Agenda, decisions and minutes

The Chair welcomed everyone to the North West (Outer) Area Committee held at Aireborough Leisure Centre (Community Room), The Green, Guiseley,

Leeds 20.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

The following personal interests were declared:

·  Councillor B Anderson in his capacity as a Director of West North West Homes (Agenda Item 9 – Minute 27 refers).

·  Councillor G Latty in his capacity as an Area Panel Member of West North West Homes (Agenda Item 9 – Minute 27refers).

·  Councillor C Fox in his capacity as an Area Panel Member of West North West Homes (Agenda Item 9 – Minute 27 refers).

An apology for absence was received on behalf of Councillor A Barker.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

In accordance with paragraph 6.24 and 6.25 of the Area Committee Procedure Rules, the chair allowed members of the public to make representations or ask questions on matters within the terms of reference

of the Area Committee:

Mrs J Dean addressed the meeting with concerns regarding Conservation Areas in Yeadon and the extensive refurbishment work being undertaken on two old cottages situated within the conservation area.  It would seem that

although there had been objections to this work being undertaken, the work

was still being carried out.

Members discussed the matter at length.

Councillor Downes informed Mrs Dean it would be helpful if she could in future, highlight any further concerns or queries to Ward Members who were only too willing to take the matter up with planning officers.

The Chair thanked Mrs Dean for her attendance and her keen interest in the conservation areas of Yeadon. 

To receive and approve the minutes of the previous meeting held on 22^nd June 2009.

(a)  Traffic Concerns on Brownberrie Lane/Bayton Lane/West End Lane/Layton Road (Minute 7(b) refers)

  The Chair reported that the highway safety improvements had now   been completed and for those who use these road it had been a great   success. 

(b)  Car Parking Problems – North West (Outer) Area Committee (Minute   7(c) refers) 

  Councillor Kirkland had asked Parking Services to delineate where all   the parking spaces existed in Otley, but had not yet received a   response.  The Chair asked let Jane Pattison, Area Management   Officer to chase this matter up. 

RESOLVED -  That the minutes of the previous meeting held on 22^nd June 2009 be approved as a correct record.

To consider a report and presentation of the Head of Waste Management providing an update to the Committee on the programme of communications activity supporting the Residual Waste Treatment PFI project.

Members received a report and presentation by the Head of Waste   Management providing an update on the programme of communications activity supporting the Residual Waste Treatment of PFI project and the opportunity to view the PowerPoint presentation and supporting materials to be distributed to the public.

The Chair welcomed to the meeting Susan Upton, Head of Waste Management, to present the report and accompanying Powerpoint presentation entitled ‘What is Leeds doing with its Waste’.

The Head of Waste Management advised that this was the final version of the presentation which would be shown to the public.  The programme of communications activity also included supporting leaflets and these would be circulated to Members when more were available.

Members raised a question regarding the cost of funding the project and were advised by the Head of Waste Management that the £68.6m PFI credit only funded part of the cost of this facility.

The Chair thanked the officer for her presentation.

RESOLVED -  That the contents of the report, supplementary information and presentation be noted.

Note: Councillor J L Carter joined the meeting at 2.10 p.m. during discussions on the above item.

To consider a report of the Director of Environment and Neighbourhoods highlighting the annual services provided by Leeds City Council Community Safety CCTV to demonstrate the effectiveness of the service in reducing the fear of crime and facilitating the apprehension and detection of offenders in areas covered by both mobile and fixed CCTV cameras.

RESOLVED-

(a)  That the content of the report, its appendices and the comments   now made be received and noted.

(b)  That Members of the Area Committee be requested to inform the Area Community Safety Co-ordinator, on a regular basis, of the deployment of mobile CCTV to areas of concern within Outer North West.

(c)  That further update reports on CCTV in the North West Outer area be submitted on a six monthly basis.

