Agenda and minutes

Member Management Committee - Tuesday, 13th September, 2016 2.30 pm

Venue: Civic Hall, Leeds, LS1 1UR. View directions

No. Item


Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15,2 of the Access to Information Procedure Rules. (in the event of an Appeal the press and public will be excluded)


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)


There were no appeals against refusal of inspection of documents.


Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2  To consider whether or not to accept the officers recommendation in respect of the above information.


3  If so, to formally pass the following resolution:-


  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-


There were no resolutions to exclude the public.


Late Items

To identify items which have been admitted to the agenda by the Chair for consideration


(The special circumstances shall be specified in the minutes)


There were no late items submitted to the agenda for consideration.


Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 


There were no declarations of interest.


Apologies for Absence

To receive any apologies for absence.


Apologies for absence were received from Councillors Dawson (Councillor Dowson attended as substitute), Gabriel and G Latty.


Minutes - 28th June 2016 pdf icon PDF 60 KB

To approve as a correct record the minutes of the meeting held on 28th June 2016.


The minutes of the meeting held on Tuesday 28th June 2016 were approved as a correct record.


Matters Arising


Further to minute 7 (Local Authority Appointments to Outside Bodies);


·  members sought clarification on the role of this Committee in allocating available places to political groups on the Council and officers set out the process for this.

·  Councillor Lamb expressed an interest in one of the Conservative Members(Councillor Stephenson) sitting on an Adoption Panel, Members noted that there were currently 4 places available , 2 Labour, 1 Conservative and 1 Liberal Democrat it was also noted that 3 of the positions were currently unfilled and it was agreed that a Labour place be reallocated to the Conservative Group.

·  Officers updated Members in respect of a query in relation to Membership of the Canal and River Trust, Members noted that  nationally there were 2 members representing local authorities and these were nominated in consultation with the LGA and SOLACE and the Trusts Constitution did not allow for additional representation. It was also noted that at a more local level appointments to the local Partnerships were made by the Partnerships Chair who worked closely with the Waterway Manager and that recruitment to the Partnership was advertised on their website.


Essential Member Safeguarding Training pdf icon PDF 100 KB

To consider the report of the City Solicitor seeking approval of Member Management Committee for Members’ safeguarding training in future to be linked with the joint annual safeguarding week’s initiative. 


Further to minute 18 of the meeting held on the 15th September 2015 the City Solicitor submitted a report seeking the approval of Member Management Committee for Member’s safeguarding training in future to be linked with the joint annual safeguarding week initiative.


A brief discussion followed where members were provided with;


·  The background to the matter

·  The main issues including the proposed training week/safeguarding training 2016/17/other training offers.



Members were supportive of the recommendations but asked that thought be given to the location of the training and providing group briefings for those groups who require it.




(a)  That the proposal for Members safeguarding training to be linked with the joint West Yorkshire initiative be endorsed.

(b)  That the member development officer work with all group whips to ensure that Members attend at least one session of the safeguarding training during the week.

(c)  That officers review the success of the week and to report back to a future meeting of this Committee.

(d)  That briefings be put in place for political groups.



Any Other Business


Member’s Lounge - Members had a brief discussion on a recent request from an Executive Member on behalf of a group to use the Members Lounge facility.


Members asked that a report be brought back to this Committee which explores options for the use of the room, Members were keen that a child friendly facility was available and consideration should be given to this when looking at options which should include the potential for the introduction of a draft policy or guidelines that sets out in what circumstances the room can be used by non-Councillors. 


Date and Time of Next Meeting

The next meeting is scheduled to take place on Tuesday 21st February 2017.


The next meeting is fixed for Tuesday 21st February 2017 at 2.30pm.