Agenda and minutes

Scrutiny Board (Environment, Housing and Communities) - Thursday, 18th June, 2020 10.30 am

Venue: Remote Meeting

Contact: Becky Atherton (0113 37 88642)  Email:


No. Item

Chairs Comment

Councillor B Anderson, Chair of the Scrutiny Board (Environment, Housing and Communities) welcomed everyone to this remote meeting of the Panel and explained the procedure to be followed.


Additional documents:


Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 25* of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).


(* In accordance with Procedure Rule 25, notice of an appeal must be received in writing by the Head of Governance Services at least 24 hours before the meeting).

Additional documents:


There were no appeals.



Exempt Information - Possible Exclusion of the Press and Public

1.  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2.  To consider whether or not to accept the officers recommendation in respect of the above information.


3.  If so, to formally pass the following resolution:-


RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:


No exempt items have been identified.

Additional documents:


There were no exempt items.



Late Items


To identify items which have been admitted to the agenda by the Chair for consideration.


(The special circumstances shall be specified in the minutes.)

Additional documents:


There were no formal late items.



Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

Additional documents:


Under the provisions of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct, the following declaration of disclosable pecuniary interests was made:

With regard to Agenda Item 7, Public consultation on proposals for Temple Newsam (Minute No. 8) - Councillor D Collins, Company Secretary of Zig Zag Lighting, which had in the past and may in the future fulfil contracts for events held within the grounds of Temple Newsam.



Apologies for Absence and Notification of Substitutes

To receive any apologies for absence and notification of substitutes.

Additional documents:


Apologies were received from Councillor D Coupar.



Minutes - 5 March 2020 pdf icon PDF 230 KB

To approve as a correct record the minutes of the meeting held on 5 March 2020.

Additional documents:


RESOLVED – That the minutes of the previous meeting held 5 March 2020 be approved as an accurate record.


Matters arising


Minute 95 – Housing Repairs Update Report. A Member requested information that set out housing activity figures on a local level basis regarding responsive repairs, voids and rent collection and that these be provided to the Board at a later date.




Safer Leeds - Verbal Update

To receive a verbal update from the Chief Officer (Safer Leeds) regarding the impact of the city’s response to coronavirus, and the subsequent recovery plan, on the work of Safer Leeds.

Additional documents:


The Chief Officer (Safer Leeds) was in attendance, and provided an update to the Board on the impact of the city’s response to coronavirus and the recovery plan, on the work of Safer Leeds.


The following key points had been highlighted:


Street Support

·  220 rough sleepers had been accommodated in safe temporary accommodation across 8 sites and a contract has been secured until end of July 2020;

·  Exit strategies are being discussed;

·  Pre Covid-19 emergency accommodation including The Crypt has been closed throughout the Covid-19 period due to social distancing issues;

·  Of the 220 rough sleepers that have been accommodated, 40 of those would normally have no recourse to public funding (NRPF);

·  The current on-street activity is approximately 20 individuals with fewer rough sleepers on streets than previously;

·  A draft ‘move in/move on’ transition framework has been developed with partners and seeks to support and safeguard individuals.


In response to questions, a number of matters were raised and discussed, including:

·  The dispersal of rough sleepers and support provided to those people identified in prime locations. Members were informed that street support is in place city wide and across various wards and an increase in rough sleeping hot spot locations had been acknowledged and seeking to be responsive with Outreach Services and Local Housing Management Team;

·  Outreach support capacity hasn’t decreased nor increased. Additional support has been utilised from Safer Leeds, across the Council and West Yorkshire Police;

·  The level of interaction with the rough sleeper cohort regarding their future placement. Members were informed that work alongside the Ministry of Housing and Local Government is currently being developed to secure voices of clients. Questionnaires and exercises are being reviewed to engage 200+ people.


Domestic violence and abuse

·  An increase in reporting of incidents since March 2020 - 55-75 incidents every 24 hours being reported to the police;

·  Set up a partner group to ensure we can respond to victims of violence and domestic abuse;

·  712 cases have gone through the body of officers mitigating risks within 24 hours - over 700 safety plans have been implemented to ensure families and victims are safe;

·  Members were informed of a new legislation that would call for new governance across all Local Authorities to drive more coherent partnerships and engage a broader range of partners.


