Agenda and draft minutes

Member Management Committee - Friday, 1st July, 2022 10.30 am

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Helen Gray  Email:

Link: to view the meeting

No. Item


Election of the Chair


The Clerk opened the meeting and reported receipt of apologies from the Chair, Councillor Lennox. In her absence, Councillor Bithell was nominated as Chair of the meeting, which was seconded and supported by the Committee

RESOLVED – That Councillor Bithell be elected Chair of the meeting.



Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15,2 of the Access to Information Procedure Rules. (in the event of an Appeal the press and public will be excluded)


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)


There were no appeals against refusal of inspection of documents.


Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2  To consider whether or not to accept the officers recommendation in respect of the above information.


3  If so, to formally pass the following resolution:-


  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-


The agenda contained no exempt information.



Late Items

To identify items which have been admitted to the agenda by the Chair for consideration


(The special circumstances shall be specified in the minutes)


No formal late items of business were added to the agenda, however Members were in receipt of a supplementary document in relation to Agenda item 7 “Elected Member Appointments to Outside Bodies” Appendix 2 which contained the most up to date list of nominations to Outside and “other” bodies (minute 8 refers).



Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.


There were no declarations of interest.


Apologies for Absence

To receive any apologies for absence.


Apologies for absence were received from Councillor Lennox, Councillor Coupar and Councillor Campbell, Councillors Brooks, Harland and Hart-Brooke attended as their substitutes respectively. Apologies were also received from Councillors Cohen, Dobson, Hutchison and Shahzad.



Minutes pdf icon PDF 217 KB

To approve as a correct record the minutes of the meeting held on 16th July 2021.


RESOLVED – That the minutes of the meeting held on 16th July 2021 be agreed as a correct record.



Elected Member Appointments to Outside Bodies pdf icon PDF 428 KB

To consider the report of the Head of Democratic Services which outlines the Member Management Committee’s role in relation to Elected Member appointments to Outside Bodies and seeks agreement to a schedule detailing those organisations that the Council will continue to make an appointment to; and agreement of the nominations to those organisations which fall to this Committee to make an appointment to.


Additional documents:


The Head of Democratic Services submitted a report which outlined the Committee’s role in relation to Elected Member appointments to Outside and ‘other’ bodies and sought agreement of the nominations to those organisations which fall to Member Management Committee to make an appointment to.


The report also included a copy of the Outside Body Procedure Rules for the 2022 -2023 Municipal Year and a schedule of Outside Bodies which were proposed to continue to be delegated to the Community Committees to appoint to.


In considering the schedule of appointments within the remit of the Committee, Members noted the following updates from the Conservative Group:

·  Standing Advisory Council on Religious Education (SACRE) - Councillor S Firth to replace Councillor B Anderson

·  Voluntary Action Leeds (VAL) - Councillor S Firth to replace Councillor B Anderson


The Committee was also requested to consider issues relating to two specific Outside Bodies:


Swarthmore Education Centre – At the request of the Executive Member, Economy Culture and Education, and in view of the city-wide nature of its provision, Members were asked to redesignate the Swarthmore Education Centre as a strategic and key appointment, to be dealt with by MMC in the future rather than the Inner North West Community Committee. The Committee agreed this approach. Officers will pursue appropriate appointment(s) to this Outside Body and report back to the Committee.


National Association of Councillors (NAC) – Officers requested that Members consider deferring consideration of appointments to this Outside Body until the completion of an ongoing review of the benefits and services offered by NAC. The Committee agreed this approach. Officers will report the outcome of the review to Members of the Committee in due course.


During discussions on appointments to Children and Families Clusters delegated to the Community Committees, comments regarding the lack of contact and engagement from various Clusters across the city with Members were noted. Officers agreed to report those comments when notifying the Department of all Cluster appointments at the end of the current Community Committee meeting cycle.



a)  To note the process set out in the Outside Bodies Procedure Rules which this Committee follows when making appointments, as attached at Appendix 1 of the report,

b)  To note the information contained in paragraph 10 of the report relating to organisations that no longer require Member representation,

c)  That approval be given to the redesignation of the Swarthmore Education Centre as a strategic and key appointment, to be dealt with by MMC in the future,

d)  That appointments to the National Association of Councillors be deferred until the review is concluded and the outcome of that review is reported to Members of the Committee,

e)  To note the current position with regards to new and existing Outside Bodies which required appointments since the last MMC in July 2021 which were confirmed through the delegated decision process as outlined in paragraph 14 of the report,

f)  That the nominations for 2022-2023 in relation to Elected Member appointments to Outside Bodies and  ...  view the full minutes text for item 8.