Agenda and minutes

Under the provisions of Executive and Decision Making Procedure Rule 3.2.6, Councillor M Robinson was invited to attend the meeting on behalf of Councillor A Carter, who had submitted his apologies for absence from the meeting.

The Chair welcomed all in attendance to the meeting, specifically Councillors Arif, Harland and Hayden to their first meeting of the Board following their recent and respective appointments as Executive Members with responsibility for: ‘Health and Wellbeing’, ‘Economy’ and ‘Climate Change, Transport and Sustainable Development’.

1  To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED –  That, in accordance with Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of those parts of the agenda designated as exempt  on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information.

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt from publication on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

(A)  That appendix 5 to the report entitled, ‘South Bank Regeneration’, referred to in Minute No. 147 be designated as being exempt from publication in accordance with paragraph 10.4(3) of Schedule 12A(3) of the Local Government Act 1972 and considered in private on the grounds that the information contained within that appendix relates to  the financial or business affairs of a particular person (including the Council). It is considered that the public interest in maintaining the content of Appendix 5 as exempt from publication outweighs the public interest in disclosing the information, as doing so would prejudice the Council’s commercial position and that of third parties in the negotiation of a land transaction, should they be disclosed at this stage.

Agenda Item 12 - Update on Coronavirus (Covid-19) Pandemic – Response and Recovery Plan

With the agreement of the Chair, a late item of business was admitted to the agenda entitled, ‘Update on Coronavirus (COVID-19) Pandemic – Response and Recovery Plan’.

Given the scale and significance of this issue, it was deemed appropriate that a further update report be submitted to this remote meeting of the Board. However, due to the fast paced nature of developments on this issue, and in order to ensure that Board Members received the most up to date information as possible, the report was not included within the agenda as originally published on 9^th March 2021. (Minute No. 144 refers).

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no Disclosable Pecuniary Interests declared at the meeting.

To confirm as a correct record the minutes of the meeting held on 10 February 2021.

RESOLVED – That the minutes of the previous meeting held on 10^th February 2021 be approved as a correct record.

To consider the report of the Director of Adults and Health that presents the Leeds Safeguarding Adults Board’s Annual Report for 2019/20, which summarises the Board’s achievements over the relevant 12 month period and sets out its ambitions for the coming year.

Further to Minute No. 119, 7^th January 2020, the Director of Adults and Health submitted a report that presented the Leeds Safeguarding Adults Board’s Annual Report for 2019/20, which summarised the Board’s achievements over the relevant 12 month period and set out its ambitions for the coming year.

By way of introduction to both the Leeds Safeguarding Adults Board Annual Report and the Annual Report of the Leeds Safeguarding Children Partnership, the Executive Member highlighted the cross-board working taking place between those Boards and the Safer Leeds Board, and also emphasised the importance of the ‘Talk to me, hear my voice’ initiative as the guiding principle for Leeds’ approach towards Safeguarding policy.

The Board welcomed Richard Jones CBE, Independent Chair of the Leeds Safeguarding Adults Board to the meeting, who was in attendance in order to introduce the key points of the annual report and to highlight key priorities. As part of the introduction, specific reference was made to the ongoing work being undertaken around the impact upon vulnerable adults from the lockdowns and restrictions arising from the pandemic, and also the safeguarding work which continued to be undertaken with sections of the Black, Asian and Minority Ethnic (BAME) community.

Responding to a Member’s enquiry regarding the ways in which the work of the Board could be further communicated by Elected Members within their respective Wards, the Independent Chair undertook to take this matter away for further consideration, so that Members could be provided with further information and support on this.

RESOLVED –

(a)  That the contents of the submitted report, together with the appended Leeds Safeguarding Adults Board Annual Report 2019/20 and the Board’s Strategic Plan, which reflects the Board’s ambitions for 2020/2021, be noted;

(b)  That the strategic aims and ambitions of the Leeds Safeguarding Adults Board, as detailed within the submitted report and appendices, which look to make Leeds a safe place for everyone, be supported.

To consider the report of the Director of Children and Families which presents the Partnership’s Annual Report for the period 2019/20. The report highlights the identified areas of good practice, the areas for continued focus and also the safeguarding priorities for the city.

Further to Minute No. 120, 7^th January 2020, the Director of Children and Families submitted a report which presented the Leeds Safeguarding Children’s Partnership’s (LSCP) Annual Report for the period 2019/20. The report highlighted the identified areas of good practice, the areas for continued focus and also the safeguarding priorities for the city.

