Agenda, decisions and minutes

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

  Although there were no formal late items, the Area Committee was in receipt of the following additional information, circulated at the meeting:

  An example of designs of T-shirts prepared by Brigshaw Community Trust to commemorate the 2012 Olympics and Paralympics (minute 64 refers)

  A copy of the key points of the Joint Strategic Needs Assessment (JSNA) report and the Area Profile for East Outer Area Committee (minute 67 refers)

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

  The following Members declared personal/prejudicial interests for the purposes of Section 81(3) of the Local Government Act 2000 and paragraphs 8-12 of the Members Code of Conduct:

  Outer East Area Committee Well Being budget – Councillor Armitage declared a personal interest as the Chair of Swarcliffe Good Neighbours as the organisation was seeking funding to continue to provide the gardening scheme (minute 64 refers)

  Further declarations of interest were made later in the meeting, minutes 66, 67 and 68 refer

To receive any apologies for absence.

  Apologies for absence were received from Councillor Mitchell, Councillor Murray and Councillor Wakefield

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

  In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee

  On this occasion, there were no matters raised by members of the public

To approve the minutes of the East Outer Area Committee meeting held on 13^th December 2011

(minutes attached)

  RESOLVED -  That the minutes of the East Outer Area Committee meeting held on 13^th December 2011 be approved

  Minute 46 of the meeting held on 13^th December 2011 – Thorpe Park Green Plan – the Chair referred to a meeting which had taken place between Members and Officers within the Parks and Countryside Service to discuss the Green Plan associated with Thorpe Park, which had been attended by many Members

  Minute 48 – of the meeting held on 13^th December 2011 – South and Outer East Locality Team Service Level Agreement Performance Update – Councillor Gruen referred to a recent report considered by Executive Board on the Environmental Services delegation scheme; that the work done so far had been well received and stating that further delegations around ginnels and graffiti had been approved

To consider a report of the Assistant Chief Executive (Customer Access and Performance) providing a summary of revenue spend approved for 2011/12, an update on small grants approved and details of new projects seeking funding

(report attached)

Executive Function

  East Outer Area Committee considered a report of the Assistant Chief Executive (Customer Access and Performance) providing a summary of revenue spend approved for 2011/2012; an update on small grants approved and details of new projects seeking funding

  RESOLVED - 

i)  To note the position of the Well being budget

ii)  To note the small grants approved to date

iii)  To approve the following projects:

Garforth Arts Festival - £5,000

Swarcliffe Good Neighbours Gardening Scheme - £20,000

Probation Services Community Payback -2012/2013 - £15,000

Grafton Villas maintenance for 5 years - £2,370

White Laithe security gates - £2,320

iv)  That the remainder of the small grants budget be used to support communities to attend and take part in the Olympic torch relay and associated events, particularly working with the school clusters to provide funding for commemoration tee shirts

  East Outer Area Committee considered a report of the Assistant Chief Executive (Customer Access and Performance) providing a summary of revenue spend approved for 2011/2012; an update on small grants approved and details of new projects seeking funding

  The Area Improvement Manager presented the report and outlined the new projects seeking funding.  Further information was provided on proposals to use the remaining small grants budget to support communities to participate in events associated with the arrival of the Olympic torch in the city, which was scheduled for 24^th and 25^th June.  Members were informed that Brigshaw Co-operative Trust which included several primary schools in the area together with Brigshaw High School was working on a project to provide each pupil in the Trust with a T-shirt, designed by pupils, which would be a memento of the London 2012 Olympic games.  Kippax and Methley Ward Members were keen to support this, with the suggestion being made that this could be extended to other school Trusts in the East Outer Area

  Members commented on the report

·  the gardening scheme; the success of this last year and the likely future demand.  The Area Improvement Manager stated that last year all of the requests which met the criteria were dealt with and that the initial cut was free of charge with a charge being made after that.  The target set for this year was 350 gardens

·  the need for details to be provided on the community payback scheme in terms of how this was prioritised.  Members were informed that this was on a first come first served basis.  Feedback from a satisfaction survey had expressed only positive views

·  the Grafton Villas alley gating project; that this had taken many years to achieve but that perseverance had proved successful

·  the possibility of supporting local events to celebrate the Queen’s Diamond Jubilee

RESOLVED - 

i)  To note the position of the Well being budget

ii)  To note the small grants approved to date

iii)  To approve the following projects:

Garforth Arts Festival - £5,000

Swarcliffe Good Neighbours Gardening Scheme - £20,000

Probation Services Community Payback -2012/2013 - £15,000

Grafton Villas maintenance for 5 years - £2,370

White Laithe security gates - £2,320

iv)  That the remainder of the small grants budget be used to support communities to attend and take part in the Olympic torch relay and associated events, particularly working with the school clusters to provide funding for commemoration T- shirts

  (During consideration of this matter, Councillor Dobson joined the meeting)

