Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No declarations of interests were made at the meeting.

To receive any apologies for absence.

Apologies for absence were received from Councillors Campbell and Lay.

To receive the minutes of the meeting held on 14^th November 2022, for approval as a correct record.

RESOLVED – That the minutes of the meeting held on 14^th November 2022, be approved as a correct record with the following amendment.

Minute 23 Matters Arising – Informal meeting held in relation to the closure of Queensway Primary School

The Chair apologised for the lack of information at the informal meeting and in relation to the meeting held on 31st October, the Chair said she had a lot to learn.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

On this occasion there were no members of the public wishing to speak at the open forum.

 To receive a report introducing the Leeds 2023 hosts for the Outer North West Community Committee

This item was to meet the Outer North West Leeds 2023 Neighbourhoods Hosts.

Unfortunately, the Neighbourhood Hosts had sent their apologies due to work commitments.

Members requested that the Neighbourhood Hosts be invited to the meeting of the Community Committee in March.

Members had concerns that they had not had the opportunity to discuss how funding should be spent for events in their ward. They were of the view that the funding should be spread equally between the wards and needed conversations on how to do this and prioritise the spend. Members requested more information in relation to spending opportunities for Leeds 2023 funding.

It was noted that some of the Members had been in contact with the Neighbourhood Host for their ward. The Chair offered to assist in getting hosts to contact their Ward Councillors.

Members suggested that it might be good to make larger events by linking events across the wards.

RESOLVED – For Neighbourhood Hosts and Ward Councillors to make contact with a view to setting up a meeting, and for Neighbourhood Hosts to be invited to the March meeting.

 To receive the report of the Active Leeds Health Programme Manager, who is invited to Community Committee after attending a sub group of the Community Committee .

The report from Active Leeds was to provide the Community Committee with an opportunity to feedback on facilities in Outer North West Leeds and approaches to communication and engagement going forward.

Active Leeds had been invited to attend the Community Committee after attending the Health, Wellbeing and Adult Social Care Sub Group.

Two Members of Active Leeds attended the meeting, giving a presentation and provided the following information:

·  The aim of Active Leeds is to support people in the community who have health concerns to engage in physical activities and to reduce social isolation.

·  The team link up with Aireborough and Holt Park leisure centres and the NHS. They can provide a wide range of activities including, walking football, walking cricket, walking and running groups.

·  Referrals are made through 3^rd sector, GP’s or self-referral. They organise programmes in relation to stroke management, mental health issues, diabetes, weight management, long covid. The programmes are bespoke and last for 12 weeks. They can also assist with reduced costs for leisure centres.

·  Active Leeds is currently trialling a scheme at Armley and Middleton called Leeds Encouraging Activity in People (LEAP). The pilot aims to get people active providing bespoke programmes and can offer reduced costs for leisure centres. LEAP is aimed at people who are currently on universal credit or have a BMI over 30. It is hoped that if the pilot proves successful it can be recreated across the city. 

·  The team also assist in falls prevention and look to help those who are at risk of falls and aid their mobility. They offer hydrotherapy courses at Holt Park and Armley leisure centres, these are for 6 weeks and can help those suffering with arthritis.

·  The team also deliver training for coaches to become activity leaders.

·  The team support a number of initiatives, programmes, community groups and rehabilitation.

Responding to questions from Members the following information was provided:

·  Anyone can be referred, and community groups can ask for programmes. It was acknowledged that the team are unable at present to reach all areas of Leeds. The menu of activities and classes continues to increase, providing a wide range of activities to suit all abilities.

·  Active Leeds use phone calls to clients of their programmes to assess outcomes and the impact of the programme on the person’s lifestyle.

·  It was recognised that not everyone has digital access and noted that activities get booked up quickly, therefore some spaces are held back which allow for walk-ins. However, the team offered to look at this issue going forward.

RESOLVED – To note the content of the presentation and promote Active Leeds within the community.

To consider the report of the Head of Locality Partnerships which provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2022/23.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2022/23.

The Locality Officer provided the following information:

·  The Wellbeing Fund currently has a remaining balance of £18,197.45 A full breakdown of the projects was listed in Table 1 of the submitted report.

·  The Community Committee were asked for consideration and approval of the following projects:

·  It was noted that the specification on the Micklefield Park Cycle pump track has now changed to include more signage and curves, meaning that the price has increased to £33,872.86 instead of £27,716.61 which was approved earlier in the year by ward members.

·  It was noted that Parks and Countryside had submitted a revised quote for the work due to the time frame which had elapsed since the first quote in order for them to proceed with the works.

