Agenda and minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of interest.

Apologies for absence were submitted on behalf of Councillor P Davey

To confirm as a correct record the minutes of the meeting held on 15^th May 2013.

RESOLVED – That the minutes of the meeting held on 15 May 2013 be confirmed as a correct record.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

The following issues were discussed:

·  In response to a question regarding the re-use of maisonettes and housing on Beeston Road and Hillside, it was reported that Aire Valley Homes would be contacted and this would be brought back to the Area Committee.

·  PFI project in Holbeck – there was due to be ammeting regarding this and an update would be given at a future Area Committee.

·  Prostitution – An update on the work carried out by West Yorkshire Police and partners was given.  This included the strategies used to tackle prostitution, kerb crawling and support for those involved.

To receive a report of the Chief Officer (Democratic and Central Services) outlining the Area Committee’s role in relation to Elected Member Appointments to Outside Bodies and asks the Committee to determine the appointments to those organisations which fall to the Committee to make an appointment to.

The report of the Chief Officer (Democratic and Central Services) outlined the procedures for Council appointments to outside bodies and the Area Committee was requested to consider and appoint to those bodies listed in the report.

Andy Booth, Governance Services presented the report.

Members’ attention was brought to an appendix of the report which listed the organisations that required Elected Member appointments for the 2013/14 Municipal Year.

RESOLVED – That the following appointments be made for the 2013/14 Municipal Year:

Belle Isle Elderly Winter Aid  Councillor J Blake

Belle Isle Tenant Management  Councillor J Blake

Organisation (BITMO)  Councillor P Truswell

Holbeck Elderly Aid  Councillor A Ogilvie

Middleton Elderly Aid  Councillor K Groves

Inner South ALMO Area Panel  Councillor M Iqbal

Aire Valley Homes Leeds  Councillor P Truswell

  Councillor A Ogilvie

To receive a report of the Assistant Chief Executive (Customers and Communities) the report invites Area Committees to make appointments to Area Lead Member roles, Clusters and Corporate Carers Group for the next municipal year 2013-14.

The report of the Assistant Chief Executive (Customers and Communities) invited the Area Committee to make appointments to Area Lead Member roles, Clusters and the Corporate Carers Group for the 2013/14 Municipal Year.

Anne McMaster, Executive Officer (Partnerships) presented the report.

It was reported that following a review of area working, recommendations had been made to develop local ‘champion roles’ and for these to be re-launched as Lead Member roles. The Area Committee was also requested to appoint a representative to the Corporate Carers Group. Furthermore at the recent meeting of Member Management Committee it had been agreed that nominations to Cluster partnerships be made by the Area Committee.

RESOLVED:  That the following appointments be made for the 2013/14 Municipal Year:

Area Lead Members:

Environment & Community Safety  Councillor A Ogilvie

Children’s Services  Councillor J Blake

Employment, Skills & Welfare  Councillor K Groves

Health and Wellbeing  Councillor P Truswell

Adult Social Care  Councillor J Blake

Clusters:

Beeston and Cottingley and  Councillor A Ogilvie

Middleton Cluster  One Middleton Park Ward   Member to be confirmed

JESS (Joint extended schools and   Councillor A Gabriel

Services: Beeston Hill, Holbeck,   Councillor M Iqbal

Belle Isle and Hunslet)  Councillor J Blake

Corporate Carer:  Councillor A Gabriel

To receive a report of the Locality Manager (South and Outer East Leeds). The report provides an update on performance against the SLA between Inner South Area Committee and the South South-East Environmental Locality Team. This report covers the period from June 2012 to May 2013.

The report of the Locality Manager (South and Outer East Leeds) provided an update on performance against the Service Level Agreement (SLA) between South (inner) Area Committee and the South South East Environmental Locality Team.  The report covered the period from June 2012 to May 2013.  The Area Committee was also asked to consider and approve the attached Service Level Agreement for the delivery of delegated environmental services in 2013/14.