To consider a report of the Assistant Chief Executive (Customer Access and Performance) detailing priority work carried out in the area, outlining details on key issues affecting the Outer East area and providing the minutes relating to community engagement activities, partnership meetings and meetings of Area Committee Chairs

(report attached)

Executive Function

  The East Outer Area Committee considered a report of the Assistant Chief Executive (Customer Access and Performance) detailing priority work carried out in the area, outlining details on key issues affecting the Outer East area and providing the minutes relating to community engagement activities, partnership meetings and meetings of Area Committee Chairs

  RESOLVED -  To note the report, the comments now made and that the Chair be requested to write to the Chief Officer Highways and Transportation regarding issues relating to the Garforth Car Parking Strategy

  (Councillor Dobson declared a personal interest as the Executive Member for Environmental Services as the report outlined progress following the delegation of some environmental services to the Area Committee)

The East Outer Area Committee considered a report of the Assistant Chief Executive (Customer Access and Performance) detailing priority work carried out in the area, outlining details on key issues affecting the Outer East area and providing the minutes relating to community engagement activities, partnership meetings and meetings of Area Committee Chairs

  The Area Improvement Manager presented the report and highlighted the following areas of work:

·  Garforth car parking strategy

·  Grafton Villas long footpath

·  Thorpe Park pitches

·  Tasking meetings

·  Olympic torch route

Members discussed the report and commented on the following

matters:

·  Garforth car parking strategy; that whilst this was welcomed,

there were concerns that this had been developed and been put out for consultation despite there not being any funding to implement it.  The Area Improvement Manager stated that the whole scheme was unlikely to be funded but that some ward-based funding could be considered together with the possibility of money from the ALMO for the proposed demolition of garages at Main Street car park.  The Chair was asked to contact Highways about funding and expressing Members’ concerns about how this matter had been dealt with

·  Thorpe Park pitches; that the proposals were welcomed but that

car parking issues, particularly at Austhorpe Lane would need to be addressed and that Highways would need to be involved in future discussions on the proposals

·  Olympic torch route and the funding agreed for the provision of

T-shirts for all pupils with the suggestion being made that the names of the four wards comprising the Area Committee should be on them 

  RESOLVED -  To note the report, the comments now made and that the Chair be requested to write to the Chief Officer Highways and Transportation regarding issues relating to the Garforth Car Parking Strategy

To consider a report of the South East Area Health and Wellbeing Partnership providing an update on activity being undertaken to better understand the issues relating to health and wellbeing of those in the south east area of the city

Council Function

  (Councillor Dobson declared personal interests in the following items due to his membership of two NHS Trusts which were likely to be involved in the work being undertaken ( minutes 66, 67 and 68 refer))

The Area Committee considered a report prepared by the South East Area Health and Wellbeing Partnership providing an update on activity being undertaken to better understand the issues relating to health and wellbeing of those in the south east area of the city

Members welcomed Bash Uppal the South East Health and Wellbeing Improvement Manager who presented the report

Together with details of the overarching priorities and those in the city priorities plan, Members were informed that tackling issues relating to alcohol was a priority and it was hoped that changes to be outlined by the Government later this year would mean that when considering licensing applications, the impact on health could be considered

  In terms of community engagement, the Citizen’s Panel would be used with a health and wellbeing questionnaire to be developed for use.  In the interim a standardised two page questionnaire had been devised for use by staff which would be put on the Council’s Talking Point

A health and wellbeing portal had been developed which Members were urged to view and provide feedback on to Bash Uppal

The Community Capacity Building Programme was outlined, the focus of which was to engage local people in health and wellbeing issues with a view to them sharing the messages wider and becoming local volunteer health champions

  Members welcomed the report and raised the following issues:

·  the membership of the organisation and whether Elected Members had a presence

·  the need to strengthen partnerships, particularly with Elected Members

·  the need to recognise the differences between communities within an Area Committee and to provide information to Members with greater specificity to their areas

·  the problems of excessive and underage drinking in the area and the role of supermarkets in this

·  older people and the importance of ensuring, particularly in cold weather, that the most vulnerable were eating properly and heating their homes sufficiently

·  the lack of a proper medical centre in Swarcliffe

·  the need for the Licensing Committee to be made aware of alcohol-related issues and how this message could be taken into communities

·  the need for greater information to be provided on what was actually being delivered, with concerns being raised that the facility in East Leeds designed as a walk-in centre, now appeared to have a three-week delay for treatment

Bash Uppal provided the following responses:

·  that Councillor James Lewis was a member of the South East Health and Wellbeing Partnership

·  that the move from PCTs to Clinical Commissioning Groups (CCGs) next spring had already seen greater involvement with local GPs, with the aim being to have regular meetings which would include GPs and Councillors to create the links and commence dialogue

that cheap alcohol was a problem and that underage drinking had to be tackled through enforcement, ie Trading Standards.  However work  ...  view the full minutes text for item 66.

