Agenda for General Purposes Committee on Tuesday, 7th May, 2013, 2.00 pm

General Purposes Committee - Tuesday, 7th May, 2013 2.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Debbie Oldham 0113 39 51712

Items
No.	Item
43.	Appeals against refusal of inspection of documents To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded). (*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting) Minutes: No appeals against refusal of inspection of documents.
44.	Exempt Information - possible exclusion of the press and public 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:- Minutes: The were no resolutions to exclude the public.
45.	Late items To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes) Minutes: There were no late items. However, the Clerk advised that, due to an original formatting error, Appendix 2 of Item 7 was re-issued to Councillors by letter on 26th April 2013. The clerk also advised that Item 10 of the agenda had been withdrawn from the agenda following discussions between the Chair and the Head of Governance Services on 2nd May 2013.
46.	Declaration of Disclosable Pecuniary and Other Interests To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. Minutes: No declarations of disclosable pecuniary and other interests.
47.	Apologies for absence To receive any apologies for absence from the meeting. Minutes: No apologies were received.
48.	Minutes of the previous meeting PDF 53 KB To receive as a correct record the minutes of the meeting held on 12^th February 2013. Minutes: RESOLVED – That the minutes of the General Purposes Committee meeting held on 12^th February 2013 be approved as a correct record.
49.	Establishing a Health and Wellbeing Board PDF 89 KB To receive the report of the City Solicitor and Director of Adult Social Care to consider and make recommendations to full Council about the governance arrangements for a Leeds Health and Wellbeing Board and other associated amendments to the constitution. Additional documents: 130412Appendix1TOR , item 49. PDF 41 KB HWBB Membership Appendix 2 , item 49. PDF 26 KB Appendix 3 Article , item 49. PDF 47 KB Minutes: The Principal Corporate Governance Officer presented a joint report of the City Solicitor and the Director of Adult Social Care asking the General Purposes Committee to consider and make recommendations to full Council in relation to the governance arrangements for the establishment of a Leeds Health and Wellbeing Board and other associated amendments to the constitution. RESOLVED – The General Purposes Committee considered the recommendations outlined in the report and made the following recommendations to full Council:- a) That approval is given to the terms of reference for the Health and Wellbeing Board as set out ion appendix 1 of the report. b) That approval is given to the proposals of the membership for the Health and Wellbeing Board as set out in appendix 2 of the report. c) That approval is given to amendments of the Council Procedure Rules to provide for: • receipt by council of the minutes of the Health and Wellbeing Board; and · the quorum for the Health and Wellbeing Board to be four to include one councillor and a Clinical Commissioning Group representative; and · substitute arrangements for councillors who are members of the Leeds Health and Wellbeing Board, to be appointed via nomination from the relevant group whip d) That consultation should take place with the Health and Wellbeing Board about the proposed direction in relation to voting rights, as set out on the report. e) That delegation be given to the City Solicitor: · To consider the response of the Health and Wellbeing Board about the direction in relation to voting rights, and subject to consultation with the Leader, to make a direction ; and · Further to any appointments made by the Health and Wellbeing Board, amend the Council Procedure Rules to provide for substitute arrangements for voting non-councillor members of the Board, in the terms outlined in the report. f) That approval is given to a new Article 17 relating to Health, as set out in appendix 3 of the report. g) That approval is given to amendments to the Area Committees’ terms of reference so that those committees can advise or make representations to the Health and Wellbeing Board, and consider proposals referred to them by the Health and Wellbeing Board. h) That approval is given for amendments to the Executive and Decision-making Procedure Rules as set out in item 8 appendix A on the agenda.
50.	Executive and Decision Making Procedure Rules PDF 68 KB To receive the report of the Director of Resources to consider the introduction of amendments to the Executive and Decision Making Procedure Rules. Additional documents: Appendix A Procedure Rules , item 50. PDF 131 KB Minutes: A report was presented by the Director of Resources for the General Purposes Committee to consider the introduction of amendments to the Executive and Decision Making Procedure Rules attached as Appendix A to the report. The amendments ensure that the practice and procedure are adequately reflected in the Council’s Constitution. RESOLVED – The General Purposes Committee approved the Executive and Decision Making Procedure Rules as set out in appendix A of the report. General Purposes Committee recommended that full Council authorise the City Solicitor to make further amendments to the Constitution consequential upon the changes to these procedures.
51.	Six Month Review of the Plans Panel Arrangements PDF 94 KB To receive a report of the Chief Planning Officer to review the new arrangements for member decision making through the formation of the three new plans panels to assess the effectiveness of the new arrangements after six months of operation. Minutes: The Chief Planning Officer presented a report which reviewed the new arrangements for member decision making through the formation of the three new plans panels to assess the effectiveness of the arrangements after six months of operation. Discussion took place in relation to the differing workloads of the three panels, the pre application process, length of meetings and the often excessive time demands placed on Members. Members asked that a further review of the arrangements, consulting widely with all members be undertaken and reported to the committee in six months’ time. RESOLVED - The General Purposes Committee noted the progress made to date in embedding the new arrangements and asked that the Chief Planning Officer prepare a further report on the arrangements for consideration by the Committee in six months’ time. Councillor A Blackburn entered the meeting during consideration of this item.
52.	Member Management Committee Terms of Reference ITEM WITHDRAWN FOLLOWING DISCUSSION BETWEEN THE CHAIR AND THE HEAD OF GOVERNANCE SERVICES To receive the report of the City Solicitor to incorporate the functions of the Standards and Conduct Committee within the Terms of Reference of Member Management Committee. Minutes: This item was withdrawn on the 2^nd May 2013.
53.	Amendments to the Officer Delegation Scheme - Council Functions PDF 62 KB To receive a report of the Chief Executive to consider and make recommendations to full Council the amendments to the Officer Delegation Scheme (Council Functions) Additional documents: Appendix 1 Dir Resources , item 53. PDF 25 KB Appendix 2 Asst Chief Exec , item 53. PDF 57 KB Appendix 3 City Solicitor , item 53. PDF 19 KB Minutes: The Chief Executive presented a report requesting General Purposes Committee to consider and make recommendations to full Council the amendments to the Officer Delegation Scheme (Council Functions). RESOLVED – General Purposes Committee resolved to; a) note the intention of the Leader to amend the officer delegation scheme (executive functions); and b) to recommend to full Council to amend (with effect from the new municipal year): · the officer delegation scheme (council functions) as shown in the appendix 1 of the report (Director of Resources), appendix 2 (Assistant Chief Executive (Customer Services and Community) and appendix 3 (City Solicitor); and · the terms of reference of the Scrutiny Boards (Safer and Stronger Communities) and (Resources and Council Services), and the general delegation scheme, to reflect the revised post-title for the Assistant Chief Executive.