Venue: Civic Hall, Leeds, LS1 1UR. View directions
Contact: Guy Close (0113) 24 74356 Email: guy.close@leeds.gov.uk
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Chair's Opening Remarks Minutes: The Chair welcomed all in attendance to the June meeting of the Member Management Committee.
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Declarations of Interests To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct. Minutes: Councillor Dawson declared a personal interest in agenda item 11, Local Authority Appointments to Outside Bodies, on the basis of being a supporter of Hunslet Hawks RLFC. (Minute No. 8 refers)
Further declarations of interest were made at later points in the meeting. (Minute Nos. 8 and 10 refer)
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Apologies for Absence and Notification of Substitutes Minutes: Apologies for absence were submitted by Councillors Campbell and Lamb. Notification had been received that Councillor Bentley was to substitute for Councillor Campbell.
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Minutes - 2nd April 2012 PDF 52 KB To approve as a correct record the minutes of the meeting held on 2nd April 2012. Minutes: RESOLVED – That the minutes of the meeting held on 2nd April 2012 be approved as a correct record.
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Information Governance Training PDF 74 KB To receive and consider a report from the Chief Officer (Intelligence and Improvement) providing Members with background information about the training of information governance policies to all council staff and obtaining their views about the best method for providing development for Members on the same policies. Additional documents:
Minutes: The Chief Officer (Intelligence and Improvement) submitted a report which provided Members with an overview of the ongoing training being provided to council staff on information governance.
The Chair welcomed to the meeting, Andrew Nutting, Executive Officer (Information and Governance), to present the report.
The key areas of discussion were:
RESOLVED – (a) That the contents of the report and appendices be noted; (b) That proposals to train Members on information governance, particularly through the work of the Member Development Working Group, be approved.
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Elected Member - staff engagement PDF 85 KB To receive and consider a report from the Chief Officer (Human Resources) outlining the current context of elected Member and staff engagement, and highlighting the potential benefits of increased engagement between Members and officers. Minutes: The Chief Officer (Human Resources) submitted a report which outlined proposals to increase and improve the nature and frequency of Elected Member – staff engagement, and the potential benefits linked with these proposals.
The Chair welcomed the following officers to the meeting to present the report:
The main areas of discussion were:
RESOLVED –
(a) That the contents of the report be noted; (b) That the opportunities presented to improve Member – staff engagement, be approved.
(Councillor Leadley left the meeting at 10.30am at the conclusion of this item.)
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To receive and consider a report from the Chief Officer (Democratic and Central Services) providing an update on training and development issues relating to Elected Members. Additional documents: Minutes: The Chief Officer (Democratic and Central Services) submitted a report which provided an update on training and development issues in relation to Elected Members.
Appended to the report was a copy of the Member Development Annual Report 2011-12
The Chair welcomed to the meeting, Kay Sidebottom, Member Development Officer, to present the report.
RESOLVED –
(a) That the Member Development Annual Report 2011-12, be noted; (b) That the continuation of the Member Development Working Group, be approved.
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ALMO Board - Council Member selection post May 2012 elections PDF 98 KB To receive and consider a report from the Head of Housing Partnerships outlining the process agreed in 2006 for appointment of Council Board Members to Arms Length Management Organisation (ALMO) Boards and providing an update following the local elections in May 2012. Additional documents: Minutes: The Head of Housing Partnerships submitted a report which outlined the process agreed in 2006 for the appointment of Council Board Members to ALMO Boards, and provided an update on ALMO Boards following the local elections in May 2012.
The Chair welcomed to the meeting, John Statham, Strategic Landlord Manager, to present the report.
RESOLVED –
(a) That the preferred option for appointing Members to ALMO Boards, i.e. nominations based on political representation in ALMO areas, be approved; (b) That the political composition of the Boards, as set out under section 3 to the report, be approved as follows:
(c) That whips appoint to the vacancies in accordance with the Appointment to Outside Bodies Procedure Rules.
(Councillors G Latty, J Lewis, A Khan and A Lowe each declared a personal interest in this item in their capacity as Directors / Members of ALMO Boards and ALMO Area Panels.)
