Agenda and minutes

General Purposes Committee
Wednesday, 10th May, 2017 10.00 am

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Kevin Tomkinson 

Items
No. Item

23.

Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

 

Minutes:

There were no appeals against the refusal of inspection of documents.

24.

Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no resolutions to exclude the public.

25.

Late items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

 

Minutes:

There were no late items.

26.

Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

Minutes:

There were no declarations of interest.

27.

Apologies for absence

To receive any apologies for absence from the meeting.

Minutes:

Apologies were received from Councillor Yeadon (Councillor Rafique attended as substitute), Councillor Golton and Councillor Varley..

28.

Minutes of the last meeting pdf icon PDF 53 KB

To receive and approve the minutes of the meeting held on 8th March 2017.

Minutes:

RESOLVED – That the minutes of the meeting held on the 8th March 2017 be approved as a correct record.

29.

Joint Review of all Polling Districts, Places and Stations and Community Governance Review of Parish and Town Council Arrangements pdf icon PDF 128 KB

To consider a report of the Head of Elections, Licensing and Registration seeking agreement to the process and timetable for the joint Review of Polling Districts, Places and Stations and Community Governance Review of all Parish and Town Council arrangements.

Additional documents:

Minutes:

The Head of Elections, Licensing and Registration submitted a report asking General Purposes Committee to agree the process and timetable for the joint Review of Polling Districts, Places and Stations and Community Governance Review of all Parish and Town Council arrangements.

RESOLVED -

a)  That the process for the Joint Review of Polling Districts, Places and Stations and Community Governance Review of all Parish and Town Council arrangements be agreed as set out in the report;

b)  That the timetable for the Joint Review as set out at Appendix A to the report be agreed.

c)  That the Terms of Reference for the Community Governance Review of all Parish and Town Councils as set out in Appendix B to the report; be agreed and

d)  Agreed that the Elections Working Group will be used as a working group to discuss the results of any representations received in response to both consultation exercises, and provide recommendations for General Purposes Committee’s consideration as set out in this report.

 

 

30.

Annual Review of the Constitution pdf icon PDF 118 KB

To consider the report of the City Solicitor setting out proposed amendments to the Council’s constitution to ensure that it remains up to date and fit for purpose and recommending the relevant changes to Council.

 

Additional documents:

Minutes:

The City Solicitor submitted a report setting out proposed amendments to the Council’s constitution to ensure that it remains up to date and fit for purpose.

 

RESOLVED –

(a)To recommend that Council approves the amendments to the following documents (as set out in this report and shown on the appendices attached to the report):-

·  Article 6 (Appendix D)

·  Article 15 (Appendix H)

·  Officer Delegation Scheme (Council (non-executive) Functions):-

o  Director of Resources and Housing (Appendix B1)

o  Director of Communities and Environment (Appendix B2)

·  Scrutiny Board Terms of Reference (Appendix C)

·  Council Procedure Rules (Appendix E)

·  Community Committee Procedure Rules (Appendix F)

·  Chief Finance Officer Protocol (Appendix G)

 

(b)That in respect of Article 13 – Decision Making (Appendix A) the Corporate Governance and Audit Committee be asked to consider the proposed amendments set out in both the report and Appendix A to the report and that any recommendations be submitted to a future meeting of this Committee.