Agenda and minutes

General Purposes Committee
Monday, 9th May, 2016 3.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Phil Garnett 0113 39 51632 

Items
No. Item

35.

Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

 

Minutes:

There were no appeals against the refusal of inspection of documents.

36.

Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no resolutions to exclude the public.

37.

Late items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

 

Minutes:

No late items were submitted to the agenda for consideration.

38.

Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

Minutes:

There were no declarations of interest.

39.

Apologies for absence

To receive any apologies for absence from the meeting.

Minutes:

Apologies for absence were received from Councillor Lowe and Councillor J Procter. Councillor Coupar attended as substitute for Councillor Lowe.

40.

Minutes - 9th February 2016 pdf icon PDF 55 KB

To receive the minutes of the meeting held on 9th February 2016

Minutes:

RESOLVED – That the minutes of the meeting held on 9th February 2016 be approved as a correct record.

41.

Amendments to Council Procedure Rules pdf icon PDF 52 KB

To receive a report of the City Solicitor which presents feedback from political groups on changes to the operation of Ordinary Council meetings that have been in operation for a trial period during this municipal year and seeks approval to the new arrangements set out at Appendix 1 with effect from the commencement of the new municipal year.

Additional documents:

Minutes:

 Further to minute 17 of the meeting held on 19th October 2015 the City Solicitor submitted a report presenting feedback from political groups on changes to the operation of Ordinary Council meetings that have been in operation for a trial period during this municipal year and seeking approval to the new arrangements which was set out at Appendix 1 to the report, with effect from the commencement of the new municipal year.

 

In addition the report also proposed minor amendments to the substitute provisions for General Purposes Committee and Plans Panels , to provide clarification in respect of circumstances where suspension of procedure rules to introduce a motion will also permit the admittance of amendments to that motion and to the Officer Delegation Scheme (Council (non-executive) Functions) for the City Solicitor.

 

RESOLVED –

 

a)  To recommend that full Council approves the revised Council Procedure Rules as set out at Appendix 1.

 

b)  To note the indicative timings for the consideration of business at ordinary meetings of full Council as set out at Appendix 2.

 

c)  To recommend that full Council approves the amendment to the officer Delegation Scheme (Council (non-executive) Functions) to the City Solicitor as set out at Appendix 3.

 

42.

Plans Panels Terms of Reference pdf icon PDF 83 KB

To receive a report of The Chief Planning Officer detailing amendments to the Plans Panel Terms of Reference.

Additional documents:

Minutes:

The Chief Planning Officer submitted a report informing Members that the existing arrangements for the Plans Panels have been in place since 2012, when a new City Panel and two Area Panels- North & East and South & West were created.

 

Members noted that since then the workload of the Panels has fluctuated, with often an imbalance of workloads between the three Panels and a heavy agenda for the City Panel, which deals with city centre applications as well as a range of applications of strategic importance.

 

A review of the terms of reference of the City Panel has recently been carried out in a bid to readdress the workload issues and to refocus the work of the City Panel and the Area Panels, placing applications before the most appropriate Plans Panel for consideration.

 

Members noted that the review had been carried out by the Joint, cross party, Member-Officer Working Group, a, which has made a number of proposed changes to the City Panels terms of reference.

 

To make changes to the size, scale and type of items going before the City Panel, requires changes to the terms of reference contained within the Council’s Constitution. 

 

RESOLVED – That the proposed changes to the City Panel terms of reference be recommended to full Council for approval.