Anti-social behaviour


Responding to Member’s questions, the following was discussed:

·  Spikes in speeding during lockdown including off-road biking and lack of collaboration of 20mph zones. Members were informed that a Road Safety Partnership Group was being re-established and would include partners from West Yorkshire Police, Highways and Safer Leeds, and Members of the Board would be provided an update in due course of significant progress over the coming weeks;

·  The collaboration of closer working Neighbourhood Policing Teams and Ward Members. Whilst identifying the good work undertaken by Neighbourhood Policing, a concern was raised regarding an overlap in number of crimes committed in the city centre compared to individual wards. It was confirmed that an update  ...  view the full minutes text for item 7.


Public Consultation on Proposals for Temple Newsam pdf icon PDF 260 KB

To consider the outcome of the public consultation, launched by the Parks and Countryside service, on proposals for the area of land where Temple Newsam golf course is currently located. 


Additional documents:


Further to minute 58 of the meeting held 3 December 2019, the report of the Director of Communities and Environment outlined the findings of the public consultation on proposals for the land currently occupying the golf course at Temple Newsam Estate.


The following were in attendance for this item:

·  Councillor Rafique, Executive Member for Environment and Communities

·  Councillor Firth, Referrer

·  James Rogers, Director of Communities and Environment

·  Sean Flesher, Chief Officer Parks & Countryside

·  Emma Trickett, Senior Projects Manager


The Chief Officer Parks and Countryside, informed the Board that there had been a general consensus for the golf course to retain 18 holes and two 9 hole golf courses. It had also been reported that an online petition to stop the closure of the golf course, had acquired 2886 signatures.


Councillor Sharpe in her capacity as ward member for Temple Newsam, and on behalf of her ward colleagues had commended the outcome of the public consultation and expressed her view that the proposed facilities would encourage a wider range of age groups to the area.


The Chair invited Councillor Firth to speak, whom had originally presented the request for scrutiny. Councillor Firth informed the Board of concerns regarding the data contained within the report and requested these be re-visited to reflect the future investment of the golf course and the Council’s current financial strains.


In responding, the Chief Officer Parks and Countryside informed the Board that the draft proposals had been submitted including details referring to the golf course, and that these would be contained within the report ahead of the future Executive Board meeting.


Members of the Board expressed general concerns regarding the financial aspects of the proposals, specifically in terms of its future investment and affordability. It was requested that information contained within the business plan be made clear and available to Members. In responding, the Chief Officer Parks and Countryside explained a draft business case currently under review contained that information, and would be set out in an Executive Board report at a later date. Furthermore, it was highlighted that monies borrowed, wouldn’t add to any existing revenue pressures and it was intended that the café would drive a surplus revenue, as would hosting events to drive additional funding.


In summarising his position Councillor Firth reiterated the need for the financial concerns to be addressed, and to understand the sustainability of the golf course. The Chief Officer Parks and Countryside agreed that comprehensive details regarding finance would be included in a future Executive Board report, and that these would be made available to the public.


The Chair sought and received agreement from the Board that the following conclusions should be reflected in the recommendations to the Executive Board:

-  The Board welcomed the work and effort of officers to address the issues raised through the Referral to Scrutiny process. 

-  The Board welcomed the detail provided through the consultation, noting members were satisfied that the consultation had been conducted in a clear, thorough and effective manner.

-  Members  ...  view the full minutes text for item 8.


Work Schedule pdf icon PDF 155 KB

To consider the Scrutiny Board’s work schedule for June – August 2020, along with provisional dates for the remainder of the municipal year.   

Additional documents:


The report of the Head of Democratic Services submitted a report which invited Members to consider the Board’s schedule for the initial meetings of the 2020/21 municipal year. Copies of the Boards work schedule were appended to the report, as well as a note from the Working Group – Covid-19 response and recovery held 28 May 2020, and the minutes of the remote Executive Board meeting held 19 May 2020.


Members were advised that there had been a review of all public meetings and in doing so, the Board will receive the work programme for the remainder of the year at the meeting to be held 9 July 2020.


RESOLVED – To note the report, and intention of receiving the work programme at the upcoming SB meeting on 9 July 2020.




Date and Time of Next Meeting

The next meeting of the Board will take place at 10.30am on Thursday 9 July 2020. There will be a pre-meeting for all Board members at 10am.

Additional documents:


RESOLVED – To note the date and time of the next meeting as 9 July 2020 at 10.30 a.m.


The meeting ended at 12:10 p.m.