Agenda and minutes

The Chair welcomed all in attendance to the December meeting of East (Outer) Area Committee held in the Civic Hall, Leeds.

There were no disclosable pecuniary and other interests declared at the meeting.

Apologies for absence were received on behalf of Councillors S Armitage and J Lewis.

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. 

On this occasion, there were no matters raised under this item by members of the public.

RESOLVED - That the minutes of the meeting held on 16^th October 2012 be confirmed as a correct record.

a)  Sports and Active Lifestyle Service – Officers update (Minute 36 refers)

Councillor P Gruen referred to the above issue and enquired on what specific actions would be taken by officers following this presentation at the last meeting.

Councillor M Dobson also referred to ongoing discussions between Garforth and Swillington ward members and officers regarding the possibility of an Outer East area 10k run being held in 2013.

Arising from discussions it was agreed to revisit this issue at the ward member meetings or to discuss it further at the next Area Committee meeting in February 2013.

Martin Hackett, Area Improvement Manager, South East Leeds agreed to co-ordinate this issue.

b)  Outer East Area Committee Business Plan 2012/13 (Minute 38 refers)

Councillor M Dobson referred to the above issue and informed the meeting that Garforth and Swillington ward members would be meeting Aberford Parish Council and interested parties w/c 17^th December 2012 to discuss the Neighbourhood Plan.

Councillor M Lyons enquired if funding for projects in 2012/13 that was committed was safe from being claimed back from central finance.

Martin Hackett, Area Improvement Manager, South East Leeds responded and confirmed that everything that was committed for 2012/13 was safe. The definition of committed being where an order has been raised for that project. He further confirmed that all projects approved at Area Committee in 2012/13 had had an order raised and were therefore committed.

The South East Area Leader submitted a report updating Members on the Well Being Budget for Outer East in 2012/13; including how the Area Committee decided to allocate the funds against specific work streams and seeking approval for new project work.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

·  Neighbourhood Improvement Officer – Job Description (Appendix 1 refers)

·  Outer East small grant position as at 29^th November 2012 (Appendix 2 refers)

Martin Hackett, Area Improvement Manager, South East Leeds presented the report and responded to Members’ comments and queries.

Detailed discussion ensued on the proposal to create a new post of Neighbourhood Improvement Officer to support Locality Working.

At the conclusion, Members of the Area Committee agreed to withdraw this item from the agenda.

Specific discussion also took place in relation to the funding request to support Neighbourhood Elders Team (NET) to provide support to luncheon clubs in Outer East in relation to funding applications, book keeping, acting as an arbitrator in disputes etc. Members were generally in support of this

and the Area Committee agreed that further discussions with NET needed to happen.

Members raised issues about support being provided for groups who found it difficult to read and write and had problems completing forms.

In relation to the Temple Newsam Park Run, the Area Committee welcomed this event and requested that the event organisers be invited to attend the next meeting in February 2013 to talk in more detail about the running of the event.

Martin Hackett, Area Improvement Manager, South East Leeds agreed to co-ordinate this issue.

RESOLVED –

a)  That the contents of the report and appendices be noted.

b)  That this Committee notes the progress regarding discussions with the Neighbourhood Elder Team.

c)  That the Small Grants approved to date be noted.

d)  That the following projects be dealt with as follows:-

The South East Area Leader submitted a report providing information on priority work carried out in the area over recent weeks and on the minutes relating to partnership and sub-group meetings.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

• Kippax Traders Association – Minutes of a Meeting held on 24^th October 2012 and 21^st November 2012 (Appendix 1 and 1a refers)
• Dog Control Orders – Schedule of Land covered by Dog Control Orders/Advisory Leaflet explaining the different types of Dog Control Orders in place (Appendix 2 and 2a refers)
• Swarcliffe and Stanks Forum and PACT meeting – Minutes of a Meeting held on 3^rd October 2012 (Appendix 3 refers)
• Halton Moor Forum - Minutes of a Meeting held on 9^th October 2012 (Appendix 4 refers)
• Cross Gates Forum - Minutes of a Meeting held on 10^th October 2012 (Appendix 5 refers)
• Halton Forum – Minutes of a Meeting held on 11^th October 2012 (Appendix 6 refers)
• Kippax and Methley Forum - Minutes of a Meeting held on 17^th October 2012 (Appendix 7 refers)
• Garforth and Swillington Forum - Minutes of a Meeting held on 13^th November 2012 (Appendix 8 refers)
• Area Chairs Forum - Minutes of a Meeting held on 11^th September 2012 (Appendix 9 refers)
• Leeds Citizens Panel – Membership Summary as at 1^st November 2012 (Appendix 10 refers)
• Outer East Environmental Sub-Group – Minutes of a Meeting held on 22nd November 2012 (Appendix 11 refers)
• East North East Divisional Community Safety Partnership – Minutes of a Meeting held on 6^th September 2012 (Appendix 12 refers)
• South East Leeds Health and Wellbeing Partnership – Minutes of a Meeting held on 4^th October 2012 (Appendix 13 refers)

Martin Hackett, Area Improvement Manager, South East Leeds presented the report and responded to Members’ comments and queries.

