Agenda and minutes

General Purposes Committee
Monday, 11th December, 2017 11.30 am

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Email: kevin.tomkinson@leeds.gov.uk 

Items
No. Item

8.

Appointment of Chair

Minutes:

It was moved by Councillor Lowe, seconded by Councillor D Blackburn that Councillor James Lewis be appointed to Chair the meeting until the arrival of the Chair, Councillor Blake.

 

RESOLVED – That Councillor James Lewis be appointed as Chair until the arrival of Councillor Blake.     

9.

Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

 

Minutes:

There were no appeals against the refusal of inspection of documents.

10.

Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no resolutions to exclude the public.

11.

Late items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

 

Minutes:

There were no late items, however the following additional information in respect of Item 7 (minute 45 refers) the Joint Review of Polling Districts and Community Governance Review of Parish and Town Councils was circulated to all Members;

 

·  Comments in respect of the proposed creation of a Parish Council for Garforth

·  An email dated 8th December 2017 from the Deputy Chief Officer, Yorkshire Local Councils Association.

12.

Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

Minutes:

There were no declarations of interest.

13.

Apologies for absence

To receive any apologies for absence from the meeting.

Minutes:

Apologies were received from Councillor M Dobson and Councillor S Golton.

14.

Minutes of the last meeting pdf icon PDF 63 KB

To receive and approve the minutes of the meeting held on Monday 2nd October 2017.

Minutes:

RESOLVED – That the minutes of the meeting held on the 2nd October 2017 be approved as a correct record.

15.

Joint Review of Polling Districts and Community Governance Review of Parish and Town Councils pdf icon PDF 131 KB

To consider a report of the Head of Elections Licensing and Registration to consider final proposals for the joint polling district review and community governance review of parish and town councils and to agree the final proposals for the polling district review to be published on 11 January 2018 and for the community governance review, to be agreed at full Council on 10 January 2018 and published on 11 January 2018.

Additional documents:

Minutes:

Following the commencement of this item Councillor Blake arrived and assumed the Chair.

 

Further to minute 37 of the meeting held on 2nd October 2017 the Head of

Elections, Licensing and Registration submitted a report asking General

Purposes Committee to consider the final proposals for the Joint Polling

District Review and community governance review of parish and town councils,  seeking agreement for the Final Proposals to be published on 11th January 2018 and for the Community Governance Review to be submitted to full Council on 10th January 2018, and published on 11th January 2018.

 

The report also sought agreement to defer the decision on the General Purposes Committee’s recommendation relating to the abolition of Ledston Parish Council until March 2018.

 

In considering this item Members also considered some additional information that had been received following the despatch of the agenda on the 1st December 2017.

 

RESOLVED: -

 

a)  To recommend to council that the summary of the proposals set out in Appendix B and Appendix C to the report be not progressed.



b)  To receive the summary of proposals set out in Appendix D, and:

 

i)  In respect of the proposals relating to the community governance review, seek the approval of full council to them; and,

ii)  In respect of the polling district review, to confirm them as the final proposals to be published on 11th January 2018 and come into effect for the local government elections on 3rd May 2018

 

c)  To agree the recommendation set out in paragraph 6.3 of the report to defer any decision in respect Ledston Parish Council until March 2018.