Agenda, decisions and minutes

To elect a Chair for the 2010/11 municipal year.

(Council Function)

A report was submitted by the Chief Democratic Services Officer which outlined the arrangements for the annual election of Chair of the East (Outer) Area Committee.  It was reported that one nomination for the position of Chair had been received on behalf of Councillor Parker.

RESOLVED –

(a)  That the contents of the report be noted;

(b)  That following a vote by those Elected Members present at the meeting, Councillor Parker be elected Chair of the East (Outer) Area Committee for the 2010/2011 municipal year.

(Councillor Parker took the Chair)

The Chair welcomed all in attendance to the first East (Outer) Area Committee meeting of the new municipal year.

To declare any personal / prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Councillor Armitage declared a personal interest in agenda item 9, Well Being Budget (Revenue) 2010/11, in her capacity as a Member of Swarcliffe Good Neighbours Scheme. (Minute No. 9 refers)

Councillors W Hyde and Lyons declared a personal interest in agenda item 11, Community Engagement Plan and Election of Forum Chairs 2010/11, on the basis of their respective nominations as Chair of Halton Forum. (Minute No. 11 refers)

Councillor Murray declared a personal interest in agenda item 12, Actions, Achievements and Update, in his capacity as a Member of Jobs, Enterprise and Training (JET) Partnership. (Minute No. 12 refers)

Councillor W Hyde declared a personal interest in agenda item 15, Local Authority Appointments to Outside Bodies, in his capacity as a Member of Halton Moor and Osmondthorpe project for Elders (HOPE).  (Minute No. 14 refers)

Councillor Lewis declared a personal interest in agenda item 15, Local Authority Appointments to Outside Bodies, in his capacity as a Member of Neighbourhood Elders’ Team. (Minute No. 14 refers)

To receive any apologies for absence.

Apologies for absence were submitted by Councillors Dobson and P Grahame.

To confirm as a correct record the minutes of the meeting held on 23^rd March 2010.

RESOLVED – That the minutes of the meeting held on 23^rd March 2010 be confirmed as a correct record.

Minute No. 7 – ‘Thorpe Park Progress Report’

Members expressed concern about ongoing issues at Thorpe Park, particularly relating to playing fields and alternative provision.  The Chair agreed to raise these issues with the Chief Planning Officer and report back to the Area Committee. 

It was reported that the Chief Planning Officer had written to local residents to provide an update on the current situation regarding newt ponds.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  On this occasion, there were no matters raised under this item by members of the public.

To receive and consider a report from the East North East Divisional Community Safety Partnership providing an overview of the performance of the North East Divisional Community Safety Partnership and ward based Neighbourhood Policing Teams.

(Council Function)

The East North East Divisional Community Safety Partnership submitted a report which provided an overview of the performance of the North East Divisional Community Safety Partnership and ward based Neighbourhood Policing Teams.

The following information was appended to the report:

-  Final Divisional targets for 2009/10 based on actual outturns and Divisional targets set for 2010/11

-  Structure Chart of the Divisional Community Safety Partnership

-  Timetable of Champion Days of Action 2010

-  Proceeds of Crime Act (POCA) – Summary of allocations in the outer east area

-  Designated Public Place Order for the area of Kippax, Allerton Bywater and Great Preston

-  Review of Police and Communities Together (PACT) Meetings.

The Chair welcomed to the meeting, Chief Inspector Melanie Jones, West Yorkshire Police and Beverley Yearwood, Area Community Safety Co-ordinator, to present the report and respond to Members’ questions and comments.

The Area Community Safety Co-ordinator reported that separate Ward Member briefings were being arranged to consider the review of Police and Communities Together (PACT) meetings.

In brief summary, the main areas of discussion were:

• Concern about off road bikes, quads, noise, etc, and disruption caused to local residents.  The Area Community Safety Co-ordinator reported that a pilot involving Leeds Watch was being conducted in Temple Newsam Ward, using video footage to collate evidence on nuisance fires, vehicles, etc.
• Update on Anti-Social Behaviour Orders (ASBO’s) – issues around enforcement, some young people treating ASBO as ‘badge of honour’.
• Clarification about additional police hours - some additional activity funded by the Area Committee.
• Success of Designated Public Place Orders (DPPO) in Kippax and Allerton Bywater and plans for the longer term.

RESOLVED – That the report and information appended to the report be noted.

To receive and consider a report from the South East Area Manager updating the Area Committee on project work funded through the Well Being Budget for 2010/11.

(Executive Function)

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That the £5,000 contribution to Leeds Credit Union (approved at the Area Committee in March) be met from any budget underspend;

(c)  That the Area Committee awards £3,300 to fund Older Persons Week 2010;

(d)  That the Area Committee awards £1,400 to the Year of the Volunteer event to be held in late 2010; and

(e)  That the Area Committee notes the finance and legal advice provided concerning part funding security shutters at Bronze Tanning Studio.  The Area Committee declines £1,950 to fund this project.

