Agenda and minutes

To receive any apologies for absence.

Apologies for absence were sent on behalf of Councillor R Downes.

To confirm as a correct record, the minutes of the meeting held on 6^th June 2014.

RESOLVED – That the minutes of the North West Outer Area Committee held on 6 June 2014 be confirmed as a correct record.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.  On this occasion there were no members of the public in attendance.

To receive a report of the West North West Area Leader which sets the scene for the new community committee and asks approval of a set of minimum conditions for any decisions that may need to be delegated, or taken, between formal community committee meetings.

The report of the West North West Area Leader set the scene for the new Community Committee and sought approval of a set of minimum conditions for any decisions that may need to be delegated, or taken, between formal Community Committee meetings.

Members’ attention was brought to the following issues highlighted in the report:

·  New arrangements for Community Committees.

·  Community Engagement.

·  Developing a common framework of principles.

·  Encouraging engagement with Elected Members and local residents.

·  Setting priorities for the forthcoming year.

·  Delegated decisions.

In response to Members comments and questions, the following was discussed:

·  Engagement with Town and Parish Councils – this would be done with the full involvement of Ward Members.

·  Concern regarding the use of social media – it was reported that an Outer North West Community Committee Facebook page had been set up.  This would be used for the promotion of local events.

·  Delegated decisions – the Assistant Chief Executive (Citizens and Communities) already had authority to take delegated decisions with the support of Elected Members.  Changes would allow sub-delegation to the Area Leader.  It was requested that where an Elected Member did not agree with a matter for delegated decision then this should be deferred to the next meeting of the Community Committee.

·  Appointment of a temporary Marketing and Communications Officer – it was reported that this was a centrally funded post and the postholder would work alongside Area Management staff.

RESOLVED –

(1)  That the introduction of Community Committees be noted.

(2)  That the minimum conditions set out in paragraph 9 with regard to the need for delegated decisions to be taken between formal Community Committee meetings be approved subject to alterations discussed.

(3)  That the report be tabled at all the Outer North West Community Committe

To receive a report of the West North West Area Leader which sets out the proposed changes to the Outer North West Community Committee Sub Groups and the rationale behind the proposed changes and asks members to consider and comment on the proposals.

The report also seeks to appoint Chairs for each sub group who will represent the Community Committee and appoint Elected Member representatives for each Ward to each sub group.

Finally, the report asks Members to agree to a programme of meeting dates for sub groups being set up and for each group to suggest a topic for consideration by the Community Committee. 

The report of the West North West Area Leader outlined proposed changes to the Outer North West Community Committee Sub Groups and set out the rationale behind the proposals. 

Members attention was brought to an appendix to the report which outlined the suggested Sub Groups and proposed membership.  It was suggested that the Sub Group Adult Social Care and Well-being be amended to include Health.

RESOLVED – That the following sub-groups be established for the 2014/15 municipal year:

Environment & Community Safety

Councillor B Anderson (Chair)

Councillor G Latty

Councillor S Lay

Councillor C Campbell

Employment, Learning and the Local Economy

Councillor R Downes (Chair)

Councillor B Anderson

Councillor P Latty

Councillor D Collins

Children’s Services and Family Health

Councillor P Latty (Chair)

Councillor B Flynn

Councillor D Collins

Councillor S Lay

Adult Social Care, Health and Well Being

Councillor G Latty (Chair)

Councillor B Flynn

Councillor D Collins

Councillor S Lay

Highways and Transportation

Councillor B Cleasby (Chair)

Councillor B Anderson

Councillor P Wadsworth

Councillor R Downes

Policy

Councillor P Wadsworth (Chair)

Councillor B Anderson

Councillor R Downes

Councillor P Latty

Councillor G Latty

Councillor B Cleasby

To receive a report of the City Solicitor which outlines the Community Committee’s role regarding appointments to: Outside Bodies; Area Lead Members; Children’s Services Cluster Partnerships and the Corporate Carers’ Group. In addition, the report invites the Committee to determine the appointments to these groups and organisations.

The report of the City Solicitor invited the Community Committee to make appointments to outside bodies, the Corporate Carers Group, Community Committee Area Lead Members and Children’s Services Cluster Partnerships.

RESOLVED – That the following appointments be made:

Outside Bodies:

Aireborough Educational Charity

M Dunn

S Waddington

N Gledhill

Aireborough Voluntary Services to the Elderly with Disabilities

Councillor R Downes

Bramhope Youth Development Trust

Councillor B Flynn

Horsforth Live at Home Scheme

Councillor B Cleasby

Prince Henry’s Grammar School – Foundation Governors

Councillor R Downes

Outer North West Local Housing Advisory Panel

Councillor G Latty

Councillor D Collins

Area Lead Members:

Environment & Community Safety – Councillor B Anderson

Children’s Services – Councillor P Latty

Employment, Skills and Welfare – Councillor R Downes

Health, Wellbeing and Adult Social Care – Councillor G Latty

Childrens’s Services Cluster Partnership Representatives:

Horsforth – Councillor D Collins

ESNW – Councillor B Flynn

Aireborough – Councillor P Latty and Councillor S Lay

Otley/Pool/Bramhope – Councillor B Anderson

Corporate Carer’s Group

Councillor P Latty

To receive a report of the West North West Area Leader which provides the Committee with an update on the budget position for the Wellbeing fund for 2014/15.  The report highlights the current position of the Small Grants and skips pots and those small grants and skips that have been approved since the last meeting. The report also provides an update on the Youth Activity Fund.

The report of the West North West Area Leader provided the Committee with an update on the budget position for the Wellbeing fund for 2014/15.  It also highlighted the current position of the small grants and skips pots.

Members’ attention was brought to available funds and these were described in the report on a ward basis.  Approval was also sought for project applications that had been received since the last meeting,

RESOLVED –

(1)  That the current budget position for the revenue Wellbeing fund for 2014/15 be noted.

(2)  That the following large grant applications be approved:

o  Horsforth Police Community Support Officers 2014/15 - £8,100

o  Kelcliffe Lane Guiseley Aireborough Public Bridleway No 122 - £1,920

o  Guiseley & Rawdon Festive Lights - £4,110

o  Yeadon Festive Lights - £4,045

o  Yarnbury Pitch Improvement - £4,200

o  AWMA All-weather sports pitch refurbishment - £10,000

(3)  That the Wellbeing small grants that had been approved since the last meeting be noted.

(4)  That the current budget position for the Capital Wellbeing Fund for 2014/15 be noted.

1:30pm Monday October 13^th 2014, The Old Stable, Back Church Lane, Adel, Leeds.

Monday, 13 October 2014 at 1.30 p.m.  Meeting to be held at The Old Stable, Back Church Lane, Adel, Leeds.