Agenda and draft minutes

Outer North East Community Committee - Wednesday, 26th October, 2022 5.30 pm

Venue: Civic Hall, Leeds, LS1 1UR. View directions

Contact: Governance Services 0113 37 86980 

Link: to view the meeting

Items
No. Item

16.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals.

 

 

17.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

 

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

 No exempt items or information have been identified on the agenda

 

Minutes:

There was no exempt information.

 

18.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There was supplementary information submitted in relation to item 11 - Outer North East Community Committee – Finance Report which was circulated to Members prior to the meeting.

 

19.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies had been received from Councillor Lamb and Stephenson. The Chair noted that because of members meeting commitments some members were not yet present. When the meeting commenced it was not quorate therefore members could only make recommendations which will need to be ratified at the next meeting or confirmed by delegated decision by the Communities Team.

 

20.

DECLARATION OF INTERESTS

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

No declarations of interest were made at the meeting.

 

21.

OPEN FORUM

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

Minutes:

The Governance Services Officer reported that no submissions had been received with respect to “Open Forum”

 

22.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 503 KB

To confirm as a correct record the minutes of the meeting held on 27th June 2022

 

Minutes:

RECOMENDED - That the minutes of the meeting held on 27 June 2022 be confirmed as a correct record.

 

23.

MATTERS ARISING FROM THE MINUTES

Minutes:

There were no matters arising from the minutes.

 

24.

Highways – Annual Improvement Consultation pdf icon PDF 130 KB

To receive and consider the attached report which provides the Outer North East Community Committee with an update on the Highways Annual Improvement Consultation

Minutes:

(Councillor D Cohen joined the meeting during consideration of this item and the meeting then became quorate)

 

The report of the Executive Manager, Highways provided the Outer North East Community Committee with an update on the Highways Annual Improvement Consultation. A presentation was shown at the meeting and the Community Committee were invited to make comments.

 

The Community Committee were informed of the following points by the Highways Asset Manager:

·  The consultation on next years’ programme closed on 2nd September. Lists of the proposed works had been provided to Councillors and Parish Councils at the start of July requesting comments.

·  Members were provided with an explanation of the Well-Managed Highway Infrastructure Code of Practice.

·  Explanation of how the Highway Infrastructure Asset Management Strategy aligns with the corporate vision and contributes to the vision for Leeds.

·  Members noted that the service is currently undertaking more preventative works, such as surface dressing. It was noted that the life of a road is generally ten years.

·  The service is continually reviewing all streets, and these are added to a sheet with a colour code to show what stage of repair the road is in. All roads are inspected by an engineer and a scoring system is used and checked over a three-year cycle. The service wish to get to the position that under 10% of local access roads are in poor condition.

·  Each year all Members receive lists of roads requiring work and the priority given to them. Members are requested to make comments. Members were advised that all emails are noted and responded to.

 

The Community Committee discussions included:

·  The role that Highway Asset Management will play in the mass transit system proposed by the West Yorkshire Combined Authority (WYCA) and their involvement in the consultation process, as ultimately the responsibility of road repairs in Leeds will be in the remit of that department.

·  How road repairs and associated works, such as tree and gully maintenance, are co-ordinated with other council departments. It was confirmed by the Highways Asset Manager in attendance that defects noted to be outside of the jurisdiction of highways are reported to the relevant department and pro-activeness to deal with these issues are encouraged.

·  The role artificial intelligence (AI) will play in the future of determining which parts of the road network requires attention. Although AI may be an efficient method for gathering data it was noted by Members that officer impact and action is essential for progressing work to highways and report of road issues or failure by the public should be a forefront reason for action.

·  How public safety and distance from amenities help determine the hierarchy of roads needing work. Traffic flow is an integral consideration to prioritising highway maintenance.

·  How funding will be distributed and where it will be ringfenced. It was outlined to Members that the settlement from WYCA was to be divided between the five local authorities proportional to the size of the road network the authority is responsible for.

·  The process  ...  view the full minutes text for item 24.

25.