·  Members were advised that since the last Community Committee on 14th November 2022 the following projects have been considered and approved by DDN:

o  Refurbishment of the toilet facilities- Otley and Yeadon Wellbeing- £6,000

o  Local Centres Programme- Guiseley and Rawdon CIL- £28,500

·  So far, a total of £23,410.40 has been allocated to projects for the Youth Activity Fund, as listed in Table 2 of the report. There is a remaining balance of £31,041.84 in the Youth Activity Fund.

·  The Small Grants and Skips budget had a remaining balance of £3,054.73, a list of the projects allocated were summarised in Table 3 of the report.

·  The Outer North West Community Committee has a capital budget of £46,109 available to spend, as a result of new capital injections. Members were asked to note the capital allocations broken down by ward and summarised in Table 4.

·  The Community Committee noted there is £252,022.97 in the Community Infrastructure Levy Budget, with a total payable to the Outer North West Community Committee of £123,113.36 currently available to spend. The breakdown per ward was detailed in Table 5.

Member’s discussions included:

·  Page 24 – Balance of Wellbeing Budget to be checked and Member’s to be advised of correct balance.

·  Recognition that due to inflation costs of construction quotes had been revised with increased prices. However, Members were disappointed that the process had taken so long due to there being no decent map of the track provided with the initial application, which had meant that the project had been delayed. Members said that this project needed to be done quickly.

·  Members had noted concerns raised at the Housing Advisory Panel in relation to increased prices for work to be undertaken and that it had been commented on that it would be cheaper to source the work locally. However, Members acknowledged that all work undertaken by the Council had  ...  view the full minutes text for item 38.

To receive the report of the Head of Locality Partnerships which brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report of the Head of Locality Partnerships provided an update of the work which the Communities Team is engaged in, based on the priorities identified by the Community Committee.

The Community Committee Champions provided the following updates to Members:

Children and Families

Cllr Flynn said that he had provided a note to Members on the 30^th January updating them on the current work of the Children and Families Sub Group.

Environment and Community Safety

Cllr Barry Anderson provided the following update:

·  The Commitment had attended the sub group and would be attending the March Community Committee. He explained that they would be attending to discuss Climate Change issues.

·  Highways had reported problems with the budget in trying to deal with issues on the road system including potholes. It was noted that Highways were aware of an issue with the barrier on Pool Bank which keeps falling down.

·  Street Cleansing had reported that they were still ongoing with the issue of leaf clearing, however, they may need to close some roads to clear the leaves. It was acknowledged that the wet leaves posed a problem for vehicles, pedestrians and runners. It was noted that Leeds Road was particularly bad at present.

·  The discussions on the refuse route review had now come to an end. It was noted there was still no start date for the new routes.

·  Guy Smithson has now retired. It was noted that he would be sadly missed by the Outer North West Members for his advice and assistance over his years of service.

·  It was noted that crime statistics and trends seemed to be good currently, with the exception of Guiseley.

·  Members were advised to take up the offer to visit Leeds Watch, which would be especially useful to Horsforth and Otley and Yeadon Members to see the work around CCTV.

·  It was noted that there was still an issue in the area with quad bikes and it had been advised that there was not as much money in the budget for next year to address this issue.

·  In relation to the Leeds Marathon, it was suggested that the event organisers be invited to the March meeting to discuss any potential issues, as the route covers a large area of the Outer North West area.

Transport

Cllr Wadsworth said that the sub group had met on 20^th January to discuss public transport. Discussions had taken place in relation to driver shortages, and the Westfield route, the 966 route had not been discussed.

Members were advised that Cllr Wadsworth had written a letter to the West Yorkshire Combined Authority (WYCA), in relation to the issues discussed on transport. He asked the Chair, Cllr Thomson who sits on the Transport Committee for WYCA, if she could keep a check on information provided about changes to timetables and funding.

Health, Wellbeing and Adult Social Care

Cllr Caroline Anderson said the sub group had met on 7^th December and Active Leeds had attended, and it was  ...  view the full minutes text for item 39.

To receive any other business of the Outer North West Community Committee.

The Chair informed the Community Committee that this would be the last formal meeting that the current Locality Officer would be attending, as he was moving on to a new post within the Council.

She thanked him on behalf of the Members for all his work and assistance for the Community Committee.

He was presented with a card and a gift, and the Members passed on their best wishes in his new role.

Members were advised of the following:

·  Circular Economy Workshop under discussion, date TBC, likely to be at Yeadon Town Hall

·   Menopause Café - first one was at Guiseley Theatre on February 8th; White Swan in Yeadon has offered to host too, Chair wanted to clear this with Otley & Yeadon members before proceeding

·  Need for a discussion to look at how to get a message out to the local area in relation to Fostering.

To note the date and time of the next meeting as Monday 6^th March 2023 at 1.30pm

To note the next meeting of the Outer North West Community Committee will be on Monday 6^th March 2023 at 1.30pm.

Meeting concluded at 15:20