Tom Smith, Locality Manager (South and Outer East Leeds) presented the report. Member’s attention was brought to the following:

·  Revised mechanical cleaning routes.

·  Work with Groundwork – community engagement in Beeston Hill

·  Additional funding from the housing revenue account to target housing areas.

·  Closer work with waste management.

·  Revised days for path cleaning – moving to a pattern of fixed days from the 8 day cycle.

·  Ginnel clearing – jointly with Aire Valley Homes and Parks and Countryside.

In response to Members comments and questions, the following issues were discussed:

·  Involvement of the BITMO.

·  Enforcement issues – it was recognised that activity needed to be increased in some areas and staff would be deployed to do this.

·  De-leafing – the programme for this was based on hot spots and risk assessments.  No extra resources were made available to do this and increased activity may mean the suspension of other services.  It was suggested that the Environmental Sub-Group consider this.

RESOLVED –

(1)  That the performance of the South and Outer East Locality Team over the past year be noted.

(2)  That the Service Level Agreement for the delivery of delegated environmental services in 2013/14 be approved.

To receive a report of the Director of Children’s Services providing the Area Committee with an update on the recommendations agreed at the Executive Board on 13th March 2013; Investing in Young People: Future Direction for Youth Services in Leeds.

The report of the Director of Children’s Services provided the Area Committee with an update on the recommendations agreed at Executive Board in March 2013; Investing in Young People: Future Direction for Youth Services in Leeds.

The report also informed and updated the Area Committee of their delegated responsibilities for Youth activity funding.  This included how they commissioned, monitored and evaluated local play, arts, sports and cultural activity for young people aged 8-17 years with the involvement and participation of children and young people throughout the process.

Ken Morton, Head of Service, Young People and Skills presented the report.

Members’ attention was brought to allocations for the Area Committee to be ringfenced for activities for young people.

In response to Members comments and questions, the following was discussed:

·  Arranging an event for young people to attend to see what activities they would be interested in.

·  Mapping of all provision for young people, not just those provided by the Youth Service.

·  Community asset transfer of the South Leeds Youth Hub.

·  Formula for the distribution of resources – a further report was due to be considered by the Executive Board in July 2013.

RESOLVED –

(1)  That the Inner South Children and Young People Sub Group be tasked to consider the process for allocating the activity fund, how children and young people are involved and how it will link with other possible funding streams.

(2)  That an update be brought to the next meeting of the Area Committee.

To receive a report of the Director of Children’s Services providing a summary of information in relation to the three Children’s Services obsessions for both clusters in the Committee’s area.

The report of the Director of Children’s Services provided the Area Committee with an update and latest available data on issues discussed at the March Meeting.

The following were in attendance for this item:

·  Martyn Stenton, Area Head of Targeted Services

·  Andrea Richardson, Head of Early Help Services

·  Gail Faulkner, Head of Children’s Social Services (South)

The following issues were brought to Members’ attention:

·  Change of boundaries and population growth in the JESS cluster.

·  Work in place to reduce the number of NEETs.

·  School attendance figures.

·  The role of Early Start services.

In response to Members comments and questions, the following issues were discussed:

·  Concern regarding the number of social services referrals in Inner South.

·  Jobs and skills provision in relation to NEETs.

·  Use of data sharing for calculating the number of NEETs.

·  A further report would be brought in September 2013.

RESOLVED – That the report be noted.

To receive a report of the Assistant Chief Executive Customers and Communities, providing the Inner South Area Committee with a summary of the results from the 2011 Census and highlighting some of the issues emerging from the 2011 Census.

The report of the Assistant Chief Executive, Customers and Communities presented the Area Committee with a summary of the results from the 2011 Census and highlighted some of the issues emerging.

Jacky Pruckner, Information Officer presented the report.

It was reported that information in the report highlighted the changing diversity of the population in Inner South and by constituent wards.  Members had received census packs that gave information at an Area Committee and ward level and full information could be found online on the Leeds Observatory.