The Board welcomed Jasvinder Sanghera CBE, Independent Chair of the LSCP to the meeting, who was in attendance in order to introduce the key points of the annual report and to highlight key priorities.

By way of introduction, the Executive Member and the Independent Chair highlighted the development of a new Children and Young People’s Partnership model, the ongoing focus upon the safeguarding arrangements in place for young people when transitioning into adulthood, and again reiterated the collaborative approach being taken between the safeguarding boards in Leeds. Detail was also provided on the work undertaken on the priority of addressing and raising awareness in respect of domestic abuse.

Responding to a Member’s enquiry, the Board was provided with further detail on the arrangements in place to monitor the wellbeing of Children Looked After who were in placements located outside of the Local Authority’s boundary, with the Independent Chair undertaking that this matter could be taken forward for further consideration.

Also, the Board received further information on the work being undertaken by the LSCP regarding elected home education.

In relation to the Managed Approach to on-street sex working in Leeds, and any implications relating to the safeguarding of children arising from that, the Independent Chair noted a Member’s comments on this and undertook to consider that matter further.

RESOLVED –

(a)  That the contents of the submitted report, together with the LSCP’s Annual Report, as appended, including the identified areas of good practice and the areas for continued focus, be noted and endorsed;

(b)  That the safeguarding priorities for the city, as identified in the Leeds Safeguarding Children Partnership Annual Report for 2019/20, be noted and endorsed.

To consider the report of the Director of Children and Families that provides background information regarding the requirement to build a new specialist children’s home for children with Autism and complex needs. Alongside this, the report details the works which are proposed to be undertaken at the site of the new specialist children’s home and the advantages this will have for some of the city’s most vulnerable children.

The Director of Children and Families submitted a report that presented background information regarding the reasons for the proposal to build a new specialist children’s home for children with Autism and complex needs, and  alongside this, the report detailed the works which were proposed to be undertaken to deliver the home.

By way of introduction to the report, the Executive Member confirmed that the proposal was to provide a permanent home for four children with complex needs including learning disabilities and Autism, who were currently located outside of Leeds.

Members then discussed the ongoing work and aspirations of the Council regarding the provision of care for Children Looked After, with further detail being provided on the arrangements in place to monitor the wellbeing of those looked after children who were located in placements outside of Leeds.

RESOLVED –

(a)  That the current project cost estimate of £1.858m for the construction work and associated fees to facilitate the build of the new specialist children’s home for children with Autism and complex needs, be noted;

(b)  That the approval of the ‘Authority to Procure’ (ATP) and the Design and Cost Report (DCR) be delegated to the Director of Childrens and Families;

(c)  That it be noted that the Chief Officer Social Work will be responsible for the appointment of all required staff to the new specialist children’s residential home.

To consider the joint report of the Director of Children and Families and the Director of City Development regarding the proposal to open a temporary school on a site adjacent to the Cockburn Laurence Calvert Free School for September 2021 in order to meet a 7FE shortfall in the South, in advance of the Cockburn Laurence Calvert free school opening between 2022 and 2023. The report also seeks the related ‘authority to spend’ and incurring of expenditure to deliver the proposal.

The Director of Children and Families and the Director of City Development submitted a joint report regarding the proposal to open a temporary school on a site adjacent to the Cockburn Laurence Calvert Free School for September 2021 in order to meet a 7 form of entry shortfall in South Leeds, in advance of the Cockburn Laurence Calvert free school opening between 2022 and 2023. The report also sought the related ‘authority to spend’ and incurring of expenditure to deliver the proposal.

In considering the submitted report, Members discussed the current position regarding the delivery of the Cockburn Laurence Calvert free school, the timeframes involved, the respective roles of the Government and the Council in this process and also the timing of the submitted report to Executive Board.

RESOLVED –

(a)  That the continued secondary place pressure in South Leeds and the ongoing measures developed to address those pressures, be noted;

(b)  That the approval received from the Department for Education for the opening of a temporary Cockburn Laurence Calvert 7 form of entry School for provisionally up to 2 years, in advance of the permanent Cockburn Laurence Calvert School opening, to address the shortfall of places in inner South Leeds, be noted;

(c)  That the authority to spend and the incurring of £4,932,032 capital expenditure from capital scheme number 33177/LAU/000, be approved; with it being noted that revenue costs of £1,781,229 will also be incurred for construction works associated with the opening of the temporary Cockburn Laurence Calvert Free School (7 form of entry) on a site adjacent to the permanent school location for September 2021;