The Director of Environment and Neighbourhoods submitted an annual report highlighting the services provided by Leeds City Council Community Safety CCTV to demonstrate the effectiveness of the service in reducing the fear of crime and facilitating the apprehension and detection of offenders in areas covered by both mobile and fixed CCTV cameras.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

·  Financial breakdown of CCTV cameras for Outer North West Area Committee (Appendix 1 refers)

·  Legal implications regarding public space surveillance CCTV (Appendix 2 refers)

Derek Whitehouse, CCTV Co-ordinator presented the report and, together with Inspector Richard Coldwell, responded to Members’ queries and comments.  It was recognised that future reports need to be in a format which related to each Ward in the Area Committee’s area and, if possible, to include up-to-date statistics regarding arrests being made due to the intervention of CCTV cameras and Mobile CCTV cameras.  Members were given a verbal update regarding the amount and different kinds of arrests made in each ward. 

Inspector Coldwell reminded the Area Committee that there are two Mobile CCTV cameras which could be used, on a rota basis, in hot spot areas renowned for anti social behaviour etc.  Members were advised to contact Inspector Coldwell or Zahid Butt, Community Safety Co-ordinator to book a place on the rota. 

Detailed discussions ensued on the contents of the report and its appendices.

In brief, the main issues raised were as follows:-

·  the need to ensure that the placement of CCTV/Mobile cameras should only be used in areas of concern.

·  clarification on the type of cameras used in a conservation area such as

Yeadon.

·  the need to revise the next report and not include 8.1 to 8.3 regarding equality issues in its present format.

·  the need for Members to be more creative when requesting the placement of CCTV cameras, especially those cameras with Automatic Number Plate Recognition (ANPR).

The Chair thanked Derek Whitehouse and Inspector Coldwell for their attendance. 

RESOLVED-

(a)  That the content of the report, its appendices and the comments   now made be received and noted.

(b)  That Members be requested to inform the Area Community Safety Co-ordinator, on a regular basis, of the deployment of mobile CCTV to areas of concern within Outer North West.

(c)  That further update reports on CCTV in the North West Outer area be submitted on a six monthly basis.

To consider a report of the Director of Adult Social Services on consultation on Day Services for Older People.

The Director of Adult Social Services submitted a report on proposals for consultation on day services for older people.

Appended to the report was a copy of the Executive Board report entitled ‘From Day Centres to Day Services: Responding to the Needs and Preferences of Older People’ considered at the Executive Board meeting held on 22^nd July 2009 for the information/comment of the meeting.

Dennis Holmes, Deputy Director - Strategic Commissioning and Linda Bowen, Adult Social Care presented the report  and responded to Members’ queries and comments.

The purpose of the report was to:-

·  explain about the proposals and decision making process for day services;

·  listen to the views of the Area Committee;

·  record the Committee’s concerns as part of the consultation process;

·  offer the meeting more time, if needed, to further discuss their circumstances.

The Chair introduced Barbara McClaren and Trevor Newgate from the Horsforth Live at Home Scheme.

Detailed discussions ensued on the content of the report and supporting documents.

In brief, the main areas of concern were as follows:-

·  clarification of why people no longer go to a day care centre near where they live as some elderly people were now travelling long distances to day care centres, for example, to Otley or Whinmoor although they may live at the opposite side of the city. 

(In response, officers informed the meeting that this may be due to

meeting up with friends.  When considering each assessment, care services must remain the predominant feature to improve their quality of life).

·  concern that there had been a decrease in the number of referrals of older people to day care centres and this could be due to the fact that it was suggested that for the past year social workers and Neighbourhood Network Schemes had been instructed not to make referrals to day care centres.  Therefore, there was  a need to look at the information made available to social workers and Neighbourhood Network Schemes if this proved not to be the case.

  (In response, the Deputy Director  informed the meeting that there   does seem to be some confusion as referrals to day care services   were welcomed.  He informed the Area Committee that he intended to   write to the Neighbourhood Networks to rectify this misconception as the   department would welcome such referrals).

·  clarification of what would be the core services, should it be decided to close down the day centres listed and, more importantly, why

it would be a better service.

