Agenda, decisions and minutes

The Chair welcomed all in attendance to the September meeting of the North East (Inner) Area Committee.

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

A copy of the draft Community Charter was circulated at the meeting during the consideration of agenda item 11, Area Delivery Plan Update Report (Minute No. 39 refers).

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

Councillor Harris declared an interest in relation to agenda item 9, Residual Waste Treatment PFI, due to him having a commercial interest in the item.  On the basis that the interest was personal and prejudicial, he withdrew from the meeting during the consideration of the item and did not vote (Minute No. 37 refers).

Councillor Wadsworth declared a personal interest in relation to agenda item 9, Residual Waste Treatment PFI, in his capacity as Deputy Executive Member for Environment (Minute No. 37 refers).

Councillor Dowson declared an interest in relation to agenda item 10, 2009/10 Wellbeing Fund, due to her membership of Leeds Groundwork Trust.  On the basis that the interest was personal and prejudicial, she withdrew from the meeting during the consideration of the well-being application by Groundwork Leeds, and did not vote (Minute No. 38 refers).

An apology for absence was submitted by Councillor Harker.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. 

On this occasion, there were no matters raised under this item by members of the public.

To confirm as a correct record the attached minutes of the meeting held on 20 July 2009

RESOLVED – That the minutes of the meeting held on 20^th July 2009 be confirmed as a correct record.

Minute No. 23 – Well Being Funds Update

Members sought clarification whether the North East (Outer) Area Committee had agreed match funding for Radio Jcom Community Radio Broadcasting Station.  The Deputy Area Manager agreed to report back with clarification.

Minute No. 24 – Annual Report for Parks and Countryside Service in North East (Inner) Area Committee

A map highlighting community parks and green space provision in the inner north east area was circulated at the meeting for Members’ information.  It was reported that further discussions on developments of specific sites was progressing at ward meetings.

Minute No. 25 – CCTV (2008/09) Annual Report

It was agreed to provide Members with further information about CCTV, particularly the issue about whether schemes could only go ahead if funding was sought for 2 CCTV cameras.

To receive and consider the attached report of the Chief Democratic Services Officer

Time – 5 Mins (Council Function)

The Chief Democratic Services Officer submitted a report which invited the Area Committee to consider nominating a representative to serve on Moor Allerton Elderly Care.  Members were advised that the position had historically been filled by a Member of the Alwoodley Ward, however, in consultation with Alwoodley Members and due to Moor Allerton Elderly Care covering an area of the Moortown Ward, it was proposed that nominations be sought from the Moortown Ward Members for the 2009/10 Municipal Year.

A copy of the ‘Appointments to Outside Bodies Procedure Rules’ was appended to the report for Members’ information.

The Area Committee was also informed about a vacancy for a Member to serve as a Corporate Carer, although it was unclear whether the appointment was delegated to the Area Committee to determine.  It was agreed to provide clarification at the October Area Committee meeting.

RESOLVED –

(a)  That the report and information appended to the report be noted; and

(b)  That Councillor Lancaster be nominated as the Council’s representative on Moor Allerton Elderly Care for the 2009/2010 municipal year.

(Councillor Lancaster joined the meeting at 4.06 pm during the consideration of this item).

To receive update report and presentation on residual waste treatment

Time – 35 Mins (Council Function)

The Head of Waste Management submitted a report which updated Members on the programme of communications activity supporting the Residual Waste Treatment PFI project.

Appended to the report was a document outlining ‘Communications about the Residual Waste Treatment Facility – August to December 2009’.

The following representatives from Waste Management, Environmental Services, attended the meeting and responded to Members’ questions and comments:

-  Susan Upton, Head of Waste Management; and

-  Andrew Lingham, Senior Project Manager (Waste Strategy).

A DVD presentation on ‘What Leeds is doing with its waste’ was provided. 

The main areas of discussion were:

·  Concern about the proposed location of the waste transfer site at Kirkstall, particularly due to smells, noise and dust from the site.

·  Concern about transport arrangements and the impact on traffic  (It was reported that a traffic impact assessment was being commissioned).

·  Confirmation that the Planning Department was an integrated part of the consultation process.

·  The need to consult with local residents about the proposals (It was reported that the Department was in the process of attending Area Committee meetings and local community forums.  In addition, local residents were being encouraged to attend public meetings and community panels were being established).

·  The need to raise awareness at schools about recycling and encourage local schemes where possible.

·  Concern about CO2 emissions (It was reported that a ‘life cycle analysis’ was used to score the bids).

RESOLVED – That the report and information appended to the report be noted.

To receive and consider the attached report of the East North East Area Manager

Time – 15 Mins (Executive Function)

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That the transfer of £20,000 from the transport budget with £10,000 being put into the thriving communities theme and £10,000 into the culture theme, be approved;

(c)  That the following decisions be made in relation to the well-being funding proposals which had been submitted for determination at the meeting:

(i)  Chapel Allerton Arts Festival – Festival Funding – £6,000 Revenue – Approved;

(ii)  LCC Parks and Countryside – Installation of a gate at depot entrance of Potternewton Park – £4,000 Capital – Approved;

(iii)  Groundworks Leeds – The Bumps Playscheme – £15,000 Capital – Approved;

(iv)  Moortown Community Group – Moortown Neighbourhood Design Statement and Moortown in Bloom – £13,365,43 Revenue – Approved;

(v)  SEC Lighting – Ward Street Lighting Upgrades – £45,000 Capital (£15,000 per ward) – Approved;

(vi)  LCC East North East Area Management – Community Engagement Events – £3,500 Revenue – Approved;

(vii)  LCC East North East Area Management – Materials for Probation and Leeds Ahead Projects – £2,500 Revenue – Approved.

