Agenda and draft minutes

Outer North East Community Committee - Monday, 27th June, 2022 5.30 pm

Venue: Civic Hall, Leeds

Contact: Governance Services 0113 37 88664 

Link: to View Meeting Recording

Items
No. Item

1.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

It was confirmed that there had been no appeals against the refusal of inspection of documents received.

2.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

It was confirmed that there was no information on the agenda which had been designated as being exempt from publication.

3.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

Late Item of Business – ‘Community Committee Finance Report’

 

With the agreement of the Chair, a late item of business was admitted to the agenda entitled, ‘Outer North East Community Committee Finance Report’ (Item 12 refers), which was provided to the Committee prior to the meeting.

 

The report had not been included within the agenda as originally published on 17th June 2022, due to budgetary figures not being available at that time. However, it was deemed appropriate that the report be submitted to this meeting due to the need for the Committee to review the current financial position and determine funding applications which had recently been submitted at the earliest opportunity (Minute No. 12 refers).

 

Supplementary Information – ‘Update on Leeds 2023 Year of Culture’

 

Following the inclusion of the covering report providing an update in respect of Leeds 2023 – Year of Culture in the agenda (Item 11 refers), prior to the meeting, the Committee received a copy of the presentation document which accompanied the report and which was considered by the Committee at the meeting (Minute No. 9 refers).

4.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence from the meeting had been received from Councillors Lamb and Cohen.

5.

DECLARATION OF INTERESTS

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

There were no interests declared at the meeting.

6.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

 

Parish Councillor Slater of Barwick in Elmet and Scholes Parish Council extended his thanks to Leeds City Council and local Ward Councillors for the provision of a mini bus, which as part of the Queen’s Platinum Jubilee celebrations, provided transport for residents between Scholes to Barwick. It was noted that in one day, over 400 passenger journeys were made. In raising this, Parish Councillor Slater emphasised how this provided a good example of co-ordinated and supportive working between Parish Councils and the City Council, and highlighted how such ways of working should be encouraged wherever possible.  Responding to the comments made, Harewood Ward Councillors thanked Parish Councillor Slater for his efforts in helping to deliver this successful initiative.

 

Responding to an enquiry from Parish Councillor Slater on a specific Wellbeing funding application for Scholes Community Café, a Harewood Ward Councillor provided an update, with it being noted that the application had been considered and that the intended way forward regarding this application was via the use of Ward Councillors’ MICE (Members’ Improvements in the Community and the Environment) budget.  

 

In response to a further enquiry from Parish Councillor Slater, a Harewood Ward Councillor provided an update on the provision of two benches which were to be installed in the local area to commemorate the Queen’s Platinum Jubilee celebrations. It was noted that whilst the style and inscription for the benches were known, the locations of the benches were yet to be confirmed, as consultation with relevant parties was still to take place. It was noted that the Council’s Parks and Countryside service was yet to provide the benches and that Ward Councillors were keen to receive the benches at the earliest opportunity so that locations could be agreed.

7.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 255 KB

To confirm as a correct record the minutes of the meeting held on 10th March 2022.

 

(Copy attached)

 

Minutes:

RESOLVED – That the minutes of the previous meeting held on 10th March 2022, be approved as a correct record.

8.

MATTERS ARISING FROM THE MINUTES

To consider any matters arising from the minutes (If any)

 

Minutes:

There were no matters arising from the minutes.

9.

Update on Leeds 2023 Year of Culture pdf icon PDF 172 KB

To consider the report of the Chief Officer Culture and Economy which, together with a presentation to be provided at the meeting seeks to update Members on the LEEDS 2023 programme and which also seeks to gather input and support from Elected Members and residents.

Additional documents:

Minutes:

The Chief Officer Culture and Economy submitted a report which, together with a presentation provided, sought to update Members on the LEEDS 2023 programme and which also looked to gain input, feedback and support from the Community Committee.

 

In attendance for this item were Pam Johnson (Head of Culture Programmes, Leeds City Council); Emma Beverley (Director of Programmes, Leeds 2023), Chris Ansell (Head of Creative Learning and Engagement, Leeds 2023).

 

Members received a presentation providing information on the Leeds 2023 journey to date, with details on the delivery vehicle and current financial position being provided.

