Agenda, decisions and minutes

The Chair welcomed everyone to the March meeting of the North West (Outer) Area Committee held at The Stables, Back Church Lane, Adel, Leeds 16.

To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

a)  The following personal declarations were declared at the meeting:-

·  Councillor J L Carter in his capacity as Vice Chair of the West Yorkshire Police Authority; Chair of the Board/Member of the Executive of Safer Leeds – Community Safety Partnership and also personally knowing someone on the Adel War Memorial Association (Agenda Item 9) (Minute 82 refers)

·  Councillor C Fox in his capacity as personally knowing someone on the Adel War Memorial Association and also as Member on the West North West Homes Leeds Area Panel (Agenda Item 9) (Minute 82 refers)

·  Councillor G Latty in his capacity as a Member on the West North West Homes Leeds Area Panel (Agenda item 9) (Minute 82 refers)

·  Councillor P Wadswoth in his capacity as a Board Director of West North West ALMO (Agenda item 9) (Minute 82 refers)

·  Councillor C Townsley in his capacity as a Member on the West Yorkshire Fire and Rescue Authority (Agenda Item 13) (Minute 86 refers)

b)  The following personal and prejudicial interests were declared at the

  meeting:-

·  Councillor B Anderson in his capacity as a Member on the Adel War Memorial Association and also as a Member of the Cookridge Covenant Garden Society (Agenda Item 9) (Minute 82 refers)

·  Councillor B Cleasby in view of his wife being a Member on the Billing View Community Management Committee (Agenda Item 9) (Minute 82 refers)

To receive any apologies for absence.

Apologies for absence were received on behalf of Councillors A Barker, G Kirkland and P Latty.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

On this occasion, there were no members of the public present.

To confirm as a correct record the minutes of the meeting held on 7^th February 2011.

RESOLVED - That the minutes of the previous meeting held on 7^th February 2011 be confirmed as a correct record.

To introduce Tom Riordan, Chief Executive, Leeds City Council.

The Chair welcomed to the meeting the Council’s Chief Executive, Tom Riordan, who was attending all ten Area Committees as part of his familiarisation induction.

The Chief Executive responded to Members’ queries.  In brief summary these were:-

·  the concerns around the growing increase of planning applications within the North West Outer area, in particular the Horsforth ward and the need for a plan to be introduced to control the infrastructure (The Chief Executive acknowledged this point and confirmed that there was a need to review the Core Strategy)

·  the need for a more robust working relationship between Councillors and officers, with particular emphasis on those officers who have little or no contact with Councillors

·  the concerns that locality working was failing to deliver, especially around service enhancements and in pockets of deprivation in North West Outer

·  the need for Councillors to have an input within the locality working process i.e. cleansing issues for example and not to be informed of decisions after the event

·  the need for departments to work more closely together, especially during budget pressuresthe need to acknowledge that on costs did have an impact on the system and thereby putting constraints on the Council

(The Chief Executive acknowledged the importance of locality working and informed the meeting that the recharging scheme would be revisited to address the base line issues)

In concluding, the Chair thanked the Chief Executive for his attendance and contribution to the meeting.

(Councillor J L Carter joined the meeting at 2.20pm during discussions of the above item)

To consider a report of the Director of Environment and Neighbourhoods providing the Area Committee with a current position statement on the well-being budget, details of proposed projects and small grant applications.

RESOLVED-

a)  That the contents of the report be noted.

b)  That this Committee notes the current position of the Well-being budget as detailed in Sections 2.0 and 3.0 of the report.

c)  That the following projects outlined in Section 4.0 of the report be dealt with as follows:-

d) That the small grants outlined in Section 5.0 of the report be noted.

e) That in relation to un-committed capital, the Area Leader be requested to

    look with Ward Members at any un-allocated capital with a

   report back on progress at the next meeting.

Referring to Minute 68 of the meeting held on 7^th February 2011, the Director of Environment and Neighbourhoods submitted a report providing Members with a current position statement on the well-being budget, details of proposed projects and small grant applications received to date.

Jane Pattison, West North West Area Management presented the report and responded to Members’ queries and comments.

RESOLVED-

a)  That the contents of the report be noted.

b)  That this Committee notes the current position of the Well-being budget as detailed in Sections 2.0 and 3.0 of the report.

c)  That the following projects outlined in Section 4.0 of the report be dealt with as follows:-

d) That the small grants outlined in Section 5.0 of the report be noted.

e) That in relation to un-committed capital, the Area Leader be requested to

  look with Ward Members at any un-allocated capital with a

   report back on progress at the next meeting.

(Councillor B Anderson having previously declared a personal and prejudicial interest in the replacing trees in the Cookridge Garden Estate and the replacement of Main Hall Floor projects, left the room and took no part in the voting or discussion thereon)

(Councillor B Cleasby having previously declared a personal and prejudicial interest in the Billing View Community Garden project, left the room and took no part in the voting or discussion thereon. Councillor G Latty, in his capacity as Deputy Chair, took the Chair during the Chair’s absence)

To consider a report of the Director of Environment and Neighbourhoods informing Members of progress on a number of projects in Outer North West Leeds as determined by the Area Delivery Plan 2010/11.

RESOLVED - That the contents of the report be noted.

The Director of Environment and Neighbourhoods submitted a report informing Members of progress on a number of projects in Outer North West Leeds as determined by the Area Delivery Plan 2010/11.

Jane Maxwell, Area Leader and Jane Pattison, West North West Area Management presented the report and responded to Member’s queries and comments.

