Agenda and minutes

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Chief Democratic Services Officer at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items added to the agenda.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

Councillor Cleasby declared a significant other interest in Agenda item10 ‘Well - Being fund Budget Report’ as a Member of the Horsforth Live at Home Scheme (minute 25 refers).

To receive any apologies for absence.

Apologies for absence were received from Councillor Downes.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

On this occasion, there were no members of the public present.

To confirm as a correct record the minutes of the meeting held on 18^th June 2012

The minutes of the North West Outer Area Committee meeting held on 18^th June 2012 were approved as a correct record.

Minute No.13. Area Committee Sub Groups

The Area Committee were informed that a representative of Leeds Bradford Airport would be in attendance at the meeting to be held on 5^th November 2012 and that a tour of Leeds Bradford would be arranged for Members prior to the meeting.

To receive a report of the Director of Children’s Services briefing the Area Committee on the proposals being brought forward in response to rising demand for reception places city wide.

The Senior Planning and Bids Manager, Elizabeth Lowes, presented a report of the Director of Children’s Services.  The report briefed the Area Committee on the proposals being brought forward in response to rising demand for reception places city wide, in particular those impacting on the outer north west area. The report also provided a general update on place pressure issues in the outer north west.

The Director of Children’s Services, Nigel Richardson was also in attendance.

Members raised their concerns about the school’s chosen for expansion and highlighted the developments which are proposed for the outer north west area of Leeds which will require primary school provision. Members requested that they be provided with planned expansions as early as possible.

Members also considered the problem of getting children into the school’s closest to them.

A request was made to officers present for information on the reception class numbers  for 2013/14 for the schools in Horsforth and Otley.

RESOLVED –

(a)  that the report be noted;

(b)  that Members of the Area Committee respond to officers on an individual basis with their response to the consultation; and

(c)  that officers present provide information requested by Members during the discussion of this item.

To receive a report of the New Generation Transport Team (Leeds City Council - City Development and Metro providing an update on NGT including the rationale for the scheme.

It was agreed by the Chair that agenda item 12 be heard at this point during the meeting due to officer availability.

The NGT Project Manager presented a report of the New Generation Transport Team which provided an update on NGT scheme including the rationale for the scheme.

Vanessa Allen, NGT Planning and Urban Design Manager and Dave Haskins NGT Project Director (West Yorkshire Metro) were also in attendance to help answer Member questions.

Members asked questions about the consultation process and how they would be continued to be briefed on the scheme. Concerns were also raised about the integration of bus services and ensuring that services to outer north west Leeds are not damaged by the introduction of NGT and its proposed route.

Members also questioned officers present about the expansion of NGT to other areas of the City and how parking would be managed for people wishing to leave their cars on the outskirts of the city and travel to the centre using NGT.

Members requested that ward members be briefed further through the North West Area Committee Transport Sub Group.

 RESOLVED –

(a)  that the report and on going consultation be noted; and

(b)  that a further briefing be provided to the North West Area Committee Transport Sub Group.

To receive a report of the Assistant Chief Executive (Customer Access & Performance) providing the Area Committee with an update on the current amount of revenue and capital funding committed and available via the Area Committee well-being budgets for wards in the Outer North West.

The Assistant Chief Executive (Customer Access and Performance) submitted a report outlining the current position statement of the Area Committee’s Wellbeing budget, detailing for determination those expressions of interest received for Wellbeing funding and presenting for information those small grant applications which had been received to date.

During this item the CCTV maintenance cost was considered with Members questioning whether the maintenance of the CCTV cables was spread evenly between all the wards of Leeds.

During discussion of well being funding Members considered that further information was required on what other funding Horsforth Live at Home Scheme received.

RESOLVED –

(a)  that the current position of the Well Being Budget, as set out in Section 2 and Section 3 of the submitted report be noted;

(b)  that the following be agreed in respect of those expressions of interest received for Wellbeing funding, as detailed within Section 4 of the submitted report; and

Name of Project: Yeadon Festive Lights
Ward Affected:  Otley & Yeadon
Name of delivery organisation:  Leeds Lights (LCC)
Decision  £3,550 revenue APPROVED

Name of Project: Guiseley & Rawdon Festive Lights

Ward affected:  Guiseley & Rawdon

Name of delivery organisation:  Leeds Lights (LCC)

Decision: £2,550 revenue APPROVED

Name of Project: Horsforth Festive Lights

Ward affected: Horsforth

Name of delivery organisation: Horsforth Town Council 

Decision: £2,100 revenue APPROVED

  Name of Project: Horsforth CCTV

  Ward affected: Horsforth

Name of delivery organisation:  Leedswatch

Decision : £3,679.40 revenue APPROVED

    Name of Project: Replacement of Water Supply Pipe

  Ward affected: Adel & Wharfedale

  Name of delivery organisation: Robert Craven Memorial Hall

Decision: £2,500 revenue APPROVED

Name of Project: AVSED IT System

Ward affected: Guiseley & Rawdon and Otley & Yeadon

Name of delivery organisation: Aireborough Voluntary Services to the Elderly with Disabilities

Decision: £2,400 revenue (£1,200 G&R, £1,200 O&Y)  APPROVED   

    Name of Project: Sir George Martin Drive Footway

Ward affected: Adel & Wharfedale

Name of delivery organisation: Highways and Transportation  (LCC)

Decision : £6,000 revenue APPROVED – subject to written confirmation being received that the area being paved does not cover any private property not owned by the Council.