 

The presentation also provided further detail on:-

·  the approach which was being taken towards ensuring that Leeds 2023 provided a strong and wide ranging legacy for local communities, the city and beyond;

·  the vision, mission, goals and values for Leeds 2023 and the partnership working which was being undertaken to achieve this;

·  proposals regarding the programme of events, with it being noted that there would be something ‘in every ward for everyone’;

·  an overview of the work which had taken place in the Outer North East Community Committee area to date;

·  the recruitment of the 33 Neighbourhood Hosts, and the dedicated role which they would undertake for their Ward;

·  the provision of a community grants programme;

·  the need for volunteers in every Ward and community in order to deliver the programme and the opportunities intended to be provided for that;

 

In conclusion, Ward Members’ support was requested in terms of being able to tap into their detailed knowledge and insight into the local communities they represented, and also in helping to raise awareness of the opportunities arising and events to be delivered, with local ‘Roadshow’ details being provided.

 

A discussion regarding the proposals and presentation then followed, which covered the following key areas:-

·  The work which was being undertaken to raise awareness in the area, with Members highlighting the need to ensure that any communications were timely and effective and that key local resources, such as schools were targeted – with particular reference being made around awareness for the upcoming Roadshows;

·  Members noted the Council’s total net financial commitment for Leeds 2023 and in response to an enquiry about the number of sponsors which had been approached and the potential for reducing the Council’s financial commitment further, it was noted that 45 sponsors had been approached, and it was noted that work continued in gaining further sponsorship opportunities. In conclusion, officers undertook to provide Members with updated information on the number of potential sponsors which had been approached, and separately, officers also undertook to provide Members with further information regarding Leeds’ Gainshare allocation from the West Yorkshire Combined Authority;

·  Further details were provided on Members’ comments and enquiries regarding the envisaged legacy from Leeds 2023, and how it would be used as a catalyst to promote the city nationally and internationally moving forward, with further details being provided on how the success of such matters could be measured. The Committee also discussed the effectiveness of  ...  view the full minutes text for item 9.

10.

Community Committee Champions Role Profile pdf icon PDF 342 KB

To consider the report of the Head of Locality Partnerships which provides Members with an update on the Community Committee Champions role profile.

 

Additional documents:

Minutes:

The Head of Locality Partnerships submitted a report which provided an update on the Community Committee Champions role profile.

 

In receiving the report, it was noted that the role profile was being established in order to provide consistency and wider understanding of what the position of a Community Committee Champion would entail.

 

RESOLVED – That the contents of the submitted report together with the draft Champions’ role profile within the appendix, be noted, with such information being taken into consideration when making appointments to each of the themed Champions roles moving forward.

11.

Outer North East Community Committee Appointments 2022/2023 pdf icon PDF 494 KB

To consider the report of the City Solicitor which notes the appointment of Councillor Harrington as Chair of the Outer North East Community Committee for 2022/23 as agreed at the recent Annual Council Meeting, and also invites the Committee to make appointments to those positions detailed in the report and its appendices.

 

Additional documents:

Minutes:

The City Solicitor submitted a report that invited the Committee to note the appointment of Councillor Harrington as Chair of the Outer North East Community Committee for 2022/23 as agreed at the recent Annual Council Meeting, and which also invited the Committee to make appointments to Outside Bodies and a range of other positions, as detailed within the report.

 

RESOLVED –

(a)  That the appointment of Councillor Harrington as Chair of the Community Committee for the duration of 2022/23, as agreed at the recent Annual Meeting of Council, be noted;

 

(b)  That the Committee’s schedule of appointments be agreed as follows:

 

Organisation / Outside Body 

No. of Places 

Current Appointee(s) 

Outside bodies 

 

Emmerdale Stakeholder Panel 

 

 

 

1 

 

 

Councillor R Stephenson 

Clusters 

 

Alwoodley, Roundhay, Moortown (ARM) 

 

EPOSS (Elmet Partnership of Schools and Services) 

 

 

 

1 (Alwoodley) 

 

1 (Harewood) 

1 (Wetherby) 

 

 

Councillor D Cohen 

 

Councillor R Stephenson 

Councillor A Lamb 

Local Housing Advisory Panel (HAPs) –  

 

Outer North East  

 

 

 

1 (Alwoodley) 

1 (Harewood) 

1 (Wetherby) 

 

 

Councillor N Buckley 

Councillor S Firth 

Councillor L Richards 

Local Care Partnership –  

 

Wetherby  

 

 

 
1 

 

 

Councillor N Harrington 

Champions 

 

Children’s Services 

Environment & Community Safety 

Employment, Skills & Welfare 

Health, Wellbeing & Adult Social Care 

 

 

 

1 

1 

1 

1 

 

 

Councillor D Cohen 

Councillor L Richards 

Councillor S Firth 

Councillor N Harrington 

Corporate Parenting Board 

 

Outer North East 

 

 

 

1 

 

 

Councilor R Stephenson 

 

12.

