Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals.

1 To highlight reports or appendices which officers have identified as   containing exempt information, and where officers consider that the   public interest in maintaining the exemption outweighs the public   interest in disclosing the information, for the reasons outlined in the   report.

2  To consider whether or not to accept the officers recommendation in   respect of the above information.

3  If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 No exempt items or information have been identified on the agenda

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no formal late items.

To receive any apologies for absence.

Apologies for absence had been received from Councillor R Stephenson and Councillor P Stables.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No declarations of interest were made.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

No submissions were made as part of the Open Forum.

To confirm, as a correct record, the minutes of the meeting held on the 21^st of March 2024.

RESOLVED - That the minutes of the meeting held on the 21^st of March 2024 be confirmed as a correct record.

To consider any matters arising from the minutes (If any)

There were no matters arising from the minutes.

The report of the City Solicitor is to note the appointment of Councillor Harrington as Chair of the Community Committee for 2024/25 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 / the appendices.

The report of the City Solicitor asked Members to note the appointment of Councillor N Harrington as Chair of the Outer North East Community Committee for the 2024/25 Municipal year and also invited nominations to appointments for Outside Bodies, Local Care Partnerships and Cluster Partnerships. Nominations were also sought for the Corporate Parenting Board and for the themed Community Committee Champion roles.

The Governance Services Officer presented the report, noting that the 2024/25 schedule that was to be reviewed and was available at point 6 on page 14 of the report, with further details contained at appendix 1.

RESOLVED –

(1) That the appointment of Councillor Norma Harrington as Chair of the Outer North East Community Committee for the 2024/25 Municipal Year be noted.

(2) That the following appointments be made for the 2024/25 Municipal Year:

To receive and consider the report of the Head of Locality Partnerships which provides an update on the budget position for the Wellbeing Fund, Youth Activity Fund and Capital Budget for 2024/25. Financial decisions are taken to the Community Committee meetings to ensure transparency and that financial regulations are met.

The Head of Locality Partnerships submitted a report to update the Community Committee on the budget position for the Wellbeing Fund, Youth Activity Fund and Capital Budget for 2024/25.

The Localities Officer highlighted the following information:

• Points 7 and 8, on page 46 of the report, clarified that the Outer North East Community Committee received no Community Infrastructure Levy (CIL) funding and that these funds were administrated by Parish and Town Council’s across the Outer North East.
• Point 14, on page 46 of the report, requested Members to review the previously approved Community Committee minimum conditions.

• The Wellbeing Budget balance for the Committee was contained in table 1, with the total balance being £85,088.26 and the Ward split as, Alwoodley £24,161.04, Harewood £25,964.97 and Wetherby £34,962.25.
• The YAF budget balance for the Committee was contained in table 2, with the total balance being £45,078.43 and the Ward split as, Alwoodley £17,125.42, Harewood £15,436.75 and Wetherby £12,526.26.
• West Yorkshire Police (WYP) had submitted three separate funding bids for consideration by the Committee, two were relevant to all three Wards, and one was specific to Harewood.
• The Capital balance for the Committee was contained in table 3, with the total balance being £26,886.05 and the Ward split as Alwoodley £3,878.05, Harewood £12,521.00 and Wetherby £10,487.00.
• Recommendation A was corrected for the minimum conditions to be agreed for the 2024/25 municipal year and not 2023/24, as referenced in the report.

The Committee discussed the following:

• Legal advice on the minimum conditions had previously been received at the beginning of the 2023/24 municipal year and had outlined that they were appropriate and sound for the Community Committee’s process and determination for delegated decision and also corresponded with processes for other Community Committees.
• In response to a query related to amendments to the minimum conditions, the Localities Officer agreed to seek advice on other possible arrangement models.
• As the organisation that had applied for Wellbeing funds for the Wetherby Fly Tipping project was Leeds City Council, clarification of the bid was provided. Although the use of Wellbeing funds for this work was not ideal, it was considered necessary in order for a significant local event, ran at Wetherby Sport Association, to take place as travellers had occupied the surrounding private land. As it was not Council owned land, clean up costs were incurred and as the event was a major fund-raising event for the Wetherby Sport Association, Wetherby Ward Members wanted the event to happen uninhibited.
• Alwoodley Ward Members outlined that they were not supporting the two funding bid applications, that were relevant to all three Wards, submitted by WYP. Although supportive of working collaboratively with WYP, multiple funding bids had been approved over the past several years and it was felt that the applications were a surcharge for traffic and burglary Police work that were considered core, statuary Police duties.
• The three applications from WYP were for significant funds and, if approved, would require around 30% of the Committee’s entire Wellbeing budget for the  ...  view the full minutes text for item 10.

To receive and consider the report of the Head of Locality Partnerships providing an update on the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The Committee received a report which provided an update on the key activities being undertaken by the Localities Team based upon the priorities identified by the Community Committee. In presenting the report, it provided the Committee with an opportunity to discuss or seek further information on the range of actions currently being undertaken. 

The Localities Officer in attendance introduced the report, outlining the following information:

• Details for Sub-Group nominations were available from page 25 of the report.
• Youth Activities scheduled for the year were Alwoodley Multi-Sport and Drama Camps, including reserved spaces for young people with special educational needs and disabilities (SEND), Harewood Jubilee Games, and Wetherby Breeze in the Park.
• The report contained updates from key services. Although the Housing Advisory Panels (HAP) ceased in March 2024, work was still ongoing to monitor existing projects, including the new development at the Cranmers.
• Appended to the report was the Youth Work Report, Public Health Update and the Social Media Report.

The following points were discussed:

• The review of proposals for improvements at Meanwood Valley Trail alongside King Lane, referenced on page 28 of the report at point 13, was queried. In response it was noted that the update had been received from Public Rights of Way and further details for these proposals would be referred back to the relevant Officer.
• The Cleaner Neighbourhood Team update, detailed on page 30 of the report, at point 15, made references to housing. As issues had been noted regarding defective housing within Harewood, a more detailed update regarding the legal process was requested in order to better resolve issues and improve practises and outcomes within the Ward.
• A meeting had been held with the Housing department and Wetherby Ward Members to resolve a range of issues within the Ward and was suggested as a good option for Harewood Ward Members to resolve any housing concerns.

RESOLVED – That the contents of the report, along with Members comments, be noted.

To note that the next meeting of Outer North East Community Committee is scheduled for the 7^th of October 2024 at 5:30pm.

RESOVLED- That the date and time of the next meeting on Monday the 7^th of October at 5:30pm, be noted.