Agenda and minutes

To approve as a correct record the minutes of the meeting held on 2^nd February 2006.

RESOLVED- That the minutes of the meeting held on 2^nd February 2006 be approved as a correct record.

To consider the report of the Chief Democratic Services Officer providing Members with an update on training and development issues and setting out proposals for the provision of training to Members.

The Head of Scrutiny and Member Development submitted a report updating Members on training and development issues and proposing enhancements to the training and development received by members

RESOLVED-

(a)  That endorsement be given to the principle of compulsory annual training for Regulatory Panel Members

(b)  That the development of “role specific” training for Lead Members be endorsed

(c)  (i)   That the Member Development Working Group be reinstated

(ii)   That Councillors Latty, Bentley, Nash and A Blackburn  be appointed to the Member Development Working Group

(d)  That the Member Development Working Group be instructed to consider the design, format and delivery of the Regulatory and Lead Member training programmes and to bring any recommendations to a future meeting of the Member Management Committee for consideration

(e)  (i)   That the contents of the Learning and Development report be noted

(ii)   That the proposals for the frequency of reporting increasing to monthly (direct to Whips) in addition to the quarterly update to this Committee be approved

To consider the report of the Chief Democratic Services Officer in relation to Member appointments to Outside Bodies.

The Chief Democratic Services Officer submitted a report on Member Appointments to Outside Bodies.  The report outlined the Member Management Committee role in relation to Elected Member appointments to outside bodies.

RESOLVED-

(a)  That the Appointments to Outside Bodies Procedure Rules be noted

(b)  That approval be given to the schedule detailing organisations that the Council will continue to make appointments to

(c)  To note the dissolution of the Yorkshire and Humber Association of Local Authorities and the establishment of the Local Government Yorkshire and Humber

(d)  That the following appointments made by this Committee be approved:

(i)  Allotments Working Party - Councillor S Golton

(ii)  Dial Leeds - Councillor L Russell

(iii)  Leeds Children’s Holiday Camp Association - Councillor C Townsley

(iv)  Leeds Initiative – Integrated Transport Partnership – Councillor D Blackburn

(v)  Leeds Local Access Forum – Councillor L Russell

(vi)  Wades Charities – Councillor A Taylor

(vii)  WYPTA – Taxi Liaison Group – Councillor L Russell

(e)  That any further amendments to the schedule should be forwarded to officers for action

To consider the report of the Chief Democratic Services Officer and Chief ICT Officer updating on the organisation of ICT support to Members,  and seeking views on methods of Member consultation and on the development of draft guidelines with regard to the personal use of Council owned ICT systems.

The Chief Democratic Services Officer and the Head of ICT submitted a joint report updating members on changes to the organisation of ICT support to Members and on a number of ongoing service developments including:

·  Members’ Personal Use Policy

·  Netware Infrastructure Project

·  Personal Digital Assistants

·  Document Management System

·  Case Management Systems

·  Website Blocking

·  Members’ Websites

RESOLVED-

(a)  That  the contents of the report be noted

(b)  That officers liase with all Group Whips as a matter of urgency prior to bringing forward draft guidelines on Members’ personal ICT use for consideration at a future meeting of this Committee

(c)  That regular reports on the development of ICT support to Members be brought to the Member Management Committee.

(d)  That the standing ICT working group be discontinued and that the establishment of new working groups to look at individual ICT issues be considered should the need arise.

To consider the report of the Chief Democratic Services Officer updating on the Annual Member Survey and seeking views on the development of the Annual Member Survey so as to increase Member participation.

The Chief Democratic Services Officer submitted a report informing Members of the Annual Member Survey and seeking views as to how the response rate to the Annual Member Survey may be increased.

RESOLVED-

(a)  That the current format of the questionnaire should be amended to encourage greater participation

(b)  That this Committee would like to see surveys placed in the Council Chamber on Council day; a time when the greatest number of members would be in the building to allow maximum participation

(a)  Meeting Arrangements 2007/08

Members requested a report to a future meeting setting out arrangements that would allow Member Management to consider the dates for Committees, Boards and Panels for the Municipal Year.