Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no late items submitted to the agenda for consideration.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

No declarations were made.

To receive any apologies for absence.

Apologies for absence were received from Councillors B Flynn and B Cleasby.

To receive the minutes of the meeting held on 14^th July 2014.

RESOLVED – The minutes of the meeting held on 14^th July 2014 were approved as a correct record.

Minute No. 6 Community Committee Appointments

Members were informed that the Aireborough Educational Charity, which was an outside body that the Committee appointed to, had been dissolved.

In accordance with Paragraphs 4.16 and 4.17 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee. 

Council tenants residing at Rosemont Flats, Bramhope described their recent correspondence with the Council and their local MP about the proposed closure of Rosemont.

Members discussed the proposed closure and gave consideration as to how they could help the residents of Rosemont.

RESOLVED – The Committee resolved to;

(a)  Request that Members submit questions  with regards to the proposed Rosemont closure to the Area Support Team by 17^th October 2014; and

(b)  That a  letter be submitted to Housing Leeds from the Chair of the Committee, requesting a response to the questions raised  by no later than 10 working days upon receipt.

To receive a report of the West North West Area Leader providing members with an update on the budget position for the Wellbeing fund for 2014/15. The report also shows the current position of the Small Grants and skips pots and provides an update on the Youth Activity Fund. 

A motion was proposed and seconded to hear this item prior to the Domestic Violence workshop. Members voted  in favour of bringing this item forward.

The report of the West North West Area Leader provided the Committee with an update on the budget position for the Wellbeing fund for 2014/15.  It also highlighted the current position of the small grants and skips pots and provided an update on the Youth Activity Fund.

Members’ attention was brought to available funds and these were described in the report on a ward basis.  Approval was also sought for project applications that had been received since the last meeting.

RESOLVED – The Committee resolved:

(a)  That the current budget position for the revenue Wellbeing fund for 2014/15 be noted.

(b)  That the following be agreed with regards to the large grant applications received:

*A&W, G&R and O&Y ward members decided not to fund this project. Horsforth ward decided to approve  £8,820pending further discussion between Horsforth Members.

(c) That the following be agreed with regards to the Youth Activity Fund  applications received:

(c)  That the Wellbeing small grants and skips that had been approved since the last meeting be noted; and

(d)  That the current budget position for the Capital Wellbeing Fund for 2014/15 be noted.

To receive a report of the West North West Area Leader. This report introduces the themed section of the Community Committee meeting on Domestic Violence for Outer North West Leeds.

Councillor Anderson introduced the themed session of the Community Committee meeting on Domestic Violence.

A representative from Leeds Domestic Violence Team highlighted the key issues surrounding domestic violence and the work being done in Leeds to combat it. Following this, Members and partners broke off into workshop sessions and then  each group fed back on their discussions.

Councillor Anderson summarised the discussion and considered what Members and the Committee’s  advisory groups could do to help and support  agencies tackling Domestic Violence.

In considering how best to manage themed meetings in the future a motion was proposed and seconded to hold themed meetings as part of the Committee’s  advisory groups and that the resulting discussions be summarised and reported back to the Community Committee. Members voted in favour of this by a majority. (For: Councillors Anderson, Carter, G Latty, Collins, Campbell and Lay. Against: Councillor Wadsworth. Abstained: Councillor P Latty)

RESOLVED – The Committee resolved:

(a)  That discussions be fed back to each of the Committee’s advisory groups to ensure all groups can take issues identified forward; and

(b)  That future themed discussions form part of the Committee’s advisory  group meetings and that the discussions be summarised and reported back to the Community Committee. Chairs of the advisory groups to have full discretion on the theme, content, approach and timing of meetings.

(Councillor C Townsley left the meeting during discussion of this item at 2:15pm)

To receive a report of the Area Leader which provides an overview of Facebook and how and why community committees could use it as a communication tool to help engage with local residents.

The West North West Area Leader presented his report which provided an overview of Facebook and how and why Community Committees could use it as a communication tool to help engage with local residents.

Members discussed the use of Facebook for the Community Committee in detail and considered how and when it would be used. Examples were provided in the report of the type of activity underway in other Community Comittees. It was confirmed to Members that the Facebook page would be developed, monitored and reviewed by Area Support staff in common with the Facebook Pages of the three other Community Committees in the WNW and in line with Facebook guidelines being developed centrally

A recorded vote was requested by Members to determine whether a Facebook page should be created for the Community Committee. The vote was carried in favour of creating a Facebook page. (For: Councillors Lay, Downes, Campbell, P Latty, G Latty, Collins and Wadsworth. Against: Councillors Anderson and Carter)

RESOLVED – The Committee resolved:

(a)   To create a Facebook page and use it to promote the work of the Community Committee and activities in the area; and

(b)  That the Policy Sub Group receives regular reports on the use of the Community Committee Facebook page in line with guidelines.

(Councillor Downes arrived during the discussion of this item at 3:40pm)

(Councillor Downes arrived during the discussion of this item at 3:40pm)

Members were asked to consider giving thought to holding the meetings at a later time during the day.

1:30pm Monday 8^th December 2014, St Margaret’s Parish Centre, Horsforth

The next meeting of the Community Committee will take place at 1:30pm on 8th December 2014 at St Margaret’s Parish Centre, Horsforth.