Agenda and minutes

South and West Plans Panel - Thursday, 4th June, 2020 1.30 pm

Venue: Remote meeting to be held via Skype


No. Item


Chair's Opening Remarks

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Councillor C Gruen, Chair of the South and West Plans Panel welcomed everyone to this remote meeting of the Panel and explained the procedure to be followed.


Due to potential for connectivity problems a Deputy Chair for the meeting was sought.  A nomination was made for Councillor J Heselwood to deputise should Councillor Gruen lose connectivity.


RESOLVED – That Councillor J Heselwood act as Deputy Chair for the meeting.




Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Rules (in the event of an Appeal the press and public will be excluded)


(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)


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There were no appeals.




Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2  To consider whether or not to accept the officers recommendation in respect of the above information.


3  If so, to formally pass the following resolution:-


  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-


  No exempt items or information have been identified on the agenda


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There was no exempt information to be discussed which would require the exclusion of the press and public.




Late Items

To identify items which have been admitted to the agenda by the Chair for consideration


(The special circumstances shall be specified in the minutes)


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There were no late items.




Declarations of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 


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There were no declarations of disclosable pecuniary interest.




Apologies for Absence

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Apologies for absence were submitted on behalf of Councillor Barry Anderson.  Councillor Graham Latty was in attendance as substitute.



Minutes - 13 February 2020 pdf icon PDF 294 KB

To confirm as a correct record, the minutes of the meeting held on 13 February 2020.


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RESOLVED – That the minutes of the meeting held on 13 February 2020 be confirmed as a correct record.




Application 18/04343/RM – Reserved matters application for residential development at Church Lane, Adel. pdf icon PDF 2 MB

To receive and consider the attached report of the Chief Planning Officer regarding a reserved matters application for residential development (Use Class C3) for 99 dwellings and land reserved for primary school with construction of vehicular access from Otley Road to the North West and Ash Road to the South, areas of open space, landscaping at Church Lane, Adel.

Additional documents:


The report of the Chief Planning Officer presented a reserved matters application for a residential development at Church Lane, Adel.


A position statement had been presented to the Panel in September 2019 when Members had also undertaken a site visit.


Site plans and photographs were displayed and referred to throughout the presentation and discussion of the application.


Prior to the presentation, it was reported that there had been further letters of representation from the Adel Neighbourhood Forum and a local Ward Councillor.  These had not raised any new issues that had previously been received or considered.


Issues highlighted in relation to the application included the following:


·  The land was allocated in the Site Allocation Plan (SAP) for up to104 houses.  This application was for a total of 99 houses.

·  Outline permission for up to 100 houses had already been approved at the site.

·  Panel comments following the presentation of the position statement in September 2019 were detailed in the report.

·  The site was outside the conservation area.

·  There was a public right of way through the site.

·  Details of the entrance to the site.

·  The current proposed layout was displayed.  Differences to previous plans were highlighted.  These included the removal of the attenuation pond which was to be replaced with a pumping station elsewhere on the site and only one house at the entrance which would prevent more tree loss.  The current proposals also met policy requirements with regard to housing mix, garden size and policies EN1 and EN2.

·  Affordable housing would consist of 2 and 3 bedroom units.

·  The proposals did not comply with Policy H9 in relation to sizes of the 5th bedroom of the 5 bedroom properties.

·  Garden sizes met Neighbourhoods for Living guidelines.

·  CGI images of proposed properties were displayed.  Materials to be used included artificial stone and red brick.

·  The public right of way would run between the houses in its existing location.

·  A plan showing the proposed tree loss was displayed.  There would be opportunity for significant re-planting and landscaping.  The only protected trees to be removed would be for the access to the site.

·  Affordable housing would be developed in 4 clusters across the site.

·  There had been improvements to the external design of properties to take account of Panel comments following presentation of the position statement.  These included bay windows, porches and features to sills and gables.

·  There would be a condition to the kinds of materials to be used.

·  The pumping station which would replace the proposed attenuation pond would also require an underground tank.  This would be better for high flow events and have less of a visual impact.

·  Surfacing for the public right of way.

·  The revised layout included a bus turnaround and parking for the proposed school.

·  There were no objections to the application from Highways.

·  The application was recommended for approval subject to conditions as outlined in the report and additional conditions subject to the kinds of materials to be used and materials for the underground  ...  view the full minutes text for item 8.


Date and Time of Next Meeting

To be confirmed

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To be confirmed.


Subsequent to the meeting, the date and time of the next meeting of the South and West Plans Panel was set for Thursday, 23 July 2020 at 1.30 p.m.