Agenda and minutes

Member Management Committee
Tuesday, 11th July, 2017 2.30 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Kevin Tomkinson  Email: kevin.tomkinson@leeds.gov.uk

Items
No. Item

1.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15,2 of the Access to Information Procedure Rules. (in the event of an Appeal the press and public will be excluded)

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

Minutes:

There were no appeals against refusal of inspection of documents.

2.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There were no resolutions to exclude the public.

3.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

There were no late items submitted to the agenda for consideration. However an updated version of Appendix 2 of Agenda Item 7 “Local Authority Appointments to Outside Bodies” was circulated to Members prior to the meeting. Minute No. 7 refers.

.

4.

Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 

Minutes:

There were no declarations of interest.

5.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Field and Gabriel.

6.

Minutes of the last meeting pdf icon PDF 64 KB

To approve as a correct record the minutes of the meeting held on 13th September 2016.

Minutes:

RESOLVED – That the minutes of the meeting held on 28th June 2016 were approved as a correct record. 

7.

Matters Arising

Minutes:

In respect of Minute 16 – Essential Member Safeguarding Training

 

Members received an update from the Member Development Officer in respect of the Member safeguarding training that had taken place in the previous Municipal Year.

 

Members also noted a resolution of the Scrutiny Board (Children’s Services)  ‘that the Director of Children’s Services recommended making training on corporate parenting mandatory for elected members and appropriate officers through the submission of a report to the Council’s Member Management Committee’

 

Members also noted that the Safeguarding week would take place in October and if required additional safeguarding sessions would be provided via the Member Development Officer.

 

A brief discussion ensued in respect of Member training and how offering alternative times and methods of training, including ‘refresher’ training might improve Member attendance.

 

It was agreed that a further report be brought back to this Committee in respect of Member Development and Training.    

 

 

In respect of Minute 17 – Any Other Business (Members Lounge)

 

Members received an update from Facilities Management on current facilities within the Civic Hall and particularly in respect of the current Members Lounge and whether this was a facility Members wanted to continue.

 

Members felt that it was useful to have a facility available to Members and it was agreed that further discussions should take place outside of the Committee setting to allow opinions to be sought from Whips and other Members before any proposals are considered in respect of the Members Lounge.   

8.

Local Authority Appointments to Outside Bodies pdf icon PDF 127 KB

To receive a report of the City Solicitor which outlines the Member Management Committee’s role in relation to Elected Member appointments to Outside Bodies and asks the Committee to:

 

·  Agree a schedule detailing those organisations that the Council will continue to make an appointment to; and

·  Agree the nominations to those organisations which fall to this Committee to make an appointment to.

 

Additional documents:

Minutes:

The City Solicitor submitted a report which outlined the Committee’s role in relation to Elected Member appointments to Outside Bodies. The report asked the Committee to:

 

  • Agree a schedule detailing those organisations that the Council will continue to make an appointment to;

 

  • Agree the nominations to those organisations which fell to this Committee to make an appointment to; and

 

  • Agree the organisations which the Committee will continue to delegate to the relevant Community Committees.

 

 

Members also received an update/discussed:

 

  • Nominating one of the Council’s appointed representatives to Groundwork Leeds as the member who would cast any vote on behalf of the Council.
  • Those organisations that no longer required Council representation
  • Leeds in Bloom
  • Appointments made since the last meeting of the Committee
  • The current position in respect of the Leeds Grand Theatre Board

 

RESOLVED

 

(a)  That the Appointment to Outside Bodies Procedure Rules as detailed  within Appendix 1 of the submitted report be noted;

 

(b)  That the schedule detailed at Appendix 3 of the submitted report be agreed and confirmed the delegation of these appointments to the relevant Community Committees.

 

(c)  That the schedule detailed at Appendix 2 of the submitted report be approved.

 

(d)  That the changes to appointments made since the last meeting of the Committee as detailed within the submitted report be noted;

 

(e)  That Councillor Gabriel be appointed to the additional place available on the Leeds in Bloom Committee.

 

(f)  To note the possible need for a Council representative to be nominated to cast the Council’s vote at meetings of Groundwork.

 

(g)  To defer a decision on representation on the Leeds Grand Theatre Board until confirmation of the number of places are available.

 

(h)To note those organisations that no longer require a representative from Leeds City Council.