Agenda and minutes

There were no appeals against the refusal of inspection of documents.

1 To highlight reports or appendices which officers have identified as containing exempt information within the meaning of Section 100I of the Local Government Act 1972, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2 To consider whether or not to accept the officers recommendation in respect of the above information.

3 If the recommendation is accepted, to formally pass the following resolution:-

RESOLVED – That, in accordance with Regulation 4 of The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 or Section 100A(4) of the Local Government Act 1972 as appropriate, the public be excluded from the meeting during consideration of those parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-‘

There were no resolutions to exclude the public.

There were no late items added to the agenda.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

No declarations were made.

No apologies were received.

The Principal of Swallow Hill Community College, Mrs Sarah Luffman attended the meeting to introduce herself to the Area Committee.

The Principal informed the Area Committee that following the conversion to academy and the appointment of herself as Principal in July 2013 immediate action has been taken to introduce systems and strategies to reverse the trend and bring about rapid improvement. As the systems and strategies become fully embedded the rate of progress will accelerate and bring about significant improvements in all key indicators of performance. The absence of a qualified data manager had led to no confidence in the current predictions at any Key Stage. This has now been addressed in the short term by consultancy from the Academies Enterprise Trust and a newly appointed data manager.

Other immediate strategies put in place to bring about change include:

·  A new system for assessment and reporting known as Rising Stars; Structures and strategies, including data collection and early intervention have been put in place to bring about rapid improvement and to ensure a solid foundation on which to make further progress.

·  Weekly two hour whole Academy professional learning and performance. Focus upon teaching and learning;

·  A model for individual and group intervention known as the 4xi Model;

·  A robust and systematic quality of provision cycle;

·  A full staff restructure;

·  Systematic approach to existing behaviour systems;

·  Re-engagement with students on alternate provision;

·  Comprehensive curriculum restructure with the aim to provide significant opportunities for learners of all abilities. A new governing body that provides challenge and support in equal measure and has a good understanding of the academy’s strengths and areas for improvement;

·  Rigorous performance management, appraisal. Support plans in place for underperforming colleagues;

·  Key appointments

·  Overhaul of SLAs to suit the needs of the students at Swallow Hill.

The Principal also informed the Committee that there has been a 1.4% increase in attendance and a 25% decrease in persistent absenteeism.

Members of the Area Committee thanked the Principal for attending and felt reassured by her open and honest account.

The Area Committee invited the Principal to return in the New Year.

To confirm as a correct record the minutes of the meeting held on 4^th September 2013.

(Copy attached)

Minute 34 Area Business Plan Update

It was noted that there was a typing error on page 5 to be amended prior to publishing.

RESOLVED – That the minutes of the meeting held on Wednesday 4^th September 2013 be approved as a correct record.

To consider any matters arising from the minutes.

Minute No. 34 Area Business Plan Update

In response to a letter sent to Channel 4 regarding burglary rates in Bramley a reply was received from the Deputy Head of Factual who responded that Channel 4 stand by the use of the survey carried out by a price comparison website that studied 3.49 million quote requests and found that LS13 had the highest amount of burglary claims over a 12 month period. He also stated that Bramley was the focus of West Yorkshire Police’s new burglary reduction strategies.

To receive the minutes of the Inner West Area Panel meeting held on 12^th August 2013.

(Copy attached)

The Area Committee considered the minutes of the Inner West Area Panel meeting held on 12^th August 2013.

RESOLVED – That the minutes be noted.

To receive the minutes of the Area Chairs Forum meeting held on 6^th September 2013.

(Copy attached)

The minutes of the Area Chairs Forum held on 6^th September 2013 were considered by the Area Committee.

RESOLVED – That the minutes be noted.

To receive the minutes of the Armley Community and PACT meeting held on 16^th October 2013 and the Bramley and Stanningley Community Forum and PACT meeting held on 26^th September 2013.

(Copies attached)

The minutes of the Armley Community Forum meeting held on 16^th October 2013 and the minutes of Bramley and Stanningley Combined Police PACT meeting and Community Forum meeting held on 26^th September 2013 were considered by the Area Committee.

Armley Community Forum minutes 4.2 - a matter was raised in relation to the Out of Hours Team being unable to attend a call out to properties which have been ‘red flagged’. Area Support asked to clarify situation and feedback.

