Agenda and draft minutes

General Purposes Committee - Wednesday, 19th October, 2022 10.00 am

Venue: Civic Hall, Leeds, LS1 1UR

Contact: Andy Booth 

Link: to View Meeting Recording

Items
No. Item

8.

Appeals against refusal of inspection of documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

 

Minutes:

There were no appeals against the refusal of inspection of documents.

9.

Exempt Information - possible exclusion of the press and public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

 

Minutes:

There were no resolutions to exclude the public.

10.

Late items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

 

Minutes:

There were no late items.

11.

Declaration of Interests

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

There were no declarations of interest.

12.

Apologies for absence

To receive any apologies for absence from the meeting.

Minutes:

Apologies for absence were submitted on behalf of Councillor H Hayden

13.

Minutes of the last meeting pdf icon PDF 96 KB

To receive and approve the minutes of the meeting held on 11 July 2022.

Minutes:

RESOLVED – That the minutes of the meeting held on the Monday, 11 July 2022 be approved as a correct record.

14.

Proposed Community Governance Review of Thorp Arch Parish Council pdf icon PDF 411 KB

The report of the Chief Officer, Elections and Regulatory informs Members of a a request to increase the number of Parish Councillors for Thorp Arch Parish Council.  The Council must consider this request and decide whether a Community Governance Review should take place with a view to increasing the number of councillors from 5 to 6

Additional documents:

Minutes:

The report of the Chief Officer, Elections and Regulatory informed the Committee of a request to increase the number of Parish Councillors for Thorpe Arch Parish Council.  The Council must consider this request and decide whether a Community Governance Review should take place with a view to increasing the number of Councillors from 5 to 6.

 

John Mulcahy, Chief Officer, Elections and Regulatory and Susanna Benton, Head of Electoral Services were in attendance.

 

Members were informed that the request had been made due to a new housing development which would increase the size of the electorate.  The request was supported by local Ward Councillors.

 

RESOLVED –

 

(1)  That a Community Governance Review of Thorp Arch Parish Council be undertaken.

(2)  That the terms of reference and timetable for the review as detailed in Appendix A be approved.

 

 

15.

To inform General Purposes Committee of the use by the Monitoring Officer and her Deputies of her power under Article 15 15.2.3 pdf icon PDF 246 KB

The report of the City Solicitor recommends that General Purposes Committee notes the use of the powers of the Monitoring Officer

Minutes:

Following the adoption of an amended Article 15 by Full Council on 26 May 2022 the report of the City Solicitor updated the Committee of the use of the powers under Article 15.2.3 of the Constitution by the Monitoring Officer on two occasions since the Committee last sat:

 

1.  On 15 July to re-align 2 scrutiny functions to correct a historic inconsistency on alignments; and

2.  On 26 September 2022 to further update Article 15 following a decision of Executive Board on 27 July 2022 to delegate future changes to the Protocol for the Roles of Members and Officers in Decision Making to the Monitoring Officer.

 

RESOLVED – That the use of the powers of the Monitoring Officer be noted.

 

 

16.

Date and Time of Next Meeting

Wednesday, 14 December 2022 at 10.00 a.m.

 

Minutes:

Wednesday, 14 December 2022 at 10.00 a.m.