The South East Area Manager submitted a report which updated the Area Committee on project work funded through the Well Being budget for 2010/11.

Appended to the report for Members’ information was a copy of the Outer East small grant position as at 3 June 2010.

Martin Hackett, Area Management Officer, presented the report and responded to Members’ questions and comments.

In brief summary, the main highlighted points were:

• It was reported that the Year of the Volunteer (part 2) event was taking place at Leeds Civic Hall on 4^th November from 12.30 pm to 3.30 pm.
• Members were informed that interviews to appoint a second Community Environment Support Officer (CESO) were taking place later in the week.
• Members requested feedback from youth services on activities for young people (activities funded by the Area Committee), particularly highlighting work undertaken, positive benefits, etc. One Member requested feedback about the areas that the young people were from to help inform whether funding from other areas should be invited in future.
• There was concern about the lack of youth provision in Swillington and Great Preston.

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That the £5,000 contribution to Leeds Credit Union (approved at the Area Committee in March) be met from the small underspend carried over from 2009/10;

(c)  That the Area Committee awards £3,300 to fund Older Persons Week 2010;

(d)  That the Area Committee awards £1,400 to the Year of the Volunteer event to be held in late 2010; and

(e)  That the Area Committee notes the finance and legal advice provided concerning part funding security shutters at Bronze Tanning Studio.  The Area Committee declines £1,950 to fund this project.

(Councillor A McKenna left the meeting at 3.00 pm during the consideration of this item.)

To receive and consider a report from the South East Area Manager presenting a refresh of the Area Delivery Plan 2010/11 for Members’ approval.

(Executive Function)

RESOLVED –

(a)  That the annual refresh of the Area Delivery Plan 2010/11 be approved;

(b)  That the following Members be approved as strategic champions for 2010/11:

-  Culture – Councillor Bill Hyde

-  Enterprise and Economy – Councillor Tom Murray

-  Learning – Councillor Tom Murray

-  Transport – Councillor Mick Lyons

-  Environment – Councillor Keith Wakefield

-  Health and Well-being – Councillor James Lewis

-  Thriving Places (Housing) – Councillor Peter Gruen

-  Thriving Places (Community Safety) – Councillor Mark Dobson

-  Harmonious Communities – Councillor Pauleen Grahame

(c)  That the content of the Community Charter be approved.

The South East Area Manager submitted a report which presented a refresh of the Area Delivery Plan (ADP).

Martin Hackett, Area Management Officer, presented the report and responded to Members’ questions and comments.

In brief summary, the main areas of discussion were:

• Concern that some of the thematic based partnerships were more active than others and acknowledgement of the need to improve reporting arrangements.
• Concern about ongoing maintenance costs at Community Centres (now delegated to the Area Committee).  The Area Management Officer advised that a report on Community Centres was being presented to the September Area Committee meeting.

RESOLVED –

(a)  That the annual refresh of the Area Delivery Plan 2010/11 be approved;

(b)  That the following Members be approved as strategic champions for 2010/11:

-  Culture – Councillor Bill Hyde

-  Enterprise and Economy – Councillor Tom Murray

-  Learning – Councillor Tom Murray

-  Transport – Councillor Mick Lyons

-  Environment – Councillor Keith Wakefield

-  Health and Well-being – Councillor James Lewis

-  Thriving Places (Housing) – Councillor Peter Gruen

-  Thriving Places (Community Safety) – Councillor Mark Dobson

-  Harmonious Communities – Councillor Pauleen Grahame

(c)  That the content of the Community Charter be approved.

To receive and consider a report from the Director of Environment and Neighbourhoods presenting the Community Engagement Plan and timetable of forums / events for Members’ consideration.

(Executive Function)

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That the Community Engagement Plan for 2010/11 be approved;

(c)  That the Forum Chairs for 2010/11 be approved as follows:

-  Cross Gates – Councillor Pauleen Grahame

-  Whinmoor – Councillor Peter Gruen

-  Swarcliffe – Councillor Suzi Armitage

-  Garforth and Swillington – Councillor Mark Dobson

-  Kippax and Methley – Councillor Keith Parker

-  Halton Moor and East Osmondthorpe Forum – Councillor Mick Lyons

-  Halton Forum – Councillor David Schofield

(d)  That the terms of reference for Outer East Forums be approved.

The Director of Environment and Neighbourhoods submitted a report which presented the Community Engagement Plan for the Outer East Area Committee for 2010/11.  The report also presented a timetable of forums and events for Members consideration.

Martin Hackett, Area Management Officer, presented the report and responded to Members’ questions and comments.

Members wished to place on record their thanks to Lynne White and Ken Hill for their hard work and positive contribution in support of Year of the Volunteer.

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That the Community Engagement Plan for 2010/11 be approved;

(c)  That the Forum Chairs for 2010/11 be approved as follows:

-  Cross Gates – Councillor Pauleen Grahame

-  Whinmoor – Councillor Peter Gruen

-  Swarcliffe – Councillor Suzi Armitage

-  Garforth and Swillington – Councillor Mark Dobson

-  Kippax and Methley – Councillor Keith Parker

-  Halton Moor and East Osmondthorpe Forum – Councillor Mick Lyons

-  Halton Forum – Councillor David Schofield

(d)  That the terms of reference for Outer East Forums be approved.