Member’s attention was also drawn to item 5 - Armley Keystone Leaflet.

RESOLVED – That the minutes be noted.

To receive the report of the Director of Children’s Services the report provides the Area Committee with the latest position for 2 year old and primary school places in the inner west area of Leeds, in the wards of Armley and Bramley and Stanningley. It describes options for additional capacity and seeks Members views on these options and a preferred route forward.

(Copy Attached)

The Report of the Director of Children’s Services on the need for early years and primary school places for 2015 was presented by the Capacity and Sufficiency Lead with the Head of Learning Improvement also in attendance.

The Head Teacher’s for Hollybush Primary School and Whitecotes Primary School attended the meeting for this item.

The report described the latest position for 2 year old and primary school places in the inner west area of Leeds, in the wards of Armley and Bramley and Stanningley. It described the options for additional capacity and asked for Members views on the options.

The options for each ward were outlined as follows:

BramleyStanningley Ward

·  Options for expansion are considered potentially feasible at Whitecote, Hollybush and Bramley Primary. Whitecote is consistently oversubscribed, Hollybush rapidly increasing in popularity but not yet oversubscribed. Expansion of Bramley Primary would allow an unusual admission number of 40 to be rounded up to 60 offering organisational advantages for the school, and would be well placed for new housing planned very close by, Bramley is not currently oversubscribed.

·  Valley View has some potential for expansion. Proposals for changes in Farsley could impact on demand for this school, so the outcome needs to be clear prior to bringing Valley View forward for expansion.

·  One off increase in admission numbers have been considered, Raynville Primary would be able to deliver such capacity at short notice.

Armley

·  Options potentially feasible at St Bartholomew’s, Castleton and Armley Primary

·  Options to further expand St Bartholomew’s to a full 3 form entry which would offer organisational benefits for the school and be delivered relatively quickly with a project to remodel some of the accommodation.

·  An option at Armley Primary suggested the adjacent tennis courts be moved to allow expansion onto their site. This site is not the centre of demographic pressure and the school is undersubscribed.

·  The option at Castleton is to utilise a small piece of Council owned land opposite the school and look at reorganisation provision to provide a foundation unit.

·  The former Family Learning Centre at Whingate had been identified as having potential of expansion. The school are aware and are looking at options with Children’s Services.

A lengthy discussion took place with the Area Committee Members considering all the proposed options with the Head Teachers of Hollybush and Whitecote being invited to contribute to the discussion.

Discussion centred around the proposed sites, accessibility, the data used for the analysis of the proposals and the impact on the demographics of the West Inner area of such proposals.

In order to progress the meeting the Members of the Area Committee gave their agreement for the Chair to provide a form of words for the resolution of the item in consultation with Members after the meeting.

RESOLVED – That Members requested a more detailed discussion between Members, local schools and Children’s Services before a preferred option is presented to Executive Board.

To receive the report of the Director of Public Health to provide the West Inner Area Committee with information on the ways health and wellbeing is led and organised in Leeds, and to look at opportunities for the Area Committee to work closely with Leeds West Clinical Commissioning Group.

(Copy attached)

The report of the Director of Public Health informed the Area Committee of the changes to how health and wellbeing is led and organised in Leeds, including the establishment of the Statutory Health and Wellbeing Board, three new General Practitioner led Clinical Commissioning Groups which replaced the Primary Care Trusts and the return of Public Health leadership to Local Government.

Cllr Lowe as Area Lead for Health and Wellbeing introduced this item introducing Dr Fiona Day, Dr Mark Fuller and Tim Taylor, The Health and Wellbeing Improvement Manager who were in attendance for this item.

The Committee were informed of the introduction of local Health and Wellbeing Boards. These Boards are where key leaders from the health and care system work together to improve the health and wellbeing of the local population and reduce health inequalities. Health and Wellbeing Board members work together to understand their local community’s needs, agree priorities and encourage commissioners to work in a more joined up way. The Leeds Health and Wellbeing Board formally began operating in April 2013, with Councillor Mulherin as the Chair.

