Agenda and minutes

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

The Chair gave notice of a late item of urgent business (Minute 23 refers).

The Chair indicated that in accordance with his powers under Section 100B(4)(b) of the Local Government Act 1972, he had agreed to accept a late item of urgent business on to the agenda. The item was from Leeds Mental Health Teaching NHS Trust regarding their application for Foundation Trust Status.  It was agreed to include the item on the agenda to allow consideration of the report before the end of the consultation period.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 13 of the Members Code of Conduct

Councillor Harker declared a personal interest in Minute 25, Youth Service, as he was the Executive Board Member with responsibility for Children’s Services.

Councillors Lancaster and Hamilton declared personal interests in Minute 23 and 26, Leeds Mental Health Teaching NHS Trust and Making Leeds Better Progress Report, due to their respective roles as Chair of the Scrutiny Board (Health and Adult Social Care) and NHS employee.

An apology for absence was submitted on behalf of Councillor Harris.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

The agenda made reference to the provision contained in the Area Committee Procedure rules for an Open Forum Session at each ordinary meeting of an Area Committee, for members of the public to ask questions or to make representations on  matters within the terms of reference of the Area Committee.  On this occasion, no matters were raised under this item by those members of the public who were in attendance.

To receive and consider the report of the Leeds Mental Health Teaching NHS Trust.

The Chair welcomed Chris Butler, Chief Executive of the Leeds Mental Health Teaching NHS Trust to the meeting.

Mr Butler informed the Committee that the Leeds Mental Health Teaching NHS Trust had applied for Foundation Trust status and was inviting comment from Area Committees during the consultation period of the application.

He informed the Committee that the Trust operated from 70 different sites across the District, employed over 2,300 staff and provided a wide range of services to over 2,000 people a day.

Mr Butler outlined the way in how a Foundation Trust would operate and highlighted key areas such as the formation of the Trust’s Boards, Membership of the Trust and how governance would be strengthened.  He reported that the consultation period concluded at the end of September and a business plan for the formation of a Foundation Trust was to be submitted to the Department of Health (DoH) in November.  If approved by the DoH it would then be appraised by MONITOR (the independent regulator) and if successful the Foundation Trust would be operational by April 2007.

Mr Butler answered Members questions.  Issues discussed included provision of private services and how the Trust would be democratically answerable.

The Chair thanked Mr Butler for his attendance.

RESOLVED – That the report be noted.

To confirm as a correct record the attached minutes of the meeting held on 26^th June 2006.

RESOLVED – That the minutes of the meeting held on 14^th June 2006 be confirmed as a correct record.

In reference to Minute 6, 26^th June 2006 Members were informed that the damaged wall on Roundhay Road had been reported to the Learning and Leisure Department.  Further to Minute 12 of the same meeting, it was reported that the Chapeltown Road Development was on  schedule and Members would receive a further update at an Area Committee meeting before the end of the year.

To receive and consider the attached report of the Making Leeds Better Programme.

Time – 15 mins (Council Function)

Consideration was given to a report regarding a progress report on the Making Leeds Better programme.  The report highlighted the following areas:

• The Making Leeds Better Vision
• Modelling and Affordability
• Health Impact Assessment
• Care Pathways
• Engagement

Members were informed that Making Leeds Better was to be considered at a forthcoming meeting of the Scrutiny Board (Health and Adult Social Care).

RESOLVED – That the report be noted.

To receive and consider the attached report of the Director of Learning and Leisure.

Time – 15 mins (Executive Function)

The Director of Learning and Leisure submitted a report regarding the objectives, delivery and effectiveness of Youth Service provision in the North East (Inner) Area.  Appended to the report was statistical information on Youth Services work along with Youth Programmes carried out across the North East Inner area.

Neil Bowden of the Youth Service answered Members’ questions and brought attention to the following areas:

• Youth Matters.
• Summer Activities – donations from the Well-Being Fund were gratefully acknowledged.
• The children and young people’s section of the Area Delivery Plan.
• Investment in and the use of Council buildings for Youth Service activities.
• Youth Service volunteers.
• The Youth Service budget.

Ian Jones, Youth Development Worker gave the committee on further issues relating to the Youth Service.  Issues discussed included volunteer recruitment, Criminal Record Bureau registrations, voluntary organisations in the area and the production of an information booklet detailing youth activities across the area.

RESOLVED – That the report be noted.

To receive and consider the attached report of the North East Area Manager.

Time – 15 mins (Executive Function)

The North East Area Manager presented a report which contained recommendations of the Well-Being Fund Working Group.  The Committee was requested to consider the recommendations of the Working Group and indicate if the level of the grant requested was to be approved.