(d)  That the requirement for the approval of the temporary school site being subject to a Development Agreement between the Department for Education and the Council for the creation of the school, be noted; and that approval be given for the necessary authority to be delegated to the Director of City Development to enable the Director to approve and enter into the Development Agreement, as detailed in Section 3.2.3 of the submitted report;

(e)  That it be noted that within the Development Agreement is the requirement to enter into an Agreement for Lease for Cockburn Multi Academy Trust for the site; and that the principle terms of the Agreement for Lease, as detailed in section 3.2.4 of the submitted report, be approved; with approval also being given to delegate the necessary authority to the Director of City Development to enable the Director to conclude the details of the final lease agreement;

(f)  That it be noted that the programme dates, as identified in section 3.2 of the submitted report require the Council to award the construction contract on the 22nd March 2021, which is within the associated Call In period; and in order to maintain the critical timeline to ensure the success of the project, approval be given to exempt the resolutions arising from the submitted report as detailed within this minute, from the Call In process, for the reasons as set out  ...  view the full minutes text for item 140.

To consider the report of the Director of Children and Families which presents the outcomes from a consultation exercise undertaken regarding a proposal to expand primary school provision at Bramhope Primary School and which seeks provisional approval for the necessary ‘authority to spend’ in order to deliver the proposed expansion.

The Director of Children and Families submitted a report which presented the outcomes from a consultation exercise undertaken regarding a proposal to expand primary school provision at Bramhope Primary School and which sought provisional approval for the necessary ‘authority to spend’ in order to deliver the proposed expansion.

By way of introduction to the report, the Executive Member provided further detail regarding the consultation exercise which had been undertaken.

The Board made reference to the fact that Executive Members had been contacted by the local community on this issue, with specific reference being made to the residents’ letter from 67 signatories which had been provided to Board Members for their information. In considering the issues which had been raised, Members were advised of the range of measures which were proposed to be put in place regarding transport, highways and road safety, with it being undertaken that the effectiveness of such measures would be monitored, so that consideration could be given to adapting them, as appropriate. 

RESOLVED –

(a)  That the outcome of the consultation undertaken on a proposal to expand Bramhope Primary School, by permanently increasing the number of Reception places from 40 to 60 from September 2022, gradually increasing the overall capacity of the school from 280 to 420 pupils, be noted;

(b)  That provisional approval for the authority to spend (ATS) of £1.2m in order to deliver the proposed expansion at Bramhope Primary School, be granted;

(c)  That it be noted that the implementation of the proposal is subject to the outcome of further detailed design work and any planning applications, as indicated at section 4.4 of the submitted report, with it also being noted that the proposal has been brought forward in time for places to be delivered for 2022;

(d)  That it be noted that the responsible officer for implementation of such matters is the Head of Learning Systems.

To consider the report of the Director of City Development presenting the proposed Kirkgate Market Strategy. The Strategy provides an overview of the market’s special place in Leeds and reflects on the connection that Leeds residents have with the market. It provides details of the market’s current situation, one that shows significant investment and commitment by a range of partners, but also highlights the fact that the market is operating in the most challenging retail environment that the UK has seen for many years.

The Director of City Development submitted a report which presented the proposed 2021 – 2026 Kirkgate Market Strategy for Members’ consideration. The report and the appended strategy provided details of the market’s current situation, one that showed significant investment and commitment to the market by a range of partners, but also which highlighted the fact that the market was operating in the most challenging retail environment that the UK had seen for many years.

In presenting the submitted strategy and covering report the Executive Member highlighted a number of points including the key role that the market played in Leeds’ city centre offer, the investment which continued to be made to the market’s infrastructure and the ongoing support for traders, which included the provision of a rent discount scheme. Members also received an update on the market’s occupancy levels, and the innovative work being undertaken with the aim of increasing the customer base. Emphasis was also placed upon the flexible approach which was required in order to enable the market to adapt to the challenging retail environment.

Responding to a Member’s enquiries, the Board was provided with details on the collaborative approach which continued to be taken with traders. Also, it was undertaken that the market’s offer would be monitored so that it could be adapted, as appropriate, in response to the evolving retail environment and customer demands and habits. 

In response to a Member’s enquiry regarding the market and the Council’s prudential borrowing, it was noted that a programme of works on the market in 2014/15 had been supported by prudential borrowing. Also, it was noted that the Council’s Capital Programme, as approved by full Council in February 2021, did include provision of £7.17m towards further maintenance works at the market, which would have a borrowing implication. Officers undertook to provide further detail on such matters to the Member in question, however, in conclusion, it was highlighted to the Board that although the Council’s levels of prudential borrowing would have an effect on the Authority’s overall financial position, it had no direct impact upon traders or matters such as rent levels. 