The Committee were told about the Leeds West Clinical Commissioning Group (LWCCG) which is made up of 38 GP practices in the west and parts of outer north west and south west Leeds. LWCCG is the largest of the 3 CCGs that cover Leeds, it is a statutory organisation responsible for local health budgets and ensuring that the NHS provides high quality healthcare to those living in this area. LWCCG has identified reducing health inequalities as one of its key strategic objectives and wants to work with LCC WNW Public Health Team and Inner West partners to develop a joint commissioning specification to address this issue.

Members discussed issues raised in the report including;

·  Mental health illnesses and those who care for them, the need for a ‘wrap around service’

·  The significance of the economy on health inequalities and support services

·  Accessibility of services

·  Outcomes based data

·  Focus on men’s health

A number of GPs had been invited to attend the meeting for this item. The Chair read out an apology from Dr Gordon Sinclair who had hoped to attend but unfortunately had been at another meeting on the other side of the city.

RESOLVED –

·  That the Area Committee recognised the changes in health and wellbeing, and the significant challenges in Inner West Leeds.

·  To build on good local relationships and look at new ways of working to tackle long term issues

·  To get more accurate data at a localised level in line with Joint Health and Wellbeing indicators.

·  To develop indicators which are measurable and outcome based.

To receive the report of the Assistant Chief Executive (Citizens and Communities) to advise the West Inner Area Committee on the current position of the West Inner Area Committee wellbeing revenue and capital budget 2013/14. The report highlights projects rolled forward from 2012/13, monitoring of projects approved in 2013/14, and the position statement on small grants and skips budgets.

(Copy attached)

The Report of the Assistant Chief Executive (Citizens and Communities) advised the Area Committee of the balance of the Inner West Wellbeing revenue and capital budget 2013/14, the position statement on the small grants and skips budget and updated the committee on projects rolled forward from 2012/13 and monitoring of projects approved in 2013/14. The report also asked the Area Committee to approve the grant application and commissioning process for the 2014/15 Wellbeing budget.

Members had expressed an interest in exploring apprenticeship opportunities for inner west, with a view to allocating some wellbeing monies to support local initiatives. Details of possible options were attached as appendix 3 to the report.

Members attention was drawn monies allocated through the Capital Receipts Incentive Scheme. Allocations were made by July and November Executive Board giving a total of £18,884.18. Members were asked to consider using the capital receipts money towards any recently approved capital schemes that were funded through the revenue budget and are yet to be progressed.

RESOLVED 

·  That the content of the report be noted

·  That Cllr McKenna as Area Lead for Employment and Welfare with Area Support develop the apprenticeship scheme and report back to the December meeting.

·  That capital monies scheme for the Bramley War Memorial be circulated through the Chair.

·  That the Wellbeing and grant application and commissioning process for 2014/15 be approved

To receive the report of the Assistant Chief Executive (Citizens and Communities) to provide an update to the Area Committee on the new initiatives and partnership working within the area that contribute to the priority themes outlined in the Area Committee’s Business Plan.

(Copy attached)

The report of the Assistant Chief Executive (Citizens and Communities) provided an update to the Area Committee on new initiatives and partnership working within the area that contribute to the priority themes outlined in the Area Committee’s Business Plan. The report also included information on a range of projects including the Neighbourhood Improvement Board, Youth Activities Fund and Leeds Lets Get Active.

The Area Lead is keen to ensure the Inner West has an effective consultation and engagement programme with children and young people. The partners consulted to date are supportive of this way forward in the Inner West.  Initial conversations in the summer proved helpful to understanding the needs of children and young people but a more sustainable model is required for on-going engagement work. The proposal is to work with the clusters and partners to develop a child-led Children and Young Peoples Board. This group will meet regularly with members and local partners to develop a local programme of activity for children and young people. Members can also visit other local groups of children and young people to seek a more informal view of issues for children and young people. Partners are keen to work with this model and discussions are underway to identify resources to support the Children and Young Peoples Board through Children’s Services.

RESOLVED – That Area Committee noted the contents of the report and approved the establishment of an Inner West Child-led Children and Young Peoples Board to support the Youth Activities Fund.

Next meeting will be held Wednesday 18^th December 2013, 5.00pm venue to be confirmed.

The next meeting will be held Wednesday 18^th December 2013, 5:00pm at St Bartholomew’s Primary School.