Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Rules (in the event of an Appeal the press and public will be excluded)

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals.

RESOLVED – That, in accordance with Schedule A to the Local Government Act 1972 and Access to Information Procedure Rules 10.4 (1), the public be excluded from the meeting during consideration of the following parts of the agenda designated as exempt from publication on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present there would be disclosure to them of exempt information so designated as follows:-

A)  That the appendix to Agenda Item 7 – 22/03466/FU – Guiseley School, Fieldhead Road, Leeds and referred to in minute no.43 be designated as exempt from publication and considered in private. This is on the grounds that it contains information relating to protected characteristics and it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information at present.

There were no formal late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Members did not declare any interests.

Apologies were received on behalf of Councillors E Taylor and L Buckley. Councillor R Jones attended as a substitute on behalf of Councillor E Taylor and Councillor B Anderson attended as a substitute on behalf of Councillor L Buckley.

To receive and consider the attached minutes of the previous meeting held Thursday, 23^rd November 2023.

RESOLVED – That the minutes of the previous meeting held Thursday, 23^rd November 2023, be approved as an accurate record.

To receive and consider the attached report of the Chief Planning Officer regarding an application for a new artificial grass pitch with floodlighting; storage container; new emergency access; relocation of existing long jumps; associated landscaping works. Guiseley School, Fieldhead Road, Guiseley.

Further to the minutes of the previous meeting held Thursday, 23^rd November 2023, the report of the Chief Planning Officer presented an application for a new artificial grass pitch with floodlighting; storage container; new emergency access; relocation of existing long jumps; associated landscaping works at Guiseley School, Fieldhead Road, Guiseley.

The application was brought to the Plans Panel held on Thursday, 23^rd November 2023 and was deferred following a receipt of an updated consultation response from Sport England which was considered to result in the introduction of a new material planning issue. They raised concern in regard to the loss of the grass running track. It was noted that the running track was not used for any community purposes and, only used by the school during certain days throughout the year for events such as sports day. Sport England withdrew their representation further to this and did not consider it relevant for any new material conditions to be imposed.

At the previous meeting, Panel Members also requested that best endeavours are made by officers to obtain information from an objector which was raised during a previous closed session of South and West Plans Panel held on the 3^{rd of} August.

In terms of wider public consultation measures, a community exhibition and consultation event were held on the 16^{th of} October 2023, at Guiseley School.

Outstanding representations from objectors include concerns that the application disproportionally affects them and poses serious health implications. An Equality Impact Assessment (EIA) has been conducted in order to have due regard to the protected characteristic and therefore designated as exempt under Access to Information Procedure Rule 10.4 (1) and Schedule 12A to the Local Government Act 1972.

An objection had also been received following publication of the agenda regarding hazardous material references and the updated position statement from the EU regarding the ban on rubber crumb. Officers confirmed that matters relating to rubber crumb and regulated legislation are covered under the planning application presented at the South and West Plans Panel on the 23^{rd of} August 2023. It is therefore not considered relevant to alter the application.

Photographs and slides were shown throughout the officer presentation and the following information was provided to the Panel:

·  To the south-east of the playing pitches is where the 3G pitch is intended to be situated.

·  The site is adjacent to Green Meadows Academy and to the east, adjoins the rear of residential properties from Aldersyde Road. The site is also located adjacent to the Tranmere Park Estate Conservation Area.

·  A designated footpath separates the wider school site and runs along its south-eastern boundary with Fieldhead Drive.

·  The existing access off Bradford Road is to be widened to allow for construction and emergency vehicles. The road will run through a section of treelines, and it is noted there are no trees proposed to be removed. The applicant will submit a poplar tree management strategy, where the trees are to be retained and protected.

·  There will  ...  view the full minutes text for item 61.

To note the date and time of the next meeting as Thursday, 11^th January 2024 at 1.30pm.

RESOLVED – To note the date and time of the next meeting as Thursday, 11^th January 2024 at 1.30pm.

The meeting ended at 15:35.