(d)  That the reasons reported for the non-delivery of the previously approved Youth Services’ summer Bumpy Project be noted, together with the reallocation of the unspent £7,500 back into the available Well-being revenue budget.

The East North East Area Manager submitted a report which presented proposed projects and activities relating to the agreed themes and outcomes of the Area Delivery Plan.  Members were invited to determine the capital and revenue proposals as detailed within the report.

Appended to the report was the latest financial position of the well-being (revenue and capital) budget.

Sharon Hughes, Area Management Officer, presented the report and responded to Members’ questions and comments

In brief summary, the main highlighted points were:

·  It was reported that funding for the Prince Phillip Motorbike Project had been withdrawn due to heath and safety concerns.  A meeting had been arranged with Youth Services to discuss the future sustainability of the project with a view to a revised application being submitted in the future.

·  Members were informed that interviews were taking place for a Youth Work Manager in the inner north east area.

·  Members discussed the need to involve the voluntary sector in youth services work.

·  The Area Management Officer reported that a review of other schemes and projects funded through Well-Being to take place during the summer was being undertaken and a report back would be provided at the October Area Committee meeting.

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That the transfer of £20,000 from the transport budget with £10,000 being put into the thriving communities theme and £10,000 into the culture theme, be approved;

(c)  That the following decisions be made in relation to the well-being funding proposals which had been submitted for determination at the meeting:

(i)  Chapel Allerton Arts Festival – Festival Funding – £6,000 Revenue – Approved;

(ii)  LCC Parks and Countryside – Installation of a gate at depot entrance of Potternewton Park – £4,000 Capital – Approved;

(iii)  Groundworks Leeds – The Bumps Playscheme – £15,000 Capital – Approved;

(iv)  Moortown Community Group – Moortown Neighbourhood Design Statement and Moortown in Bloom – £13,365,43 Revenue – Approved;

(v)  SEC Lighting – Ward Street Lighting Upgrades – £45,000 Capital (£15,000 per ward) – Approved;

(vi)  LCC East North East Area Management – Community Engagement Events – £3,500 Revenue – Approved;

(vii)  LCC East North East Area Management – Materials for Probation and Leeds Ahead Projects – £2,500 Revenue – Approved.

(d)  That the reasons reported for the non-delivery of the previously approved Youth Services’ summer Bumpy Project be noted, together with the reallocation of the unspent £7,500 back into the available Well-being revenue budget.

To receive and consider the attached report of the East North East Area Manager

TIme – 10 Mins (Executive Function)

RESOLVED –

(a)  That the report and information appended to the report be noted; and

(b)  That subject to the comments and amendments raised at the meeting, the Community Charter be approved for production and distribution.

The East North East Area Manager submitted a report which updated Members on the actions and achievements of the Area Management Team since the last Area Committee meeting in July 2009.

Appended to the report was the following information;

-  Probation Services – A breakdown of referrals and work completed in June and July 2009; and

-  The draft Community Charter.

The Chair welcomed to the meeting, Jessica Ashton, Regeneration Services, to provide an update on the Chapeltown Townscape Heritage Initiative.

In brief summary, the key areas of discussion were:

·  In relation to Chapel Allerton Tree Lighting, one Member pointed out that the colour of the lights were supposed to change colour alongside the change of season – it was reported that so far the colour of the lights had remained white.

·  Members expressed concern that they had not received a response about the installation of litterbins.  The Area Manager agreed to raise this issue with the Department and report back to the Area Committee.

·  Members discussed changing the name of the Chapeltown Joint Service Centre.  The Area Manager agreed to arrange a meeting with Ward Members to discuss the options.

·  One Member queried planned developments at the former video shop and Mobil petrol station site in Chapeltown.  It was reported that the owner of the site had been contacted about applying for enterprise funding to develop the site.  Members expressed concern that the owner had not attended any of the recent meetings to discuss funding arrangements.  The Area Committee was informed that enforcement action might be required.

·  Members reported that they had experienced difficulty contacting Probation Services.  It was reported that a meeting had been arranged between Area Management and the service to discuss the number of referrals.  It was agreed that the issue of contacting Probation Services would also be discussed.

·  It was reported that interviews were taking place to appoint a Neighbourhood Manager funded through SSCF.

·  There was concern that local Ward Members had not been invited to attend recent Moor Allerton Partnership meetings.  It was agreed that future agendas and minutes would be forwarded to local Ward Members for their information.

·  In relation to appendix 1 of the report, ‘Summary of Referrals Completed by Month’, one Member queried the location of Bus Vale Recreation Ground in Moortown.  Area Management agreed to report back with clarification.

·  Members discussed the draft Community Charter and made the following comments and suggestions:

-  Alter the colour of the front page

-  Replace the picture of Chapel Allerton

-  Highlight the types of funding awarded to schemes and projects

-  Include information and pictures of local Ward Members and Area Management Staff.

It was agreed to e-mail the draft Community Charter to Members with a deadline for responses by the end of the week.

RESOLVED –

(a)  That the report and information appended to the report be noted; and

(b)  That subject to the comments and amendments raised at the meeting, the Community Charter be approved for production  ...  view the full minutes text for item 39.

Monday, 19 October 2009

Monday, 19^th October 2009 at 4.00 pm.

(The meeting concluded at 6.08 pm).