Venue: St Margaret's Parish Centre, Church Lane/Hall Park Avenue, Horsforth, Leeds, LS18 5LA
Contact: Gerard Watson (0113) 39 52194 Email: gerard.watson@leeds.gov.uk
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Chair's Opening Remarks Minutes: The Chair welcomed all in attendance to the meeting of the North West (Outer) Area Committee.
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Late Items To identify items which have been admitted to the agenda by the Chair for consideration.
(The special circumstances shall be specified in the minutes.) Minutes: There were no late items as such, however, it was noted that supplementary information had been circulated to Committee Members following the despatch of the agenda as follows:- (a) A further expression of interest for Wellbeing funding from the Youth Service, to be considered as part of the report entitled, ‘Wellbeing Fund Budget Report’ (Minute No. 43 refers).
(b) Appendix 2 to the report entitled, ‘Outer North West Area Committee Business Plan’ (Minute No. 44 refers).
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Declaration of Interests To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct. Minutes: There were no declarations of interest made during the meeting.
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Apologies for Absence To receive any apologies for absence. Minutes: Apologies for absence from the meeting had been received on behalf of Councillor J L Carter and Councillor Collins.
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Open Forum In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair. Minutes: In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.
On this occasion, there were no members of the public present.
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Minutes of the Previous Meeting PDF 88 KB To confirm as a correct record the minutes of the meeting held on 26th September 2011. Minutes: RESOLVED – That the minutes of the previous meeting held on the 26th September 2011 be approved as a correct record.
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Matters Arising from the Minutes Minutes: Minute No. 24 – Consultation on Expression of Primary School Provision for September 2013 With regard to the potentially significant financial implications arising from the extension of PFI school buildings, the Committee noted that this matter had been highlighted at a recent public consultation meeting considering the expansion of Primary School provision. Members also made reference to the impact upon traffic management arising from such building extensions.
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Annual Report - for Parks and Countryside Service in North West (Outer) Area Committee PDF 176 KB To consider the report of the Head of Parks and Countryside providing an overview of the Parks and Countryside Service, and setting out some of the challenges faced along with key performance management initiatives. The report also seeks to provide a positive way forward for delivering the extended role of the Area Committee, and sets out progress made at an area level in attaining Leeds Quality Park (LQP) standard and investment needs to attain LQP standards and to retain them.
(Council Function) Minutes: The Head of Parks and Countryside submitted a report providing a profile of the key assets within the Outer North West area, whilst detailing information on park usage and observations from a customer perspective. In addition, the report highlighted the progress currently being made towards Leeds Quality Park (LQP) status for community parks in the area and provided details regarding the capital improvements made to the facilities during the past 12 months. In addition, the report also detailed a breakdown of events and volunteering in the area and informed of the actions being taken in line with the Committee’s 2008-2011 Area Delivery Plan.
In presenting the report, Phil Staniforth, Senior Area Manager, Parks and Countryside, led the Committee through the key points of the report.
A discussion relating to the details contained within the report then ensued. The main points raised were as follows:-
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Annual Community Safety Report PDF 106 KB To consider the report of the Director of Environment and Neighbourhoods presenting the annual community safety report, providing Members with details of the community safety activity undertaken during the last 12 months. The report also provides details of crime data, making comparisons with the previous year.
(Council Function) Minutes: The Director of Environment and Neighbourhoods submitted a report providing details of the community safety activity undertaken within the area over the past twelve months. In addition, the report presented data relating to crime levels and provided comparisons with the previous year.
Following an introduction to the report from Inspector Coldwell of West Yorkshire Police, a question and answer session ensued. The key points raised during the debate were as follows:-
In conclusion, Inspector Coldwell provided an update on the changes to senior management within West Yorkshire Police which had recently occurred and invited Members to approach him, should they wish to receive further details on matters such as crime figures or service users’ satisfaction ratings.
RESOLVED – That the contents of the submitted report, and the comments made during the discussion, be noted.
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Well-Being Fund Budget Report PDF 74 KB To consider the report of the Assistant Chief Executive (Customer Access and Performance) providing Members with an update on the current amount of revenue and capital funding committed and available via the Area Committee well-being budgets for wards in the Outer North West. The report also seeks approval for new projects and provides details of small grant applications received since the last Area Committee meeting.
(Executive Function) Additional documents: Decision: RESOLVED – (a) That the current position of the Wellbeing budget, as set out at sections 2 and 3 of the submitted report, be noted.