Members discussed and received further information regarding the development of the market in line with the strategy, and ensuring that its offer remained sustainable and inclusive.

RESOLVED –

(a)  That the content of the Leeds Kirkgate Market Strategy, as appended to the submitted report, be noted; and that the Council’s commitment to Leeds Kirkgate Market be reaffirmed, with the detailed actions contained within the strategy document being agreed, in order to achieve the five year strategy 2021-2026;

(b)  That agreement be given that the strategy must remain flexible throughout this period in order to allow the market service to adapt to the changing nature of retail on the high street and recover from the impact of the Covid-19 pandemic;

(c)  That it be noted that the Chief Officer (Operations) and the Head of Markets will be responsible for the implementation of the actions arising from the Strategy,  ...  view the full minutes text for item 142.

To consider the report of the Chief Executive which presents a draft Protocol for Concurrent Functions and Associated Statutory Consents, for consideration and which seeks approval that it be adopted.

Further to Minute No. 91, 24th November 2020, the Chief Executive submitted a report which presented a draft Protocol for Concurrent Functions and Associated Statutory Consents between the Constituent Councils and the Mayoral Combined Authority for Members’ consideration and which sought approval that it be adopted.

The submitted report was welcomed, with it being noted that work continued on the scrutiny arrangements of the Mayoral Combined Authority, which would be the subject of separate arrangements.

RESOLVED –

(a)  That the draft Protocol for Concurrent Functions and Associated Statutory Consents, as detailed at Appendix 1 to the submitted report, be approved, and that agreement be given for the Chief Executive to sign it on behalf of the Council;

(b)  That the necessary authority be delegated to the Chief Executive, to enable the Chief Executive, in consultation with the Leader of Council, to agree any subsequent changes to the Protocol.

To consider the report of the Chief Executive providing an update on the actions of the Leeds Health and Social Care system and Leeds City Council, working with broader partners, in response to and facilitating the recovery from the Coronavirus (COVID-19) pandemic.

(Report to follow)

Further to Minute No. 117, 10th February 2021, the Chief Executive submitted a report which provided an update on the response to the Covid-19 pandemic across the city including vaccination rollout, outbreak management, service impacts, and current issues and risks. The report focused upon the plan for the year ahead, in line with the national roadmap for exiting restrictions. The report also noted that the city’s multi-agency command and control arrangements continued to be used with the Response and Recovery plan, aiming to mitigate the effects of the pandemic on those in the city, especially the most vulnerable.

With the agreement of the Chair, the submitted report had been circulated to Board Members as a late item of business prior to the meeting for the reasons as set out in section 11.9 of the submitted report, and as detailed in Minute No. 134.

By way of introduction to the report, the Leader highlighted that it was approximately 12 months since the city’s response to Coronavirus had begun.

The huge impact of the pandemic upon the city was recognised, with the Board being provided with an update on the number of people who had died in Leeds as a result of Coronavirus to date.On behalf of the Council, the Leader extended his sympathies to the families and loved ones of all those who had lost their lives, with it being noted that at the appropriate time, a fitting memorial would be put in place for the deceased.

Responding to a Member’s enquiries regarding the provision and take up rate of grants to support businesses during the Coronavirus restrictions, the Board was provided with further detail on the actions being taken by the Council on such matters including the additional resource introduced to administer the grant process. An update on the provision of additional restriction grants was also provided, and with regard to the provision of grants generally, it was highlighted that the Council aimed to strike the correct balance between efficiently delivering the grant system whilst ensuring that appropriate checks of applications were also in place. 

In response to a Member’s enquiry, the Board received an update on the current position regarding the recently announced scheduled closure of the NHS Nightingale Hospital in Harrogate, and also with regard to the additional mortuary facilities which had been established in Leeds in response to the pandemic.

Reflecting upon the progress being made on vaccination delivery and lateral flow testing, in response to a Member’s enquiry, the Board was provided with an update on the data that such processes had revealed, and how that would inform strategies such as encouraging vaccine take up rates moving forward.

RESOLVED –

(a)  That the full range of activity which has taken place in the last month, together with the work that is underway to prepare for the safe reopening of services and the economy in the coming months, be noted; with the continued need for everyone to play their part while restrictions remain in place, be  ...  view the full minutes text for item 144.