Name of Project: Surprise View Car Park

Ward affected: Guiseley & Rawdon and Otley & Yeadon

Name of delivery organisation: Friends of Chevin Park

Decision: £2,500 revenue APPROVED

  Name of Project: Horsforth Live at Home Gardening Scheme

  Ward affected: Horsforth

  Name of Delivery Organisation: Horsforth Live at Home Scheme

Decision: £2,450 DEFERRED – further information to be sought as to other sources of funding received by the group.

(c)  that confirmation be sought as to the distribution costs for laying CCTV cables to all wards in Leeds.

To receive  a report of the Director of Children’s Services providing the Area Committee with an update on Children’s Services developments.

The Director of Children’s Services submitted a report which provided the Area Committee with an update on Children’s Services Developments.

The recent Local Ofsted Inspections were noted by Members and congratulations passed to Children’s Services staff involved in these inspections. However disappointment was also expressed that no schools had achieved an outstanding Ofsted report.

Members discussed the report in detail specifically in terms of how the North West Outer area compares to other areas of the City.

Members also questioned officers about the analysis of and reasons for school non attendance and as part of this discussion the meanings of some of the terms used within the performance information provided in the Appendices to the report.

Admission information on Newlaithes and Featherbank school’s was requested by Cllr Cleasby.

RESOLVED –

(a)  that the report be noted; and

(b)  that the report and appendices be referred to the North West Outer Area Committee Children and Young People Sub Group for further detailed analysis; and

(c)  that admissions information on Newlaithes and Featherbank Primary Schools be provided as requested.

To receive a report of West North West Homes on their involvement in Area Committees.

West North West Home submitted a report which outlined the purpose of West North West Homes Leeds involvement in Area Committees, and to explore ways of making that involvement as meaningful and productive as possible.

Members asked questions about  estate grading and inspections and requested some of the inaccuracies in the division of the estates and areas be corrected. Members commented on the estates rated acceptable and what was being done to improve these.

Communication to residents was also raised in discussion with Members feeling that it was important that residents were informed as to how their estate was performing.

RESOLVED –

(a)  that action plans for estates rated acceptable be forwarded to Members of the Area Committee;

(b)  that West North West Home publicise the results of the estate grading and inspections;

(c)  that a further 6 monthly update report be received by the Area Committee at its meeting on 25^th March 2013; and

(d)  that the report be noted.

To receive a report Acting Chief Asset Management Officer updating the Area Committee with developments on Community Right to Bid and advises of the implementation date.

The Acting Chief Asset Management Officer submitted a report  which updated the Area Committee on developments with Community Right to Bid and advised of the implementation date.

Members considered the role of the neighbourhood forums in consultation and nomination of assets and also asked the officer present about how Community Right to Bid worked in practice and what obligations the landowner was under.

RESOLVED  - that the report be noted.

To receive a report of the Assistant Chief Executive (Customer Access & Performance) 

 The Assistant Chief Executive (Customer Access and Performance) submitted a report which brought together a range of information regarding Area Committee business.

The Area Improvement Manager, Jane Pattison, informed the Area Committee about Neighbourhood Planning which had been discussed at the Policy Sub Group Meeting on 1^st August 2012. The Area Committee agreed that support should be given to local groups and members in relation to Neighbourhood Planning. Members requested that a small grant be made for Neighbourhood Planning.

RESOLVED –

(a)  that the report be noted; and

(b)  that a small grant be made by the Area Committee for Neighbourhood Planning activities.

To receive a report of the Assistant Chief Executive (Customer Access & Performance) providing a brief overview of the Area Chairs Forum meetings.

The Area Committee considered a report of the Assistant Chief Executive Customer Access and Performance.  The report formally notified Members that the minutes of Area Chair’s Forum meetings will be brought to Area Committee meetings as a regular agenda item and presented for comment the minutes of the Area Chairs’ Forum meeting held on 12^th March 2012.

Members considered the minutes of the Area Chair’s forum meeting.

RESOLVED – that the contents of the report be noted.

To receive a report of the Assistant Chief Executive (Customer Access and Performance) and the Chief Officer (Democratic and Central Services) which provides background to local Member representation upon Leeds Initiative Area Based Partnership Groups and also the Council’s Corporate Carers’ Group, and invites the Committee to determine the Elected Member appointments to those groups.

The Assistant Chief Executive (Customer Access and Performance) and the Chief Officer (Democratic and Central Services) submitted a report which provided background to local Member representation upon Leeds Initiative Area Based Partnership groups and also the Council’s Corporate Carer’s Group, and invited the Committee to determine the Elected Member appointments to those groups. 

RESOLVED – The Area Committee resolved that:

(a)  Councillor P Latty be appointed to the Corporate Carers’ Group;

(b)  Councillor G Latty be appointed to the Area Health and Wellbeing Partnership; and

(c)  Councillor S Lay be appointed to the Divisional Community Safety Partnership.

Monday 5^th November 2012 at 2.00pm at Guiseley Methodist Church, Off Oxford Road, Guiseley, LS20 9EP.

MAP OF TODAY’S MEETING

St Margaret’s Parish Centre, Church Lane/Hall Park Avenue, Horsforth,

LS18 5LA

2pm 5^th November 2012, Guiseley Methodist Church, Off Oxford Road, LS20 9EP.

The meeting concluded at 4:45pm