At the request of the Chair, Councillor B Anderson in his capacity as Chair of the Environment and Streetscene Sub Group reported on the Environment and Streetscene Sub Group meeting immediately prior to the Area Committee. In summary the issues raised were:-

·  concern regarding the lack of detail in relation to the budget

·  the problems associated with graffiti and ginnel work and the ALMOs involvement

·  the need to discuss the Service Level Agreement in detail at the workshop on 30^th March 2011 and to address the consequences of not signing the document

·  the need to set up Hot spot teams

In concluding the discussions, the Chair requested that a copy of the notes of the Environment and Streetscene Sub Group meeting be circulated to Members as soon as they were available.

RESOLVED - That the contents of the report be noted.

To consider a report of the Director of Environment and Neighbourhoods providing a summary of ward forums and sub groups that have taken place since the last Area Committee.

RESOLVED – That the contents of the report be noted.

The Director of Environment and Neighbourhoods submitted a report providing Members with an update and summary on progress made at the Area Committee sub-groups and Ward Forums that have taken place since the last Area Committee meeting.

Jane Pattison, West North West Area Management presented the report and responded to Members’ queries and comments.

Arising from discussions in relation to the Community Centre Sub Group, a specific request was made for details on how much had been lost by bookings not been made at Yeadon Town Hall.

Jane Pattison, West North West Area Management responded and agreed to look into this request with a report back at the next meeting.

RESOLVED - That the contents of the report be noted.

To consider a report of the Director of Environment and Neighbourhoods with regards to the Council’s proposals to introduce further Dog Control Orders in the City

The Director of Environment and Neighbourhoods submitted a report with regards to the Council’s proposals to introduce further Dog Control Orders in the City.

Stacey Campbell,  Service Manager, Health and Environmental Action Service presented the report and responded to Member’s queries and comments.

Members were invited to offer any comments with regards to:-

• Potential consultees who were not listed within the report
• Landowners or managers who may be interested in Dog Control Orders on their land, particularly in the local area covered by this Committee
• Advise on any areas of land which they feel would benefit from Exclusion Orders
• Offer any observations which need to be incorporated into the public consultation
• Nominate their Area Champion to receive the formal consultation outcome on behalf of their Committee

In summary, specific reference was made to the following issues:-

·  clarification of the procedure around Phase 2

·  the need for Friends of Hall Park to be consulted, together with Parish Councils

·  the need to include football pitches within Phase 2

(The Service Manager responded and agreed to this request)

·  clarification of the involvement of traffic wardens, PCSOs and Park Rangers within the process

·  the need for joint working between agencies and to be clear about enforcement responsibilities

·  the need to address the possibility of PCSOs reporting dog fouling incidents directly to the Dog Warden Team for appropriate action

·  clarification of the dog exclusion procedures

·  clarification of the number of dogs people can walk and the need for the Committee to see a list of areas which have been designated as ‘Dog Lead Free’ including children play areas

(The Service Manger responded and agreed to e mail relevant details to West North West Area Management for circulation to Members of the Committee)

RESOLVED-

a)  That the contents of the report be noted.

b)  That this Committee notes the proposals for further Dog Control Orders in accordance with the report now submitted.

c)  That Councillor B Anderson be nominated as Area Champion to receive the formal consultation outcome on behalf of the Area Committee.

To consider a report of the West North West Area Manager to bring to the attention of the Area Committee as to what West Yorkshire Fire and Rescue Service (WYFRS) can do to assist our partners in helping to reduce the risk in our communities. The report also highlighted ways that the Area Committee and its partners can help WYFRS achieve its ambition to make West Yorkshire safer.

The West North West Area Manager submitted a report which brought to the attention of the Area Committee as to what West Yorkshire Fire and Rescue Service (WYFRS) can do to assist partners in helping to reduce the risk in our communities. The report also highlighted ways that the Area Committee and its partners can help WYFRS achieve its ambition to make West Yorkshire safer.

Nigel Atkins, Station Commander, (Rawdon Cookridge and Otley), West Yorkshire Fire and Rescue Service was in attendance and responded to Member’s queries and comments.

In summary, specific reference was made to the following issues:-

·  clarification of the powers and procedure in relation to stacked cardboard boxes outside shop premises

·  the need to revisit the scheme of providing free smoke detectors (and carbon monoxide detectors) to elderly people

·  clarification of the types of smoke detectors available on the market which can be decentralised when cooking food

·  clarification of the powers and procedures in relation to restricting fire exists in nightclub premises

·  clarification of the working relationship between ALMOs and the West Yorkshire Fire and Rescue Service and the protocol around replacing smoke detector stock in areas of need

·  clarification of whether or not ‘hot target funding’ was still available

(The Station Commander responded and agreed to look into this issue and e mail relevant details to West North West Area Management)

RESOLVED –

a)  That the contents of the report be noted.

b)  That Station Commander be thanked for his attendance and contribution to the meeting.

To consider a report of the Chief Democratic Services Officer on the dates, times and venues of the North West (Outer) Area Committee for 2011/12.

MAP OF TODAY’S VENUE

The Stables, Back Church Lane, Adel, Leeds LS16 8DW

The Chief Democratic Services Officer submitted a report on the dates, times and venues of the North West (Outer) Area Committee for 2011/12.

RESOLVED – That the following dates and times be approved for meetings of the North West (Outer) Inner Area Committee for the 2011/12 municipal year, venues to be arranged by the Area Leader in consultation with Members:-

20th June 2011

26^th September 2011

7^th November 2011

12^th Dcember2011

6^th February 2012

26^th March 2012.

Meetings to commence at 2.00pm

(The meeting concluded at 4.00pm)