Further to the applications from Leeds Chinese Women’s Group and the Chapeltown Young Peoples 10-2 Club/Yes Cyber, it was recommended that these groups should meet with Paul Auber, Grant Funding Advice Officer to discuss future funding requirements and applications.  It was further reported that Area Management staff should be invited, along with the Youth Service to a meeting of the Yes Cyber Management Committee to discuss their management structure and that their current application had been a one off emergency request.  Members expressed their thanks to Unity Housing who had provided assistance to the Yes Cyber project.

(Councilor Dowson declared a personal interesting this item during the discussion regarding the application for Scott Hall Multi-Use Games Area due to her capacity as a Director of Groundwork Leeds.  Councillor Harker declared a personal  interest during the discussion regarding the application for Chapeltown Young Peoples 10-2 Club/Yes Cyber due to his capacity as Executive Member for Children’s Services and abstained from voting on this item).

RESOLVED – That the following decisions be made in respect of the revenue and capital applications submitted for consideration at this meeting:-

Revenue – Large Grants

(i)  D:Side - £2,500 – Approved.

(ii)  Leeds Chinese Women’s Group - £750 – Approved

(iii)  Scott Hall Multi-Use Games Area - £5,000 – Approved

(iv)  Chapeltown Young Peoples 10-2 Club/Yes Cyber - £10,000 – Approved

Revenue – Small Grants

(i)  The Gathering 2006 – Refused

(ii)  Roundhay Community Radio - £500 – Approved

Capital – Large Grants

(i)  StainbeckUFC Church - £3,250 – Approved

To receive and consider the attached report of the North East Area Manager.

Time – 10 mins (Executive Function)

The North East Area Manager provided the Committee with a report that gave an update on the progress of projects that were awarded grants from the  2005/06 Well-Being revenue large grant allocation and the three year capital allocation.

Projects funded included the following:

• Queenshill Drive Landscaping
• Community Highlights
• Inner North East Summer Sports
• North Park Avenue Allotment
• Seven Community Arts Centre
• Queenshill Drive Drying Area
• D-side (drugs: support, information, drug education)
• Beckhill Approach Seating Area Project
• Cowper Street Community Garden
• Carr Manor Princes’ Trust XL Club
• New World Steel Orchestra
• Garden in the Park, Potternewtown Park
• Leeds Reach
• Roundhay Community Environmental Festival
• Chapel Allerton Arts Festival
• Scott Hall Sports Centre Disabled Access Improvements

RESOLVED – That the report be noted.

To receive and consider the report of the North East Area Manager.

Time – 10 mins (Executive Function)

The North East Area Manager presented a report which provided Members with a summary of recent actions and achievements of the North East District Partnership.

Members attention was brought to progress on the District  Neighbourhood Action Plans, the proposed Joints Services Centre and Chapeltown Community Centre Action Group.

RESOLVED – That the report and recent action and achievements be noted.

To receive and consider the attached report of the North East Area Manager.

Time 10 mins (Executive Function)

Consideration was given to a report of the North East Area Manager which informed Members of issues that had been considered by the Area Committee Working Groups since the last meeting of the Area Committee.  The report detailed issues raised at the meetings of the Community Safety Working Group and the Youth Issues Working Group.

Hannah Smith, Senior Neighbourhood Warden, gave the Committee an update on the work of the Community Safety teams within the North East Inner area and Members were also informed of enforcement issues.  Further issued discussed included clean up, housing lettings and tenancies and ginnels.

RESOLVED – That the report be noted.

To receive and consider the report of the North East Area Manager.

Time 10 mins (Executive Function)

The North East Area Manager presented a report which provided Members with a summary of recent actions and achievements of the Area Committee and Area Management Team.  Significant actions and achievements detailed in the report included the week of action on the Beckhill Estate, the Oakwood Town & District Centre feasibility study, the Chapeltown Community facilities review and the appointment of the Intensive Families Project Co-ordinator.

RESOLVED – That the report and recent actions and achievements be noted.

To receive and consider the attached report of the North East Area Manager.

Time – 5 mins (Executive Function)

The North East Area Manager submitted a report which updated the Area Committee on feedback from consultative forums held within the North East Inner area.  The report gave details of future forums and feedback on forums since the last meeting of the Area Committee.

 It was noted that since the last Area Committee meeting there had only been one forum, the Roundhay West Parks Forum.  Issues highlighted at this forum included refuse collection and recycling.  In response to a Members question it was reported that there had not been any discussion regarding the privatisation of refuse collection services.

RESOLVED – That the report be noted.

Monday, 16^th October 2006 at 17.00 p.m.

RESOLVED – That the next meeting be held at 4.00 p.m. on Monday, 16^th October 2006 at the Ramgarhia Sikh Centre, 8/10 Chapeltown Road, Leeds.