Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2   To consider whether or not to accept the officers recommendation in respect of the above information.

3   If so, to formally pass the following resolution:-

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

There were no formal late items submitted for consideration. However the minutes of the meeting held on 20^th May 2015 had been published and circulated as supplementary information.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

No declarations were made.

To receive any apologies for absence.

RESOLVED – That the minutes of the meeting held on 20^th May 2015 be approved as a correct record. Subject to amendment to the figures contained within Minute 67 “Outer North West Youth Activity Fund Commissioning round 2015/16” to read “A total spend of £48,027 with funding of £9,829 remaining for future projects to be identified.”

RESOLVED – That the minutes of the meeting held on 20^th May 2015 be approved as a correct record. Subject to amendment to the figures contained within Minute 67 “Outer North West Youth Activity Fund Commissioning round 2015/16” to read “A total spend of £48,027 with funding of £9,829 remaining for future projects to be identified.”

In accordance with Paragraphs 4.16 and 4.17 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

On this occasion no members of the public were present. However the Chair invited Inspector Caldwell to announce his retirement to the Committee and introduce his successor Inspector John Brady. Inspector Caldwell thanked the Committee for the support he had received over the years and in turn the Chair thanked Inspector Caldwell for always being prepared to take Members views into account when considering local policing issues.

To receive a report of the West North West Area Leader which provides members with an update on the budget position for the Wellbeing fund for 2015/16. The report also shows the current position of the Small Grants and skips pots and provides an update on the Youth Activity Fund.

The report also asks Members to review the minimum conditions as set out in paragraph 25 of this report which relate to the need for delegated decisions to be taken between formal Community Committee meetings, consider whether any amendments are required and approve such conditions for operation in 2015/16.

The West North West Area Leader submitted a report which provided an update on the budget position for the Wellbeing fund for 2015/16. The report also highlighted the current position of the Small Grants and skips pots and provided an update on the Youth Activity Fund.

The report also asked Members to review the minimum conditions as set out at paragraph 25 of the submitted report which related to the need for delegated decisions to be taken between formal Community Committee meetings, considered whether any amendments were required.

Members discussed the reducing amount of Wellbeing funding and how best this should be allocated in the future. Members agreed that no formal policy should be drafted in relation to allocating funding and that it should continue to be considered by the relevant Ward Members.

RESOLVED - The Committee resolved to:

a)  Note the current budget position for the Wellbeing Fund for 2015/16;

b)  That the following be agreed with regards to the large grant applications received:

  That the following be agreed with regards to Youth Activity Funding:

That the Small Grants Budget of £5,000 per ward be approved and that £1,000 per ward be allocated to the Community Skips Budget;

c)  Note the skips that have been approved since the last meeting;

d)  Note the current budget position for the Capital Wellbeing Fund for 2015/16; and

e)  Members noted the minimum conditions as set out in paragraph 26 of the submitted report which related to the need for delegated decisions to be taken between formal Community Committee meetings, and agreed that no amendments were required for operation in 2015/2016.

To receive a report of the West North West Area Leader which updates the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

The report sets out the roles and key principles of the Community Committee sub groups and asks the community committee to consider the Elected Member representation to each group. 

The report also requests that the Community Committee consider recruiting non-voting co-optees from the locality to help with the Committee’s work. 

 The West North West Area Leader submitted a report which updated the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

The report set out the roles and key principles of the Community Committee sub groups and asked the community committee to consider the Elected Member representation to each group. 

The report also requested that the Community Committee consider recruiting non-voting co-optees from the locality to help with the Committee’s work. 

Following discussion Members agreed that the membership and numbers of sub groups for 2015/16 should remain the same as they were for the 2014/15.

RESOLVED – The Committee resolved to:

(a)  note the work of the sub groups since the last Community Committee meeting;

(b)  agree the Elected Member representative from each ward for each sub group for the municipal year 2015/16 be as detailed at Appendix 1 of the submitted report; and

(c)  Agree that Co-optees be appointed to the Committee as and when the Committee sees fit to do so.

To receive a report of the City Solicitor which invites the Committee to make appointments to the following, as appropriate:-

•  Those Outside Bodies as detailed at Appendix 1;

•  One representative to the Corporate Parenting Board;

•  The Committee’s ‘Community Lead Members’, as listed; and

•  Those Children’s Services Cluster Partnerships, also as listed.

The City Solicitor submitted a report which invited the Committee to make appointments to the following, as appropriate:-

• Those Outside Bodies as detailed at Appendix 1 of the submitted report;
• One representative to the Corporate Parenting Board;
• The Committee’s ‘Community Lead Members’, as listed within the submitted report; and
• Those Children’s Services Cluster Partnerships, also listed within the submitted report.

RESOLVED – The Committee resolved to appoint the following:

Aireborough Voluntary Services to the Elderly with Disabilities

Councillor R Downes

Bramhope Youth Development Trust

Councillor B Flynn

Horsforth Live at Home Scheme

Councillor B Cleasby

Outer North West Housing Advisory Panel

Councillor G Latty

Councillor D Collins

Area Lead Members:

Environment & Community Safety – Councillor B Anderson

Children’s Services – Councillor P Latty

Employment, Skills and Welfare – Councillor R Downes

Health, Wellbeing and Adult Social Care – Councillor G Latty

Childrens’s Services Cluster Partnership Representatives:

Horsforth – Councillor D Collins

ESNW – Councillor B Flynn

Aireborough – Councillor P Latty and Councillor S Lay

Otley/Pool/Bramhope – Councillor B Anderson and Councillor S Lay

Corporate Parenting Group

Councillor P Latty

1.30pm Monday 7^th September 2015.