To consider the report of the Chief Officer (Financial Services) which sets out the Council’s projected financial health position for the 2020/21 financial year, as at Month 10.

The Chief Officer (Financial Services) submitted a report which set out the Council’s projected financial health position for the 2020/21 financial year, as at Month 10.

Responding to a Member’s enquiry, the Board was provided with an update on the current forecasting with regard to Council Tax and Business Rates collection rates for 2021/22.

In response to a further enquiry, the Board was provided with an update on the projected underspend within the Housing Revenue Account, which was primarily due to the reduction in the revenue contribution required to support its capital programme, given such works were unable to be undertaken during the first wave of the pandemic. It was noted that such underspend would carry forward into 2021/22, and that over the coming months a better indication would become available regarding the level of capital works which would be achievable during 21/22.

RESOLVED –

(a)  That the projected financial position of the Authority as at Month 10, as detailed within the submitted report, be noted, and that the projected impact of COVID-19 on that position also be noted;

(b)  That it be noted that for 2020/21 the Authority is forecasting a balanced budget position;

(c)  That it be noted that the position as reported does not reflect the potential effects of any further local or national lockdown arrangements not yet introduced, which could impact upon the submitted financial projections.

To consider the report of the Chief Officer (Financial Services) which, following the success of the 7 Leeds City Region (LCR) authorities to be designated as a 50% retention business rates pool from 1st April 2021, provides an update on the successful application for a new 2021/22 LCR Business Rates Pool; notes the revocation of the 2020/21 North & West Yorkshire Business Rates pool; seeks approval regarding the Leader’s position on this Joint Committee, and agreement of the Memorandum of Understanding and Terms of Reference for the 2021/22 LCR Business Rates Pool.

The Chief Officer (Financial Services) submitted a report which, following the success of the 7 Leeds City Region (LCR) authorities to be designated as a 50% retention business rates pool from 1st April 2021, provided an update on the successful application for a new 2021/22 LCR Business Rates Pool; noted the revocation of the 2020/21 North & West Yorkshire Business Rates pool; sought approval regarding the Leader of Council’s position on the associated Joint Committee for 2021/22, together with agreement of the Memorandum of Understanding and Terms of Reference for the 2021/22 LCR Business Rates Pool.

Responding to a Member’s enquiry regarding the availability of public information on the decisions taken by the business rates pool and the availability of that information for the relevant Scrutiny Board, it was noted that the decisions taken by the pool would continue to be published and would be available for consideration.

RESOLVED –

(a)  That the update on the new 2021/22 Leeds City Region Business Rates Pool, as detailed within the submitted report, be noted;

(b)  That the revoking of the 2020/21 North & West Yorkshire Business Rates Pool on 31st March 2021, be noted, and that agreement be given to disband the current North & West Yorkshire Pool Joint Committee on the same date;

(c)  That agreement be given to appoint the Leader of Council to a new Joint Committee to oversee the new Leeds City Region Business Rates Pool, with such a Joint Committee to consist of the Leaders of those Authorities as specified in paragraph 3.2.3 of the submitted report, and which would have the Terms of Reference as submitted;

(d)  That the Memorandum of Understanding, as presented at Appendix B to the submitted report, which sets out the governance arrangements for the Leeds City Region Business Rates Pool, be noted and agreed;

(e)  That the Terms of Reference for the new Leeds City Region Joint Committee, as detailed at Appendix C to the submitted report, be noted and approved;

(f)  That the necessary authority be delegated to the City Solicitor to enable the City Solicitor to seek the formal agreement of the other 6 members of the Pool to the new arrangements.

To consider the report of the Director of City Development which seeks in principle agreement to measures to help secure the timely delivery of new workspace within the Temple District area. The report also seeks in principle approval of an amended and initial potential Compulsory Purchase Order boundary within this zone, which relates to activity to secure the future of Temple Works and is within the context of supporting the city’s post-COVID economic recovery.

(Please note that Appendix 5 to this report is designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4 (3))

The Director of City Development submitted a report which sought in principle agreement to measures to help secure the timely delivery of new workspace within the Temple District area. The report also sought in principle approval of an amended and initial potential Compulsory Purchase Order (CPO) boundary within this zone, which related to activity to secure the future of Temple Works and was within the wider context of supporting the city’s post-COVID economic recovery.