(Councillor Wakefield joined the meeting at 3.30 pm during the consideration of this item.)

To receive and consider a report from the South East Area Manager updating Members on actions and achievements around the Area Delivery Plan since the last Area Committee meeting.

(Executive Function)

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That the Area Committee awards £2,000 to Swarcliffe in Bloom to undertake environmental work in the Dennils;

(c)  That the Area Committee awards £12,341 to renew kitchen facilities at St Gregory’s Youth and Adult Centre;

(d)  That arrangements for future Area Committee meeting dates for 2010/11 be approved as follows:

-  7^th September 2010

-  19^th October 2010

-  7^th December 2010

-  8^th February 2011

-  22^nd March 2011

(All meetings scheduled to take place on a Tuesday at Leeds Civic Hall. Times of future meetings to be agreed in consultation with the Chair and reported back to the Area Committee.)

The South East Area Manager submitted a report which updated Members on the actions and achievements of the Area Management Team since the last meeting.

The following information was appended to the report:

-  Minutes of Jobs, Employment and Training (JET) Partnership held on 1^st March 2010

-  Minutes of Children Leeds – East Leadership Team held on 27^th May 2010

-  Minutes of Health and Well Being Partnership held on 18^th March 2010

-  Minutes of North East Divisional Community Safety Partnership held on 25^th February 2010

-  Minutes of North Whinmoor Forum held on 29^th March 2010

-  Minutes of Swarcliffe Forum held on 7^th April 2010

-  Minutes of Cross Gates Forum held on 14^th April 2010.

Keith Lander, Deputy Area Manager, presented the report.

Members were informed that a workshop on thematic partnerships was taking place on 16^th July 2010, 1.00 pm - 5.00pm.

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That the Area Committee awards £2,000 to Swarcliffe in Bloom to undertake environmental work in the Dennils;

(c)  That the Area Committee awards £12,341 to renew kitchen facilities at St Gregory’s Youth and Adult Centre;

(d)  That arrangements for future Area Committee meeting dates for 2010/11 be approved as follows:

-  7^th September 2010

-  19^th October 2010

-  7^th December 2010

-  8^th February 2011

-  22^nd March 2011

(All meetings to take place on a Tuesday at Leeds Civic Hall. Times of future meetings to be agreed in consultation with the Chair and reported back to the Area Committee.)

To receive and consider a report from the Director of Environment and Neighbourhoods presenting a summary of the Area Functions and Priority Advisory Functions for 2010/11.

(Council Function)

The Director of Environment and Neighbourhoods submitted a report which presented a summary of the Area Functions and Priority Advisory Functions for 2010/11.

RESOLVED – That the report and information appended to the report be noted.

To consider a report from the Chief Democratic Services Officer on Local Authority Appointments to Outside Bodies.

(Council Function)

The Chief Democratic Services Officer submitted a report which outlined the procedure relating to local authority appointments to outside bodies and invited Members to consider making appointments to those outside bodies detailed within the report.

The following information was appended to the report:

-  Appointments to Outside Bodies Procedure Rules

-  East (Outer) Area Committee Appointments to Outside Bodies 2010/11

-  Further information on Outside Bodies relevant to East (Outer) Area Committee.

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That approval be given to the following Outside Body appointments being made for the 2010/2011 municipal year:

-  Cross Gates and District Good Neighbours Scheme – Councillor

P Grahame

-  HOPE (Halton Moor and Osmandthorpe project for Elders) – Councillors W Hyde and Lyons

-  Neighbourhood Elders’ Team – Councillor J Lewis

-  Swarcliffe Good Neighbours Scheme – Councillor Armitage

-  Outer East Area Panel of East North East Homes ALMO – Councillor Lyons

-  Outer East Area Panel of Aire Valley Homes Leeds ALMO – Councillors Murray and Parker

-  North East Divisional Community Safety Partnership – Councillor Dobson

-  Children Leeds East Leadership Team – Councillor Murray

-  South East Leeds Health and Well Being Partnership – Councillor Lewis

-  Jobs, Employment and Training Partnership (JET) – Councillor Murray.

To note the following future meeting dates for the 2010/11 municipal year:

• 7^th September, 2010
• 19^th October, 2010
• 7^th December, 2010
• 8^th February, 2011
• 22^nd March, 2011.

(All meetings to take place on a Tuesday.  Times and venues to be confirmed.)

-  7^th September, 2010

-  19^th October, 2010

-  7^th December, 2010

-  8^th February, 2011

-  22^nd March, 2011.

(All meetings to take place on a Tuesday at Leeds Civic Hall. Times of future meetings to be agreed in consultation with the Chair and reported back to the Area Committee.)

(The meeting concluded at 3.50 pm.)