcroft

·  Thorp Arch

·  Walton

Alwoodley

 

Stage: Made

·  The Parish Council is currently considering a review of the neighbourhood plan. Officers and a consultant have been advising on this.

Scarcroft

 

Stage: (Due to be) Made

·  The Scarcroft Neighbourhood Plan referendum took place on Thursday 14 February. The results were as follows:

Response

Votes

Yes

175 (91.1%)

No

17 (8.9%)

Turnout 

16.7%

 

·  The plan is due to be made by the Council. In accordance with Section 3 of the Neighbourhood Planning Act (2017), the Plan is already considered part of the development plan for the purposes of determining planning applications in the Scarcroft Neighbourhood Area.

·  In the lead up to the referendum, a resident in Scarcroft noticed that there were inaccuracies on the Scarcroft NP Policies Map (in relation to the detailed boundary of the UDP N37 Special Landscape Area and the line of Roman Road 72b). Officers consulted with the Parish Council and the consultant who prepared the map, who confirmed the inaccuracies to be cartographical errors. Following legal advice, and with the agreement of the Parish Council, a statement of notification to correct the inaccuracies was published on both Councils’ websites alongside a map showing the corrections. The policies map in the NP will be updated.

Bramham-cum-Oglethorpe

 

Stage: (Due to be) Made

·  The Bramham Neighbourhood Plan referendum took place on Thursday 14 February. The results were as follows:

Response

Votes

Yes

396 (93.4%)

No

28 (6.6%)

Turnout 

30.8%

 

·  The plan is due to be made by the Council. In accordance with Section 3 of the Neighbourhood Planning Act (2017), the Plan is already considered part of the development plan for the purposes of determining planning applications in the Bramham Neighbourhood Area.

Aberford and District

 

Stage: Examination

·  Ann Skippers has been appointed to undertake the examination of the Aberford Neighbourhood Plan.

·  Two of the submission documents have been updated to reflect the recent EU Court of Justice Judgement and subsequent amendments to the Neighbourhood Planning Basic Conditions.

·  With the agreement of Aberford Parish Council and the independent examiner, an additional 6 week publicity period on the updated documents is ongoing (Monday 18th January – Monday 1st April). The independent examiner has indicated that once the publicity period closes, the examination can proceed quickly. 

Wetherby

 

Stage: to be Submitted for Examination

·  Terry Heselton has been appointed as the independent examiner for the Plan.

·  The Consultation Statement and the Basic Conditions Statement are currently being modified.

·  It is hoped that the Town Council will be submitting the Plan in the summer.

 

Other  ...  view the full minutes text for item 52.

53.

Meanwood Valley Interim Report pdf icon PDF 239 KB

To receive a presentation from the Senior Ranger, Parks and Countryside services who will provide an update on the “Wilderness on Your Doorstep project” a component of the ongoing work programme for Meanwood Valley, part of which falls within the Outer North East Area.

 

 

(Report attached)

 

 

Additional documents:

Minutes:

The Chair introduced and welcomed David Preston, Senior Ranger, Parks and Countryside Services who provided an update on the “wilderness on Your Doorstep project” a component of the ongoing work programme for Meanwood Valley, part of which falls within the Outer North East Area.

 

In providing an overview of the project Mr Preston explained that the aim was to engage with as many people as possible, with a view to developing the following themes:

 

·  Interpret nature

·  Experience Nature

·  Understand Nature

·  Protect Nature

 

Members were informed that the Meanwood Valley Heritage Ranger had delivered 8 events so far, with a total of 220 participants. A further 11 nature events had been booked for spring/ summer 2019. It was intended that a total of 24 nature events would be delivered over the life of the two year project. It was also reported that there was an intension to deliver up to 10 environmental education sessions and 4 assemblies as part of the project. 

 

Members queried if there were any activities planned for Adel Woods.

 

Members were informed that Adel Wood and Adel Moor had been explored as part of a “Mini Beasty Hunt” with pupils from Adel St John Baptist Primary school participating in the survey. It was reported that 27 pupils and 9 adults had taken part in the survey.

 

It was also reported that Adel Woods was currently been mapped for Ash dye back, however, the majority of the woodland management work was around the maintenance of Silver Birch.

 

Members queried if any parts of this land were included as part of the Northern Forest Project and if so, had any areas been identified for additional tree planting.

 

In responding officers said the area was not currently included as part of the Northern Forest Project and to their knowledge no additional tree planting planned for the area.

 

Members queried if Headingley Golf Club was involved in the Meanwood Valley Partnership.