Following consideration of Appendix 5 to the submitted report designated as being exempt from publication under the provisions of Access to Information

Procedure Rule 10.4(3), which was considered in private at the conclusion of the public part of the meeting, it was

RESOLVED –

(a)  That the ongoing efforts to secure comprehensive development within the Temple District, as detailed at appendix 1 to the submitted report, to contribute towards the economic, social, or environmental wellbeing of the area, be noted;

(b)  That the amended initial and potential Compulsory Purchase Order boundary, as shown in appendix 2 to the submitted report, which relates to the strategy to secure the reuse of Temple Works, be agreed;

(c)  That the Director of City Development be requested to bring back a report later in 2021 on agreements to secure the future of Temple Works, the scope and progress on the British Library North, and on the potential of a formal CPO resolution, should private treaty negotiations not succeed;

(d)  That the principle of the Council exercising its statutory powers and entering into the proposed land transaction under Section 203 Housing and Planning Act 2016 and section 227 Town & Country Planning Act 1990, as per the proposal contained at paragraphs 3.38-3.39 of the submitted report, be supported, and which is subject to the conditions outlined at paragraph 3.50-3.51, and also the development of legal agreements as per exempt appendix 5; with the Board’s agreement also being given for the Director of City Development to consult with each of the affected landowners;

(e)  That the Director of City Development be requested to report back with a further report on the section 203 proposal, with recommendations on the formal resolution for the Council to utilise these powers.

(It was noted that whilst Councillor Robinson was attending the Board meeting in a non-voting capacity, were he able to, he would have abstained from voting on the decisions referred to within this minute, under the provisions of Council Procedure Rule 16.5)

To consider the report of the Director of City Development that seeks Executive Board’s recommendation to Council that the 39 proposed Main Modifications to the remitted part of the Site Allocations Plan be submitted to the Secretary of State for independent examination.

Further to Minute No. 102, 16^th December 2020 and further to subsequent consideration by the Development Plan Panel on 2^nd March 2021, the Director of City Development submitted a report which sought the Board’s recommendation to Council that the 39 proposed Main Modifications to the remitted part of the Leeds Site Allocations Plan be submitted to the Secretary of State for independent examination.

Responding to a Member’s enquiry, clarification was provided on the recommendation within the report to submit the 39 proposed Main Modifications to the Secretary of State, with explanation being provided on how the proposal which recommended the Barrowby Lane, Manston site for general employment use was reflected within that 39.

RESOLVED –

(a)  That the comments of the Council’s Development Plan Panel meeting on 2^nd March 2021, (the draft resolutions from which are detailed at Appendix 7 to the submitted report), be noted, and that the assessment of the representations received in response to the consultation exercise undertaken on the proposed Main Modifications, as detailed, together with the supporting documentation, be noted;

(b)  That Council be recommended to:-

(i)  approve that the proposed 39 Main Modifications to the Remitted part of the Site Allocations Plan (as detailed in Appendix 1 to the submitted report); the Sustainability Appraisal Addendum (in Appendix 2) and the supporting material (detailed in paragraphs 1.2) be submitted to the Secretary of State, pursuant to Section 20 of the Planning and Compulsory Purchase Act 2004 as amended, for the purpose of Examination by an independent inspector;

(ii)  invite the independent inspector appointed to hold the Public Examination, to make modifications to the Remitted part of the Site Allocations Plan, pursuant to Section 20 (7C) of the Planning and Compulsory Purchase Act 2004 as amended in order that it is sound and legally compliant;

(iii)  delegate authority to the Chief Planning Officer, in consultation with the Executive Member for Climate Change, Transport and Sustainable Development, to:-

(a) approve the detail of any updates or corrections to the submission material and any further technical documents and supporting evidence required to be submitted for consideration at future hearing sessions;

(b) continue discussions with key parties, including via statements of common ground and suggest to the Inspector any further Main Modifications, edits and consequential changes necessary to be made to the Remitted part of the Site Allocations Plan following Council approval, during the Examination; and

(c) prepare and give evidence in support of the Remitted part of the Site Allocations Plan.

(The matters referred to within this minute, given that they were decisions being made in accordance with the Budget and Policy Framework Procedure Rules, were not eligible for Call In, as Executive and Decision Making Procedure Rule 5.1.2 states that the power to Call In decisions does not extend to those decisions being made in accordance with the Budget and Policy Framework Procedure Rules)

DATE OF PUBLICATION:  FRIDAY, 19TH MARCH 2021

LAST DATE FOR CALL IN

OF ELIGIBLE DECISIONS:  5.00 P.M., FRIDAY, 26TH MARCH 2021