(In response, the Deputy Director informed the meeting that no firm decision had been made yet.  It had been recognised that in the future the department were going to have to provide much more support for carers and for people with dementia.  There was a need for specialist facilities for those with specialist care needs.  The Department had to offer people a choice in response to their social care need and this can be made by a direct payment so that people can  ...  view the full minutes text for item 28.

To consider a report of the Director of Environment and Neighbourhoods providing Members with a current position statement on the well-being budget, details of proposed projects and small grant applications received to date.

RESOLVED –

(a)  That the contents of the report and appendices be noted.

(b)  That this Committee notes the current position of the Well-being budget as detailed in Sections 2.0 and 3.0 of the report.

(c)  That the following projects outlined in Section 4.0 of the report be dealt with as follows:-

(d)  That the small grants detailed in Section 5.1 of the report be noted.

(e)  That the project monitoring information detailed in Section 6.0 of the report be noted.

Pursuant to Minute 16, 22^nd June 2009, the Director of Environment and Neighbourhoods submitted a report providing Members with a current position statement on the well-being budget, details of proposed projects and small grant applications received to date.

Jane Pattison, Area Management Officer presented the report and responded to Members’ queries and comments.

Detailed discussions ensued on the content of the report an appendices.

RESOLVED –

(a)  That the contents of the report and appendices be noted.

(b)  That this Committee notes the current position of the Well-being budget as detailed in Sections 2.0 and 3.0 of the report.

(c)  That the following projects outlined in Section 4.0 of the report be dealt with as follows:-

(d)  That the small grants detailed in Section 5.1 of the report be noted.

(e)  That the small grant application in Section 5.2 relating to Horsforth and ESNW Clusters (Extended Services) be agreed and Members are furnished with information on where the demand is coming from. 

(f)  That the project monitoring information detailed in Section 6.0 of the report be noted.

To consider a report of the Director of Environment and Neighbourhoods informing members of progress on a number of projects in Outer North West Leeds as determined by the Area Delivery Plan 2009-11.

RESOLVED –

(a)  That the contents of the report be noted.

(b)  That a new task group be set up to consider the community   engagement proposals.

(c)  That Members be supplied with the dates for future Business   and Transport Sub meetings.

The Director of Environment and Neighbourhoods submitted a report informing Members of progress on a number of projects in Outer North West Leeds, as determined by the Area Delivery Plan 2009-11, which was, in turn, governed by the Area Committee functions and roles, as agreed by Executive Board in July 2008.

Steve Crocker, West North West Area Manager presented the report and responded to Members’ queries and comments.

In summary, specific reference was made to the following issues:-

·  to note that the Netherfield Car Park had now been completed.

·  to note the community engagement proposals and it was suggested that an Area Committee Sub Group be set up to oversee this work.

·  to note that Councillor Brett was driving forward a plan to designate 2010

the Leeds Year of  Volunteering.

RESOLVED –

(a)  That the contents of the report be noted.

(b)  That a new task group be set up to consider the community   engagement proposals.

(c)  That Members be supplied with the dates for future Business   and   Transport Sub meetings.

To consider a report of the Director of Environment and Neighbourhoods providing Members with an update and summary on progress made at the Area Committee sub groups and ward forums that have taken place since the last Area Committee meeting.

RESOLVED- That the contents of the report be noted.

The Director of Environment and Neighbourhoods submitted a report providing Members with an update and summary on progress made at the Area Committee sub-groups and Ward Forums that have taken place since the last Area Committee Meeting.

Jane Pattison, West North West Area Management, presented the report and responded to Members’ queries and comments.

RESOLVED- That the contents of the report be noted.

Monday 9^th November 2009 at 2.00pm (venue to be confirmed)

MAP OF TODAY’S MEETING

Aireborough Leisure Centre, The Green, Guiseley, Leeds LS20 9BT

Monday, 9^th November 2009 at 2.00 p.m. in the Civic Hall, Leeds LS1 1UR.