Agenda and minutes

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded

None.

To identify items where resolutions may be moved to exclude the public

None.

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

None.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 13 of the Members Code of Conduct

None.

To approve as a correct record the minutes of the meetings held on 29^th June and 12^th September 2006.

RESOLVED- That the minutes of the meetings held on 29^th June and 12^th September 2006 be approved as a correct record.

To consider the joint report of the Chief Democratic Services Officer and the Head of ICT updating Members on the ICT Upgrade Programme and setting out proposed new guidelines for consideration.

The Chief Democratic Services Officer and the Head of ICT submitted a joint report setting out proposed new guidelines for the use of Members’ ICT equipment and software, following feedback received from Group Whips.

The new guidelines incorporated the following amendments as a result of feedback from Group Whips:

• That reference to “incidental” personal use be removed from the guidelines
• That when new software is made available for use by Members that any restrictions in the use of that software be announced in advance.

RESOLVED-

(a)  That the contents of the report be noted

(b)  That a Working Group of Members be established to provide a user input to the proposed ICT development programme.

To consider the report of the Chief Democratic Services Officer in relation to Member appointments to Outside Bodies.

The Chief Democratic Services Officer submitted a report on Member  Appointments to Outside Bodies.  The report provided an update on the current position in relation to member appointments and provided an update in relation to:

• Leeds Grand Theatre Board,
• National Parking and Adjudication Service Joint Committee
• Nuclear Free Zones English Forum
• Yorkshire Regional Flood Defence Committee
• IGEN
• Children Leeds Partnership
• Appointments made since June 2006 by the Director of Legal and Democratic Services

RESOLVED-

(a)  (i)  That the Member Management Committee be confirmed as the appointing body for the National Parking Adjudication Service Joint Committee and that the position on this body be reserved to the Executive Member with responsibility for parking services;

  (ii)  That Councillor Smith be appointed to this body.

(b)  That Councillor Pryke be appointed to the Nuclear Free Zones English Forum.

(c)  To note that the Council were able to appoint a deputy to the Yorkshire Regional Flood Defence Committee.

(d)  (i)  To note that the Council had reduced its participation in IGEN and that Member Management Committee were required to appoint one Director to the Board.

  (ii)  That Councillor Bentley continue to be the Council’s representative on this body.

(e)  (i)  That the Member Management Committee be confirmed as the appointing body for the Children Leeds Partnership.

  (ii)  To agree that the City Council’s representatives on this body be reserved to two administration members and one place reserved to the relevant spokesperson from the Labour Group.

  (iii)  That Councillor Gruen be appointed as the Labour Group representative.

  (iv)  That the administration representatives be notified to officers.

(f)  That Councillor Iqbal be appointed to the Association of Blind Asians.

(g)  That Councillor Anderson replace Councillor Andrew Carter on the Leeds Initiative Economy Partnership.

(h)  To note the following appointments confirmed by the Director of Legal and Democratic Services since the last meeting of this Committee.

  Councillor Fox  - Roseville Enterprises Ltd

  Councillor Shelbrooke  - School Organisation Committee

  Councillor Townsley  - Yorkshire Indoor Cricket School

  Councillor Fox  - WYPTA – Passenger Transport

  Consultative Committee

  Councillor Anderson  - Regional Planning Forum and

  Infrastructure Committee

To consider the report of the Chief Democratic Services Officer setting out proposals for the provision of training for regulatory Panel Members.

The Chief Democratic Services Officer submitted a report informing Members of the recommendations of the Member Development Working Group in relation to proposals for annual training for Regulatory Panel Members.

The report outlined proposals for the provision of training for Members dealing with planning and licensing matters, including the proposal that some of the training should be compulsory.

RESOLVED- That endorsement be given to the proposals outlined in the report.

To consider the report of the Chief Democratic Services Officer providing Members with an update on all training and conference attendance by Members.

The Chief Democratic Services Officer submitted a report updating Members on all training and conference attendance by Members over the last quarter.

RESOLVED- That the contents of the Learning and Development report be noted.

To consider the report of the Chief Democratic Services Officer informing Members of the current processes in agreeing the Annual Meeting Schedule, and setting out proposals for the schedule to be reported to Whips for approval in advance of the Annual Council meeting.

The Chief Democratic Services Officer submitted a report detailing current arrangements with respect to the setting of meeting dates for the municipal year.

RESOLVED- That the draft schedule of meeting arrangements be circulated to Whips in advance of their pre-meeting for Annual Council for their approval at that meeting.