Outer North East Community Committee Finance Report pdf icon PDF 325 KB

To consider a report by the Head of Locality Partnerships which provides an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2022/2023.

 

(Report to follow)

Minutes:

The Head of Locality Partnerships submitted a report that set out the overall delegated budget position for the Community Committee and invited Members to note the latest position, as submitted, and determine the Wellbeing applications contained within the report.

 

Further to Minute No. 3, the submitted report was provided to Members ahead of the meeting as a late item of business.

 

The projects set out in the report were discussed and determined as follows:-

 

Wellbeing and Capital Projects

Project Title

Ward(s)

Amount Requested

Decision

Alwoodley Road Safety Project 2022/23

Alwoodley

£2,545.20

Approved

Community Engagement (ring fenced)

Alwoodley

£500.00

Approved

Skips (ring fenced)

Alwoodley

£600.00

Approved

Grit Bins (ring fenced)

Alwoodley

£6,000.00

Approved

Community Engagement (ring fenced)

Wetherby

£500.00

Approved

Skips (ring fenced)

Wetherby

£1,000.00

Approved

Grit Bins (ring fenced)

Wetherby

£5,000.00

Approved

Queen’s Platinum Jubilee Benches – Additional Costs

Wetherby

£300.00

Approved

Wetherby Arts Festival 2022

Wetherby

£2,000.00

Approved

Harewood & Wetherby Road Safety Project 2022/23

Wetherby & Harewood

£5,090.40 (£2,545.40 Wetherby Ward and  £2,545.40 Harewood Ward)

Approved

Harewood & Wetherby Burglary Project 2022/23

Wetherby & Harewood

£5,090.40 (£2,545.40 Wetherby Ward and (£2,545.40 Harewood Ward)

Approved

Community Engagement (ring fenced)

Harewood

£1,000.00

Deferred

Skips and Small Grants (ring fenced)

Harewood

£600.00

Deferred

Grit Bins (ring fenced)

Harewood

£3,000.00

Deferred

Harewood Environmental Fund (ring fenced)

Harewood

£10,000.00

Deferred

Queen’s Platinum Jubilee Benches – Additional Costs

Harewood

£300.00

Deferred

 

Youth Activity Fund Projects

Project Title

Ward(s)

Amount Requested

Decision

Mini Breeze – Wetherby

Wetherby

£3,650.00

Approved

Mini Breeze – Alwoodley

Alwoodley

£3,650.00

Approved

Tempo FM

Wetherby

£3,500.00

Approved

External Training Facilities

Alwoodley

£740.00

Approved

Leeds Rhinos Summer Camps – Sport & Drama Additional Funding

Alwoodley

£6,080.00

Approved

Winter Wellbeing Project

Wetherby

£267.00

Approved

Outer North East Residential Project 

Wetherby

£1,100.00

Approved

Outer North East Residential Project

Alwoodley

£1,100.00

Approved

Outer North East Trips Project

Wetherby

£1,491.00

Approved

 

 

RESOLVED –

(a)  That the ‘Minimum Conditions’ which would need to be satisfied prior to an officer delegated decision being undertaken in between Community Committee meetings with regard to the determination of funding applications, as set out in paragraph 14 of the submitted report, be agreed for operation in 2022/2023; 

 

(b)  That the details of the Wellbeing Budget position (Table 1 of the submitted report), be noted;

 

(c)  That the Wellbeing proposals presented for consideration at paragraphs 21 – 36 of the submitted report, be determined as set out in the minute above;

 

(d)  That the details of the projects approved via Delegated Decision (paragraph 37 of the submitted report), be noted;

 

(e)  That the details of the Youth Activities Fund (YAF) position (Table 2 of the submitted report), be noted;

 

(f)  That the Youth Activity Funding proposals presented for consideration at paragraphs 42-50 of the submitted report, be determined as set out in the minute above;

 

(g)  That details of the Capital Budget (Table 3 of the submitted report), be noted;

 

(h)  That details of the Community Infrastructure Levy budget (paragraph 54 of the submitted report), be noted.

