Agenda and minutes

General Purposes Committee - Wednesday, 13th February, 2019 4.00 pm

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Email: 

No. Item


Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)



There were no appeals against the refusal of inspection of documents.




Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2   To consider whether or not to accept the officers recommendation in respect of the above information.


3   If so, to formally pass the following resolution:-


RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-



There were no resolutions to exclude the public.




Late items

To identify items which have been admitted to the agenda by the Chair for consideration


(The special circumstances shall be specified in the minutes)



There were no late items.




Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.


There were no declarations of pecuniary or other interests.




Apologies for absence

To receive any apologies for absence from the meeting.


Apologies for absence were received from Councillors W Kidger and M Dobson, with no substitute Members present.




Minutes of the last meeting pdf icon PDF 197 KB

To receive and approve the minutes of the meeting held on 12th December 2018.


RESOLVED – That the minutes of the meeting held on the 12th December 2018 be approved as a correct record.




Review of Polling Districts, Polling Places and Polling Stations pdf icon PDF 229 KB

To consider the report of the Chief Officer for Elections and Regulatory Services that sets out final proposals for the review of polling districts, polling places and polling stations.

Additional documents:


The Chief Officer for Elections and Regulatory Services submitted a report which asked Members to consider initial proposals for the polling district review and to agree the final proposals to be published on 14th February 2019.


The Electoral Services Manager introduced the report, informing Members that the initial proposals had not received any further representation following the previous meeting. However, Members heard that following publication of the report, discussions with representatives of Lawnswood High School had taken place, and the school was no longer considered to be a suitable site for a polling station in the Weetwood ward.


RESOLVED – That the final proposals set out at Appendix B be approved, subject to the removal of proposal ‘WE1’.




Approval of the 2019/20 Pay Policy Statement pdf icon PDF 256 KB

To receive a report of the Chief Officer HR seeking Members’ views on the revised Pay Policy Statement and for the Committee to make recommendations to Full Council to approve the changes before the start of the 2019/20 financial year.


The Chief Officer Human Resources submitted a report seeking Members’ views on the revised Pay Policy Statement and for the Committee to make recommendations to Full Council to approve the changes before the start of the 2019/20 financial year.


The Head of Human Resources introduced the report, outlining some of the key messages from the report.


RESOLVED – That the following be recommended to Full Council:


a)  Consideration and approval of the Pay Policy Statement for the 2019/20 financial year as attached in Appendix A.

b)  That any in year requirement to amend the Annual Pay Policy Statement as a consequence of changes to Council Policies is reported to the General Purposes Committee to consider recommending to Full Council for approval.

c)  Delegation to the Chief Officer (HR) of any necessary adjustments to the Council’s pay scales arising from nationally agreed pay awards.




Date and Time of Next Meeting


RESOLVED – That the next meeting be held 15th May 2019 at 12pm.


Councillor Alison Lowe informed the Committee that it was her last meeting as a Member, as she would not be seeking re-election for the next municipal year. The Chair took the opportunity to thank Councillor Alison Lowe for her contribution to the Committee during her time as an Elected Member, and wished her well for her future endeavours.