 

Members were informed that although the club occupied nearby land, it was not yet involved in the partnership

 

The Chair thanked Mr Preston for his attendance and presentation commenting that Members found the information to be helpful and informative.

 

RESOLVED – That the contents of the report be noted and welcomed.       

 

 

 

 

 

 

 

54.

Leeds Anti-Social Behaviour Team Review pdf icon PDF 334 KB

To consider a report by the Head of Operational Delivery, Communities & Environment which provides an update on Leeds Anti-Social Behaviour Team Review.

 

 

(Report attached)

 

 

 

 

 

Additional documents:

Minutes:

The Leeds Anti-Social Behaviour Team submitted a report which provided an update on the Citywide LASBT Review.

 

Jamie Martin, Performance & Information Manager, Anti-Social Behaviour Team provided a summary of the review explaining:

 

·  Consultation had included how certain aspects of the service could be redesigned to better understand the challenges the service faces

·  Consultation had also highlighted that current levels of demand were unsustainable and that an increasing number of individuals interacting with the service had very complex needs and vulnerabilities

·  Revised processes were needed to ensure decision making was based on an effective triage system

·  To put in place procedures to identify and assess risk from the first point of contact

·  Extend and strengthen partnership working

·  Redesigning some of the ways in which LASBT operates offers opportunity to complement wider Leeds City Council (LCC) ambitions around the Inclusive Growth Strategy and the Best Council Plan

 

In offering comment Members suggested it was essential for the service to identify locations across the city where there was a need for the LASBT Service to allow the necessary resources to be deployed. Was there, for example, adequate capacity for deployment in the rural areas. 

 

Members were informed that three teams operated across the city, each team deploying resources as necessary but not specifically tied to one ward or area.

 

Referring to the Alwoodley area, it was highlighted that there were a number of Rugby and Cricket Clubs which were becoming more commercialised. As a consequence more anti-social behaviour issues were been reported in the area: large numbers of people attending, car parking problems, late night entertainment, noise, and possible breaches to licensing conditions. Members queried where such issues should be reported to in the first instance.

 

The Performance & Information Manager suggested that the assistance of the Neighbourhood Policing Team may be sought or the Licensing Authority if it was related to entertainment licensing. If these were regular occurrence’s it may be appropriate to use the Community MARAC procedure.

 

Members also reported that there had been a number of anti-social behaviour incidents recently in the Harewood Ward resulting in local residents feeling vulnerable and unsafe. Local Parish Councillors and residents who had sought the assistance of the Anti- Social Behaviour Team were of the view “that the service was not fit for purpose”.

 

Members expressed disappointment that appropriate Partners/ organisations were not been consulted. It was suggested that communication should work both ways and the Parish Council and other appropriate partners/ organisations must be consulted on any review of the service.

 

The Performance & Information Manager said a presentation had recently been delivered to a number of Tenants Associations and similar presentation could be delivered to Parish Council’s and other partners.

 

Members suggested that a representative from the LASBT be invited to the next Parish Council Forum.

 

It was further suggested that a Senior Member from the LASBT be invited to the next meeting of this Committee on 17th June 2019 to provide further information about Temporary Event Notices (TENs), noise nuisance and a  ...  view the full minutes text for item 54.

55.

Outer North East Finance Report pdf icon PDF 474 KB

To consider a report by the Outer North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding together with decisions taken by delegated authority since the last meeting of the Committee.

 

 

 

(Report attached)

 

 

 

Additional documents:

Minutes:

The Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.

 

·  An explanation of the current Wellbeing Applications received for consideration (Appendix A referred)

 

·  An explanation of the current Youth Activity Funding Applications received for consideration (Appendix B referred)

 

·  The current CIL Neighbourhood Fund balance for Town and Parishes with a Neighbourhood Plan (Appendix C referred)

 

Preet Matharu, Localities Officer, presented the report and responded to Members comments and queries.

 

Detailed discussion ensued on the contents of the report together with the appendices which included:

 

·  Available funding for the current financial year.

·  Clarification around some of the projects seeking financial assistance.

 

RESOLVED –

 

(i)  To note the current budget position for 2018/19.