13.

Outer North East Community Committee Update Report pdf icon PDF 298 KB

To consider a report by the Head of Locality Partnerships providing an update on the work that the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities to request further information on a particular issue. In addition, the report seeks to make nominations to each of the Outer North East Community Committee Sub Groups for 2022/23.

Additional documents:

Minutes:

The Committee received a report which provided an update on the key activities being undertaken by the Communities Team based upon the priorities identified by the Community Committee. In presenting the report, it provided the Committee with an opportunity to discuss or seek further information on the range of actions currently being undertaken.

 

In presenting the report, Members were invited to help promote the planned schedule of summer youth activities.

 

Regarding the Queen’s Platinum Jubilee celebrations, Members provided an overview of the range of events which took place in the area over the Jubilee weekend, with Ward Members’ thanks being extended to all of the local volunteers and organisations who had contributed to the successful delivery of such events. Members highlighted the need to build upon the success of the Jubilee weekend, to enable communities to continue to come together following the pandemic and emphasised the integral role played by volunteers in such matters, and also when considering the delivery of initiatives such as Leeds 2023.

 

The Chair, on behalf of the Committee, paid tribute to all of those involved in the work delivered by ‘Wetherby in Support of the Elderly (WISE)’, highlighting that the voluntary organisation had been the recent recipient of the prestigious Queen’s Award for Voluntary Service, and that there would be an appropriate celebration organised to mark that achievement.

 

Further to the engagement which took place at the Community Committee in September 2021 regarding the Council’s ‘Best City Ambition’, a Member raised concerns regarding the apparent lack of engagement which had been undertaken with Parish and Town Councils in the Outer North East area, with the Member requesting that such concerns be conveyed to the relevant Council officers.

 

Regarding a representative from Cleaner Neighbourhood Team attending the forthcoming Town and Parish Council Forum meeting, it was noted that appropriate officer representation was being sought to attend the meeting on 14 July 2022.

 

Responding to a Member’s enquiry, officers undertook to look into the disbanding of the Covid Facebook Ward Pages which had been established during the pandemic, with an alternative appropriate towards communications being considered, where appropriate.

 

Members provided an update on the Leeds Festival Working Group, with it being noted that whilst progress had been made, not all suggestions had yet been taken forward by the Leeds Festival organisers. It was highlighted that Members would continue to monitor this situation moving forward.

 

RESOLVED –

(a)  That the contents of the submitted report and appendices, together with the comments made by Members, be noted;

(b)  That the membership of the Committee’s Environmental Sub Group, being Councillors Richards (Chair), Buckley and Firth, be agreed;

 

 

14.

Outer North East Community Committee Youth Activity Fund Consultation Report pdf icon PDF 209 KB

To consider a report by the Head of Locality Partnerships providing an update on the outcomes from the Youth Activity Fund consultation which has been undertaken with children and young people, and arising from the results of that consultation, details proposals for the priorities of the programme in 2022/23.   

 

Minutes:

The Head of Locality Partnerships submitted a report providing an update on the outcomes from the Youth Activity Fund consultation which had been undertaken with children and young people, and arising from the results of that consultation, detailed proposals for the priorities of the programme in 2022/23.

 

It was noted that Members’ views would be sought regarding the schedule for 2023/24, including whether a summit event took place and also in relation to the form of consultation to be undertaken with young people.  

 

In considering the report, it was suggested that School Councils in the area be contacted in order to gain their views on such matters.

 

RESOLVED –

(a)  That the reflections from the last 12 months during the pandemic (paragraphs 10 – 13 of the submitted report), be noted;

 

(b)  The details of the Youth Activity Fund consultation survey (paragraphs 14 - 20), be noted;

 

(c)  That the Youth Activity Fund survey inform the Community Committee’s Youth Activity Fund for 2022/23;

 

(d)  That any projects funded by the Community Committee from the Youth Activity Fund focus upon the themes and activity priorities as identified in the Youth Activity Fund Consultation Survey;

 

(e)  That options be explored for a physical Youth Summit in the next municipal year, 2022/23, and that this will inform the Youth Activity Fund spend for 2023/24.

15.

Date and Time of Next Meeting

Monday 19th September 2022 at 5.30 pm

Minutes:

Monday, 19th September 2022 at 5.30 pm