Agenda and minutes

Development Plan Panel
Thursday, 10th January, 2019 1.30 pm, NEW

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Natasha Prosser 0113 3788021 

No. Item


Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Rules (in the event of an Appeal the press and public will be excluded)


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)


There were no appeals against refusal.



Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2  To consider whether or not to accept the officers recommendation in respect of the above information.


3  If so, to formally pass the following resolution:-


  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:


There was no exempt information.



Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.


(The special circumstance shall be specified in the minutes).


There were no formal late items of business added to the agenda, however the Panel received two supplementary packs prior to the meeting in regards to item 6 – Site Allocations Plan Update. (Minute 56 refers)



Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct


There were no declarations of disclosable pecuniary interests.



Apologies for Absence


Apologies for absence were received from Tim Hill, Chief Planning Officer.




Site Allocations Plan Update pdf icon PDF 105 KB

To consider the report of the Chief Planning Officer with an update on the Site Allocations Plan.


(Report attached)


(Appendices 1 & 2 to follow)


Additional documents:


Further to minute 48 of the meeting held 18th December 2018, the report of the Chief Planning Officer provided the Panel with an update on the Site Allocations Plan’ position.


The Group Manager, Policy and Plans, introduced the report and summarised the overall scope of the SAP Inspectors’ schedule of recommended potential Main Modifications, which would be subject to a 6 week consultation period.


Members noted the SAP would be considered by Executive Board on 14th January 2019 with a Recommendation to agree public consultation on the Main Modifications. Prior to the meeting, the Panel received supplementary information due to be considered at Executive Board on 14th January 2019, which included:

·  Executive Board Report

·  Appendix 1 - Further post hearing note from the Inspector;

·  Appendix 2 - Inspectors’ recommended potential Main Modifications;

·  Appendix 3 - Sustainability Appraisal document;

·  An updated version of ‘Table 1’, as detailed within Appendix 2 to the submitted report


Members discussed the following:

-  The proposed review of the SAP which will be commenced with the intention of submission to the Inspector by 31st December 2021 following the adoption of the Core Strategy Selective Review.

-  Noted the removal of phasing allowed focus on the suitability of sites, avoiding any delays to meeting Leeds’ housing requirements and sought to reduce the overall release of Green Belt for development.


Members were informed that the Inspector requested Officers to review the Gypsy and Traveller policy, requiring the Council to allocate provision of private sites, to be reviewed before 2024, to plan for the need of Gypsies and Travellers.  A Member requested that the Council and its Members’ welcome further provision around Gypsy and Travellers’ accommodation of private sites.  Additionally, it was agreed to monitor the deliverability of sites and report back to DPP with an update, including a response from Leeds Gate.


In response to Members concerns, the Legal Adviser clarified that the Council facilitate the public consultation on behalf of the Inspector; representations will be dealt with directly by the Inspector.  Representations with no relevance to the scope of Main Modifications are likely to be deemed not duly made. 


Additionally, Members were informed that the Main Modifications relate solely to the soundness and legal compliance of the plan.  In addition a schedule of additional modifications, which are consequential changes for clarity purposes, will be made available by the Council on its website.  These are not subject to consultation but provide clarity. 


The Chair reiterated the importance of convening Ward Member briefings, specifically upon completion of the SAP process.  Panel Members expressed their gratitude to Officers and the Legal team for their hard work during the SAP process, highlighting the achievement that significant weight can be afforded to the provisions of the SAP when determining planning applications.



A.  To note the contents of the report and the supplementary documents and the comments made during the discussions on the progression of the SAP and;

B.  To recommend Executive Board approve that the Inspectors schedule of  ...  view the full minutes text for item 56.


Date and Time of Next Meeting

To note the date and time of the next meeting as 22nd January 2019 at 13:30pm.




A.  To note the next meeting scheduled for 22nd January 2019 has been cancelled

B.  To note the date and time of the next meeting as Tuesday 19th February at 13:30pm