To consider a report of the Director of Public Health providing information on the emerging priorities for the Outer East area arising from the latest iteration of the Leeds Joint Strategic Needs Assessment (JSNA)

(report attached)

Council Function

  Members considered a report of the Director of Public Health providing information on the emerging priorities for the Outer East area arising from the latest refresh of the Joint Strategic Needs Assessment (JSNA)

  The Chair welcomed Brenda Fullard – Public Health Consultant, Nichola Stephens, Senior Information Manager Public Health and also Bash Uppal who was also in attendance for this item.  Appended to the report was information showing the difference across a range of indicators between what were defined as an affluent area and deprived area

  Brenda Fullard presented the report and explained how the data had been broken down, this being in a national measure known as Middle Super Output Areas (MSOAs) which was a geographic area with a minimum population of 5000 and that there were 12 MSOAs in the Outer East area

  The differences between MSOAs in the Committee’s area were outlined with high levels of diabetes, coronary heart disease, COPD (Chronic Obstructive Pulmonary Disease), higher smoking rates and alcohol admissions being found in the most deprived MSOAs.  Higher early death rates were also an issue in these areas.  By comparison, In what was defined as the most affluent area, lower rates for these conditions and outcomes were seen, however, obesity rates were higher than the average for the city as a whole

  Members were informed that tackling these issues were not the sole responsibility of the NHS and that addressing the social circumstances of people was one of the major factors to improving people’s health

  Members commented on the following matters:

·  the impact of the smoking ban; that many people would only smoke when socialising and whether smoking rates had decreased

·  housing conditions in privately rented accommodation and if an assessment had been made of whether such accommodation met the decency standards

·  the impact of building an energy from waste facility in close proximity to deprived areas

·  the form of the JSNA refresh and the need for Members to have a concise working document which contained data relevant to their areas

·  the CCGs and the need to ensure there was parity of service in any one area, between GP practices

·  how those hard to reach groups and those who did not visit their GP would be targeted

·  the accuracy of the information provided and that Swllington and Great Preston included areas of deprivation; that Swillington’s medical centre was in need of replacement and that no GP surgery existed in Great Preston

·  the data obtained; whether the size of East Garforth at 7255 was high in terms of an MSOA and whether the data was skewed because of this

Brenda Fullard and Nichola Stephens provided the following

responses:

·  that from data extracted quarterly from GPs surgeries, levels of smoking in the city had decreased from 30% to 24% although there were differences betweens MSOAs.  However new targets had been set which indicated that smoking prevalence should be 18% and that a slight rise in smoking levels had been seen in the  ...  view the full minutes text for item 67.

To consider a report of the Director of Adult Social Services providing information on the work being undertaken in Leeds to improve the effectiveness of health and social care services, including the approach of using demonstrator sites to test out and develop aspects of the model of service with one demonstrator site being located in the Kippax/Garforth area

(report attached)

Council Function

  Members considered a report of the Director of Adult Social Services providing information on the work being undertaken in Leeds to improve the effectiveness of health and social care services, including the approach of using demonstrator sites to test out and develop aspects of the model of service, with one demonstrator site being located in the Outer East area

  The Chair welcomed the Chief Officer, Access and Inclusion, John Lennon, who presented the report

  Members were informed that whilst in the main, people were living longer, this was not necessarily in good health.  Statistics showed as there would be greater demand on resources in the future, there would be a need to manage them in a more effective and integrated way and in so doing, to increase choice and control; provide a better experience and create better outcomes through joined up services

  In Leeds, the plan would be to work around the three CCGs and the starting point would be on the area where most money was spent, this being older people

  The use of an analysing tool – risk stratification – to help identify future health problems would then enable preventative work or early interventions to help people stay well for longer and have greater independence

  Along with integration around professionals, there would also be engagement with community organisations, using the neighbourhood networks to provide often needed, non-medical support, ie garden maintenance, decorating, cleaning etc

  Members were informed that a key challenge of the new Health and Wellbeing Board and the CCGs would be to change the current balance between primary and secondary care to ensure that older people were not sent to hospital if that was not the most appropriate setting

  That along with the needs of an integrated service there would be issues around governance, transparency and accountability and that engagement with Members on these issues would be of great importance

  The Area Committee welcomed the paper and presentation and commented on the following matters:

·  the current situation; the money being spent on drawing up future proposals and the need to provide Members with information on actions taken and proof of their effectiveness

·  the need for better co-ordination and that the current financial constraints on all sectors was probably a driver towards integration

·  concerns that whilst clear pathways would be created for patients, in terms of staffing and administration, this could become more complex

·  the need for Elected Members to have a more active role in this area and that the links and local knowledge of Members could be utilised

RESOLVED -  To note the report and that further updates be

requested on the progress of the demonstrator sites over the coming year

Tuesday 20^th March 2012 at 3.00pm in the Civic Hall, Leeds

  Tuesday 20^th March 2012 at 3.00pm in the Civic Hall, Leeds