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Appointment of Members to Leeds Initiative Partnership Boards PDF 72 KB To receive a report from the Assistant Chief Executive (Planning, Policy and Improvement) seeking appointments to Leeds Initiative Partnership Boards. Minutes: The Assistant Chief Executive (Customer Access and Performance) submitted a report which sought appointments to the Leeds Initiative Partnership Boards.
The Chair welcomed to the meeting, Martin Dean, Head of Leeds Initiative and International Partnerships, to present the report.
Members discussed the need for all political groups to be represented on Leeds Initiative. It was suggested that the positions be subject to further consultation with group whips, having regard to the proportion of Members from each political group.
RESOLVED –
(a) That positions on Leeds Initiative be subject to further consultation with group whips, having regard to the proportion of Members from each political group (b) That an additional place be allocated to the Morley Borough Independent Group for a Member to serve on the Housing Forum.
Leeds Initiative Board
Children’s Trust Board
Safer Stronger Communities Board
Health and Wellbeing Board
Housing and Regeneration Board
Sustainable Economy and Culture Board
and the following sub boards:
Climate Change Partnership
Stronger Leeds Partnership
Leeds Education Challenge
Healthy Leeds Network
East Leeds Regeneration Board
Housing Forum
Third Sector Partnership
Migration Partnership
Child Poverty Outcome Group
Complex Needs Partnership Group
Troubled Families Programme Board
Locality Boards
East North East Area Leadership Team
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Local Authority Appointments to Outside Bodies PDF 91 KB To receive and consider a report from the Chief Officer (Democratic and Central Services) outlining the Member Management Committee’s role in relation to Elected Member Appointments to Outside Bodies and asking the Committee to agree a schedule detailing the organisations that the Council will continue to make an appointment to, and agree nominations to the organisations which fall to the Committee to make an appointment. Additional documents:
Minutes: The Governance Officer presented a report of the Chief Officer, Democratic and Central Services which outlined the Member Management Committee’s role in relation to Elected Member appointments to Outside Bodies.
The following information was appended to the report:
- Appointments to Outside Body Procedure Rules - List of Outside Bodies reserved to the Member Management Committee - Leeds Children’s Trust – 0-11 Partnership – terms of reference and other supporting information.
The Chair welcomed to the meeting, Guy Close and Kevin Tomkinson, both from Governance Services, to present the report and respond to Members’ questions and comments.
The key areas of discussion were:
· Clarification sought regarding Council representation on academies. · Whether there was the need to review Council representation on those Outside Bodies that undertook their own recruitment arrangements.
RESOLVED – (a) That the Appointments to Outside Bodies Procedure Rules as attached at Appendix 1, be noted; (b) That the schedule attached at Appendix 2 detailing those organisations that the Council will continue to make an appointment to, be approved; (c) That the cessation of the Early Years Service Challenge and Advisory Partnership and subsequent establishment of the Leeds Children’s Trust – 0-11 Partnership, to include 3 Members, one each from the Labour (Councillor Dowson), Liberal Democrat and Conservative Groups, be noted; (d) That the appointment of a Member to the Board of Hunslet Hawks RLFC be categorised as Strategic and Key Partnership and determined by the Member Management Committee; (e) That the nominations which fall to the Committee to make an appointment to, including, Councillor Lowe replacing Councillor J McKenna on the Cluster – ACES (Armley Cluster Extended Services), and the change in political representation on the Leeds Jewish Welfare Board from Conservative to Labour, be approved; (f) That the casting vote on the Groundwork Board be allocated to a Member of the Labour Group; (g) That the relevant whip be authorised to appoint to the vacancies in accordance with the Appointment to Outside Bodies Procedure Rules; (h) That the change of appointments since the last meeting of the Committee as detailed in paragraph 3.7 of the report, be approved.
(Councillor Lowe declared a personal interest in this item in her capacity as Chief Executive of Touchstone.)
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Date and Time of Next Meeting Tuesday, 23rd October 2012 at 10.00am. Minutes: Tuesday, 23rd October 2012 at 10.00am.
(The meeting concluded at 11.02 am) |