 

(ii)  That the following projects requesting Wellbeing Funding from the 2018/19 budget be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Disabled Footpath

 

Boston Spa Parish Council

 

£1,451.94

(Application supported in full)

 

Clifford Village Hall Extension

 

Clifford Village Hall Committee

 

 

Declined

 

(iii)  That the following projects requesting Wellbeing Funding from the 2019/20 budget be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Money Buddies – Moor Allerton Hub

 

 

 

Money Buddies

 

Declined

 

Moor Allerton Festival

 

Housing Leeds

 

£2,740

(Application supported in full)

 

 

Refurbishment

 

Grange Park Sports Club

 

 

Deferred pending further discussions

 

Leeds Area Riding for the Disabled

 

Renewal of Riding and Safety Equipment

 

£968.85

(Application supported in full)

 

 

East Keswick Fencing

 

East Keswick Parish Council

 

£2,106

(Application supported in full from the capital pot)

 

(iv)  That the following projects requesting Youth Activity Funding from the 2019/20 budget be determined as follows:

 

Project

Organisation

Amount Granted (£)

 

Tee Time Tennis 2019

 

Shadwell Tennis Club

 

£3, 460

(Application supported in full)

 

 

Summer junior Cricket for ages 7 - 13

 

Barwick in Elmet Cricket Club

 

£780

(Application supported in full)

 

 

 

(v)  To note the decisions taken since the last since the Community Committee in December 2018 under the delegated authority of the Director of Communities and Environment (Paragraph No. 18 of the submitted report referred)

 

56.

Community Committee Update Report pdf icon PDF 705 KB

To consider a report by the Outer North East Area Leader which provides an update on the on-going work programme of Outer North East Community Committee.

 

 

(Report attached)

 

 

 

 

Minutes:

The Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee

 

Preet Matharu, Localities Officer, presented the report and highlighted the main issues which included:

 

·  The Environmental Sub Group held on 18th October 2019

·  NHS Leeds Clinical Commissioning Group – Update

·  The Leeds Big Thank You Campaign

·  We’re proud to be “Looking out for our Neighbours”

·  Parish and Town Council Forum held on 24th January 2019

·  New Bus Sheltered installed on Cattle Lane in Aberford

·  Funding awarded to Wetherby Athletic Ladies

·  Multi – Sports Activity Camps (Alwoodley Ward)

·  Harewood and Wetherby Youth Summit – Friday 1st March 2019

·  Social Media presence on Twitter and Facebook

 

Commenting on the NHS Leeds Clinical Commissioning Group and the request for views on Leeds urgent treatment centres proposals. Members understood there was a proposal to open three urgent treatment centres across the city. It was the view of the Committee that one of the centres be located in the east area of the city and the Clinical Commissioning Group be notified accordingly.

 

Referring to the installation of a new bus shelter on Cattle Lane in Aberford, a query was raised as to who owns the bus shelter and who maintains it.

 

Ward Members were of the view that the local Parish Council both owned the bus shelter and also maintained it.

 

Referring to the award of funding to Wetherby Athletic Ladies, local Ward Members said they had visited the facility and had observed the youth team in training. It was understood that a request for further funding may be received to facilitate additional coaching.

 

Commenting on the Multi – Sport Activity Camps in the Alwoodley Ward, local Ward Members said they were delighted with the programme which took place over 3 vacation periods and was well supported.

 

Members noted that the Harewood and Wetherby Youth Summit would now take place in late June

 

RESOLVED

 

(i)  That the contents of the report be noted

 

(ii)  That this Committee’s view that one of the urgent treatment centres be located in the east area of the city be reported back to the Clinical Commissioning Group (CCG)

 

57.

DATES, TIMES AND VENUES OF COMMUNITY COMMITTEE MEETINGS 2019/2020 pdf icon PDF 457 KB

To consider a report by the City Solicitor which seeks the Community Committee’s formal approval of a meeting schedule for the 2019/2020 Municipal year and to determine if there are any revisions to the current meeting and venue arrangements.

 

 

 

(Report attached)

 

 

Minutes:

The City Solicitor submitted a report which sought the Community Committee’s formal approval of a meeting schedule for the 2019/2020 Municipal year and to determine if there are any revisions to the current meeting and venue arrangements.

 

RESOLVED

 

(i)  That the contents of the report be noted.

 

(ii)  That the proposed scheduled of meetings for 2019/20 be determined as follows:

 

·  Monday 17th June 2019 – 5.30pm

·  Monday 16th September 2019 – 5.30pm

·  Monday 9th December 2019 – 5.30pm

·  Monday 16th March 2019 – 5.30pm

 

(iii)  That the meeting venues continue to alternate between the Civic 

      Hall during the winter months and at various venues held within   the three wards during the summer months. All meetings to   commence at 5.30pm

 

58.

Date and Time of Next Meeting

To note that the next meeting will take place on Monday, 17th June 2019 at 5.30pm (Venue to be confirmed)

Minutes:

RESOLVED – To note that the next meeting will take place on Monday, 17th June 2019 at 5.30pm in the Civic Hall, Leeds.