Outer North East Community Committee – Update Report pdf icon PDF 459 KB

To consider the report of the Head of Locality Partnerships providing an overall update on the work that the Communities Team is engaged in, based on priorities identified by the Community Committee.

Minutes:

The Committee received a report which provided an update on the key activities being undertaken by the Communities Team based upon the priorities identified by the Community Committee. In presenting the report, it provided the Committee with an opportunity to discuss or seek further information on the range of actions currently being undertaken.  The Localities Officer in attendance introduced the report noting the provision of a range of activities and events within the local communities.

The following points were discussed:

·  Members praised the great work that had happened and was ongoing in the three wards given the limited funds.

·  The Leeds Festival work group was noted to have had multiple meetings since the last Outer North East Community Committee; feedback from residents had been positive and no noise nuisance comments had been received to the Environmental Protection Team. The East Leeds Orbital Route had helped alleviate usual traffic issues. Members were in agreement to hold this work group for future years of the festival after this year’s success.

·  The Jubilee games held at John Smeaton Academy, arranged by Harewood Councillors, was outlined to be a hugely successful community event.

·  The Leeds Rhinos Foundation four-day multi-sport camp continued its trend of increased attendance and diversity. Although there were some challenges noted for future provision of this event, the feedback for this year had been universally positive and the event had been cost effective.

·  Deepdale Park in the Wetherby ward had held a re-opening community event to rename the park to the Gerard Wilkinson Play Area, celebrating the life of the late Councillor.

·  An opening event for Boston Spa Village Hall had been held which was outlined to have transformed the local area, it enabled use of the new space for a wide range of applicable events and will be a great community asset.

RESOLVED – That the contents of the report, along with Members comments, be noted.

 

26.

Outer North East Community Committee – Finance Report pdf icon PDF 261 KB

To consider the report of the Head of Locality Partnerships which provides an update on the budget position for the Wellbeing Fund, Youth Activity Fund Capital Budget, as well as the Community Infrastructure Levy budget for 2022/23.

Additional documents:

Minutes:

The Head of Locality Partnerships submitted a report to update the Community Committee on the budget position for the Wellbeing Fund, Youth Activity Fund (YAF), Capital Budget as well as the Community Infrastructure Levy Budget (CIL) for 2022/23.

 

During consideration of the wellbeing projects Councillor D Cohen reported he had some involvement in the arrangements for the Alwoodley Santa’s visit.

 

Wellbeing Fund Projects set out in the supplementary pack were discussed, and agreed as follows:

Project Title

Ward

Amount

Decision

 

Santa’s Visit

 

 

Alwoodley

 

£3,000

 

Agreed

 

 

Barwick in Elmet and Scholes Christmas Lights 2022-23

 

 

 

Harewood

 

 

£1,000

 

 

Agreed

 

Following the meeting it was confirmed that the Alwoodley wellbeing budget was £2,421. To ensure the approved funding of £3,000 for Santa's visit can be met the shortfall will be made up by taking £300 from each ward Councillors Skips and Community engagement pot.

Members discussed the following points:

·  The visit from Santa was welcomed and appreciated given its positive impact for young people and the community as a whole.

·  The Queens Platinum Jubilee Benches that were to be sited in the Harewood ward will now be memorial benches commemorating the life of Queen Elizabeth II.

RESOLVED – To consider and approve projects as set out above and to note;

a. Details of the Wellbeing Budget position (Table 1)

b. Details of the projects approved via Delegated Decision (paragraph 20)

c. Details of the Youth Activities Fund (YAF) position (Table 2)

d. Details of the Capital Budget (Table 3)

e. Details of the Community Infrastructure Levy Budget (paragraph 26)

 

Councillor S Firth joined the meeting during consideration of this item.

 

27.

DATE AND TIME OF NEXT MEETING

The next meeting of the Outer North East Community Committee will be on Monday 12th December 2022 at 5:30pm. Venue to be confirmed.

Minutes:

RESOLVED – To note that the next meeting will take place on Monday 12th December 2022 at 5.30pm