Agenda and minutes

General Purposes Committee - Wednesday, 12th December, 2018 3.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Email: 

No. Item


Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)



There were no appeals against the refusal of inspection of documents.


Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2   To consider whether or not to accept the officers recommendation in respect of the above information.


3   If so, to formally pass the following resolution:-


RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-



There were no resolutions to exclude the public.


Late items

To identify items which have been admitted to the agenda by the Chair for consideration


(The special circumstances shall be specified in the minutes)



There were no late items.


Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.


There were no declarations of interest.


Apologies for absence

To receive any apologies for absence from the meeting.


Apologies for absence were received from Councillors Amanda Carter, Charlwood and Dobson. Notification was received that Councillor B Anderson would be present as substitute for Councillor Amanda Carter.


Minutes of the last meeting pdf icon PDF 204 KB

To receive and approve the minutes of the meeting held on 1st October 2018.




RESOLVED – That the minutes of the meeting held on the 1st October 2018 be approved as a correct record.


Review of polling districts, polling places and polling stations pdf icon PDF 325 KB

To consider the report of the Chief Officer, Elections and Regulatory that sets out the initial proposals to be published on 13 December 2018 for the second consultation period of the review.



Additional documents:


The Chief Officer for Elections and Regulatory Services submitted a report which asked Members to consider initial proposals for the polling district review and to agree the initial proposals to be published on 13 December 2018 for the second consultation period of the review.





(a)  To note that the summary of representations set out in Appendix B of the report had cross party support and resolved in each case to confirm as an initial proposal;

(b)  That having considered the summary of representations set out in Appendix C which had been rejected by all parties, resolved in each case to reject and not include in the Council’s initial proposals.

(c)  To note that the initial proposals agreed today will be published for further consultation from 13 December 2018 to 31 January 2019.



Procedure for Short Notice Publication of Officer Key Decision Reports pdf icon PDF 173 KB

To consider the report of the City Solicitor that sets out the conclusions of Corporate Governance and Audit Committee’s consideration of the issues raised with them and recommends to General Purposes Committee amendments to the Constitution a method to regularise the process for the late publication of reports supporting an officer Key decision.



Additional documents:



Further to minute 43 of the Corporate Governance and Audit Committee held on the 23rd November 2018 the City Solicitor submitted a report setting out proposals to clarify and regularise the steps necessary for officers when, having given the required 28 days’ notice of an intention to take a Key decision, it is not possible to fulfil the publication requirements in respect of report and delegated decision notice.


RESOLVED – That it be recommended to Full Council that the Executive and Decision Making Procedure Rules be amended as set out in Appendix 2 of the report.



Implementation of the NJC Pay Spine pdf icon PDF 750 KB

To consider the report of the Director of Resources and Housing seeking Members approval of the implementation of the 2019 NJC Pay Spine.




The Chief Officer (HR) submitted a report updating the Committee on the implementation of the National Joint Council (NJC) new pay spine and seeking approval of the assimilation option.




(a)  To note the implementation of the NJC nationally agreed collective agreement which introduces a new pay spine effective from 1st April 2019 and approve option A for assimilation.


(b)  To note that the director of Resources and Housing is responsible for implementation.