(b) That the following be agreed in respect of those expressions of interest received for Wellbeing funding, as detailed within section 4 of the submitted report:-
(c) That the small grant and skip approvals, as detailed within section 5 of the submitted report be noted, and that the remainder of Otley and Yeadon’s balance for the provision of skips be transferred to the Ward’s Small Grants budget.
Minutes: The Assistant Chief Executive (Customer Access and Performance) submitted a report outlining the current position statement for the Area Committee’s Wellbeing budget, detailing for determination those expressions of interest received for Wellbeing funding and presenting for information those small grant applications which had been received to date.
The Committee discussed the proposed costings detailed within the report for the erection of the Micklefield House Information Board.
Members requested that the remainder of Otley and Yeadon’s balance for the provision of skips was transferred to the Ward’s Small Grants budget.
The Committee highlighted the Small Grants funding which had been recently allocated towards the construction of a memorial dedicated to Mr. Phil Lecutier. The Committee paid tribute to Mr Lecutier, who had been a teacher at Cookridge Holy Trinity Church of England Primary School for almost 25 years and who was tragically killed in a road traffic accident whilst cycling at Carlton Crossroads, Bramhope in November 2010. The Committee noted that the memorial was in the form of the planting of a mature tree.
A further expression of interest for Wellbeing funding from the Youth Service had been circulated to Members prior to the meeting for their consideration and determination. In considering this matter, the following points were raised:-
In conclusion, the Committee agreed that this matter should be deferred to the next scheduled meeting in order to enable ... view the full minutes text for item 43. |
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Outer North West Area Committee Business Plan PDF 66 KB To consider the report of the West North West Area Leader presenting an update on the work to date to develop an Area Committee Business Plan.
Please note that Appendix 2 to this report is not included in the agenda pack, and will be circulated as soon as it is available.
(Executive Function) Additional documents: Decision: RESOLVED – (a) That the contents of the submitted report be noted.
(b) That the contents of the Business Plan, as detailed at Appendix 1 to the submitted report, be noted.
(c) That the draft Action Plan which accompanies the Business Plan, as detailed at Appendix 2 to the submitted report, be noted.
(d) That all Committee Members be invited to a Workshop at the end of November 2011 in order to consider the Business Plan in further detail.
(e) That agreement be given to the Area Management Team continuing to develop the Business Plan.
(f) That updates be received at future meetings of the Committee and that the Area Committee adopt a three year plan at the March 2012 meeting, which will be subject to an annual refresh.
Minutes: The West North West Area Leader submitted a report presenting an update on the work which had been undertaken to develop the Area Committee’s Business Plan.
Appendix 2 to the submitted report, which detailed the draft Business Plan’s Priorities for Action, had been tabled at the meeting for Members’ consideration.
In presenting the report, Jane Pattison, West North West Area Management, suggested that a workshop event for all Committee Members was scheduled for the end of November 2011, in order to consider the Business Plan in greater detail. In response, Members requested that a date and arrangements for the workshop were confirmed at the earliest opportunity.
RESOLVED – (a) That the contents of the submitted report be noted.
(b) That the contents of the Business Plan, as detailed at Appendix 1 to the submitted report, be noted.
(c) That the draft Action Plan which accompanies the Business Plan, as detailed at Appendix 2 to the submitted report, be noted.
(d) That all Committee Members be invited to a Workshop at the end of November 2011 in order to consider the Business Plan in further detail.
(e) That agreement be given to the Area Management Team continuing to develop the Business Plan.
(f) That updates be received at future meetings of the Committee and that the Area Committee adopt a three year plan at the March 2012 meeting, which will be subject to an annual refresh.
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To consider the report of the Assistant Chief Executive (Customer Access and Performance) providing Members with information on a range of Area Committee business, including key messages from forums and sub-groups, and project and service activity.
(Executive Function) Additional documents:
Decision: RESOLVED – That the contents of the submitted report be noted.
Minutes: The Assistant Chief Executive (Customer Access and Performance) submitted a report which brought together a range of information regarding Area Committee business. As such, the report provided details of the key messages from Area Committee Sub Groups and Forums, whilst also presenting an update in respect of projects and service provision.
The Committee received an update on the staffing restructure within Area Management which had recently occurred.
RESOLVED – That the contents of the submitted report be noted.
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Date and Time of Next Meeting Monday 12th December 2011 at 2.00pm.
(Venue to be confirmed) Minutes: Monday, 12th December 2011 at 2.00 p.m. (Venue – Civic Hall, Leeds, LS1 1UR)
(The meeting concluded at 3.27 p.m.)
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