Discussion ensued on the contents of the report and appendices.

Specific reference was made to the minutes of the Kippax Traders Association held on 24^th October 2012 (Appendix 1 refers). Councillor K Wakefield referred to the issue regarding the alleyway between Jason’s and Truffles (Jumbo Nicks) and reiterated the importance of keeping the alleyway gated to avoid a recurrence of anti social behaviour. His view was that a retrospective gating order be approved.

Martin Hackett, Area Improvement Manager, South East Leeds responded and agreed to convey these comments to Safer Leeds and Public Rights of Way.

Discussion ensued on the need to appoint a Member to the role as Fuel Poverty Champion and Councillor M Dobson expressed an interest to undertake the role which was supported and welcomed by the Area Committee.

In concluding discussions, the Chair welcomed representatives from Thorpe Park Business Park and Scarborough Developments who were attending the meeting to report on progress on their pre-application proposals for underdeveloped land at Thorpe Park Business Park, junction 46 of the M1, in Leeds 15.

Detailed technical information was provided in relation to  ...  view the full minutes text for item 48.

The Locality Manager (South and Outer East Leeds) submitted a report providing an update on performance against the Service Level Agreement between Outer East Area Committee and the South South-East Environmental Locality Team for the period 1^st July 2012 to 31^st October 2012.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

·  Outer South Ward Priorities (Appendix A refers)

·  Priority Land Actions (Appendix B refers)

·  Summary Performance Information (Appendix C refers)

Paul Spandler, Service Manager (South and Outer East Leeds), Environment and Neighbourhoods presented the report and responded to Members’ queries and comments.

Discussion ensued on the contents of the report and appendices.

In summary, specific reference was made to the following issues:

·  The need for an additional column to be provided in the tables referred to in Appendix C which highlighted the national picture in terms of whether or not the service provided in Outer East was either good or poor

(The Service Manager (South and Outer East Leeds) responded and outlined the crossover/resource issues. He agreed to follow up this request with a report back at the next meeting)

·  Clarification of the current progress in relation to mobile CCTV to tackle flytipping issues in Methley

(The Service Manager (South and Outer East Leeds) responded and agreed to report back progress at the next meeting)

·  The need for the Area Committee to be supplied with a report on the success of CCTV at the next meeting

(The Service Manager (South and Outer East Leeds) responded and agreed to provide a report on this issue at the next meeting)

·  The need to add Austhorpe Road to the list of priority areas within the Crossgates and Whinmoor ward

(The Service Manager (South and Outer East Leeds) responded and agreed to revise the document accordingly)

·  Clarification of the priority areas in relation to Selby Road/Church Lane in the Temple Newsam ward and whether or not it should have referred to as ‘Church Lane/School Lane’

(The Service Manager (South and Outer East Leeds) responded and agreed to investigate the issue)

·  The need for future reports to specify numbers as opposed to percentages in relation to the mechanical cleansing rotas in the Outer East wedge and clarification of the reasons why 20 routes did not run

(The Service Manager (South and Outer East Leeds) responded and acknowledged this request)

RESOLVED –That the contents of the report be noted and appendices be noted.

The South East Area Leader submitted a report providing the Area Committee with background to the derelict and nuisance property programme established in 2011.

The report also provided information on actions undertaken and pending along with successes of the project in the South Leeds area in the projects first year.

Martin Hackett, Area Improvement Manager, South East Leeds presented the report and responded to Members’ comments and queries.

Discussion ensued on the contents of the report and appendices.

Specific reference was made to the following issues:

·  Clarification of the current position in relation to a Compulsory Purchase Order for The Hermitage

(Martin Hackett, Area Improvement Manager, South East Leeds responded and agreed to follow up this issue with a report back on progress at the next meeting in February 2013)

·  The concerns expressed that East Leeds Sports Centre had been identified as a derelict and nuisance property

(Councillor P Gruen agreed to remove this building from the list)

RESOLVED –

a)  That the contents of the report and appendices be noted.

b)  That this Area Committee notes and welcomes the progress made in South Leeds in addressing the issue of derelict and nuisance sites.

Tuesday 12^th February 2013 at 4.00pm at St Gregory’s Youth & Adult Centre, Swarcliffe.

(The meeting concluded at 5.30pm)