In response to Members comments and questions, the following issues were discussed:

·  Potential future methods of gathering data to replace the census.

·  The wide range of uses that Census data is made available for.

RESOLVED – That the report be noted.

To receive a report of the Priority Neighbourhood Worker providing the Committee with an update on the Priority Neighbourhood Worker (PNW) project from September 2012 to May 2013.

The report of the Priority Neighbourhood Worker (PNW) provided the Area Committee with the following:

·  An update on the PNW project from September 2012 to May 2013.

·  An overview of work carried out in Cottingley, key successes and areas for continued development and work going forward.

·  The development of the PNW’s work in Holbeck, supporting the development of the Holbeck Neighbourhood Plan.

Ellie Rogers, Priority Neighbourhood Worker presented the report.

Issues highlighted included the following:

·  Cottingley Neighbourhood Improvenet Plan

·  Work regarding employment/skills training

·  Beeston and Holbeck – work had begun with local community groups.

Members thanked Ellie for her work in the area.

RESOLVED – That the report be noted.

To receive a report of Area Leader – South East Leeds which brings to Members’ attention in a succinct fashion, brief details of the range of activities with which the Area Support Team are engaged based on the Area Committee Business Plan priorities, that are not addressed in greater detail elsewhere on this agenda. It provides opportunities for further questioning or the opportunity to request a more detailed report on a particular issue.

The report of the Area Leader – South East Leeds detailed a range of activities taking place within the Inner South Leeds Area.

The Chair welcomed John Baron and Pat McGee of Health for All to the meeting.  They informed the Area Committee of the South Leeds Life magazine and blog that had been produced and circulated in the Inner South Area.  Funding that had been used to produce this was now coming to an end and alternative funding possibilities were discussed.

Elected Members gave updates on their thed areas including the following:

·  Employment and Skills Board

·  Community Safety – Crime and Grime Partnership

·  Health and Well Being

Members’ attention was also brought to the Town and District Centres Programme and further discussion included welfare reform and funding available from the People’s Health Trust. 

Members were also asked to confirm representation on Area Committee Sub-Groups for the 2013/14 Municipal Year.

RESOLVED –

(1)  That the report be noted

(2)  That the following Sub-Group appointments be made for the 2013/14 Municipal Year:

Children and Young People Sub-Group – Councillors A Gabriel, J Blake and P Davey

Environmental Sub-Group – Councillors A Ogilvie, K Groves and M Iqbal

To receive a report of the Assistant Chief Executive (Customers and Communities) providing confirmation of the 2012/13 and 2013/14 revenue allocation and carry forward figure, an update on both the revenue and capital elements of the Wellbeing budget, a summary of the proposed ring-fencing for Area Committee Wellbeing funding for 2013/14 and details of revenue projects agreed to date. Members are also asked to note the current position of the Small Grants Budget.

The report of the Assistant Chief Executive (Customers and Communities) provided Members with the following:

·  Confirmation of the 2013/14 revenue allocation and the 2012/13 carry forward figure.

·  An update on both the revenue and capital elements of the Wellneing budget.

·  Details of revenue projects agreed to date.

·  A summary of the revenue proposals for 2013/14 which link to the priorities and actions in the Area Committee Business Plan.

·  The current position of the Small Grants Budget.

Light Addaquay, Area Officer presented the report.

Reference was made to meetings with Ward Members and the decision to move funding previously allocated to the Recreations Binyard Project for improvements to the play area at Holbeck Moor.

RESOLVED –

(1)  That the report be noted.

(2)  That the position of the Wellbeing Budget be noted.

(3)  That the Wellbeing revenue projects already agreed be noted.

(4)  That the small grants position be noted.

6pm Wednesday 4th September

Tenants Hall Enterprise Centre

Acre Close

Middleton

Leeds

LS10 4HX

Wednesday, 4^th September at 6.00 p.m. – Tenants Hall Enterprise Centre, Acre Close, Middleton, Leeds, LS10 4HX