Agenda and minutes

Outer North West Community Committee
Monday, 5th September, 2016 1.30 pm

Venue: Yeadon Town Hall, Airedale Room, High Street,Yeadon,LEEDS,LS19 7PP

Contact: Governance Services on 0113 395 2194 

Items
No. Item

15.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals against refusal of inspection of documents.

16.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

There were no exempt items.

17.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

Minutes:

There were no late items. However, supplementary information for Agenda Item 10 – Finance Update Report had been circulated to all Members prior to the meeting.

18.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

Minutes:

There were no declarations of disclosable pecuniary interests.

19.

Apologies For Absence

To receive any apologies for absence.

Minutes:

There were no apologies.

20.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

There were no members of the public at the meeting.

21.

Minutes of the Previous Meeting pdf icon PDF 109 KB

To approve the minutes of the previous meeting held on 13th June 2016.

 

(Copy attached)

Minutes:

RESOLVED - That the minutes of the meeting held on 13th June 2016 be approved as a correct record.

22.

Matters Arising from the Minutes

To consider any matters arising from the Minutes.

Minutes:

Minute no. 13 Community Committee Appointments 2016/17

 

Due to Cllr. Cleasby having to leave the previous meeting early no appointment was made to Rawdon and Laneshaw Bridge Trust.

 

Cllr. Cleasby informed the Committee of the good work that the Trust do in the area. He also informed the Members that Stanley Waddington one of the Trust members had recently passed away aged 97 years old.

 

Cllr. Cleasby said that he was happy to continue to be involved with this organisation.

 

Cllr. Cleasby agreed to send Committee Members details of the process for nomination to the Trust and details of the other trustees.

 

 

Minute no. 70 Chairs Remarks

 

Members were informed that a copy of the response to the consultation on Leeds Bradford Airport had been sent to the postal addresses obtained.

23.

Leeds Transport Conversation pdf icon PDF 374 KB

  To consider a report by the Chief Officer Highways and Transport which seeks to advise Members of the Transport Conversation and engagement process and requests feedback and input from the Community Committee on the future strategic approach to transport in the city and the development of a proposition and delivery plan for the £173.5 million fund due to be allocated following the cancellation of the NGT project.

(Report attached)

 

 

 

 

Minutes:

The report of the Chief Officer Highways and Transport informed the Community Committee of the Transport Conversation and engagement process and sought feedback and input from Members on the future strategic approach to transport in the city and the development of a proposition and delivery plan for the £173.5 million fund due to be allocated following the cancellation of the NGT project.

 

The Chair expressed disappointment that the report did not relate solely or in part to the Outer North West area.

 

The Transport Strategy Manager was at the meeting and provided the Committee with a presentation.

 

Members were advised that following the cancellation of the NGT project Leeds now needed to provide Government with a proposition and delivery plan by the end of the year, in order to release the £173.5 million funding.

 

In response to the NGT decision a city wide debate on the future of transport strategy was launched with a Transport Summit on 10th June 2016. The summit was attended by 170 stakeholders from across the city and included Members. At the summit the Leader of Council announced the start of the City’s largest ever Transport Conversation to seek the views from key stakeholders, partners and communities from across the city.

 

Members were informed that that there were two phases the first being the launch of an on-line survey which opened 2nd August and is due to close on 20th September. For those unable to access the on-line survey hardcopies were available at Community Hubs, One Stop Centres and Libraries. The officer informed the Committee that currently there had been 3000 responses however the responses were mainly from men. The officer encouraged Members to ask more females to complete the survey.

 

Members noted that two workshops would take place on 15th and 20th September. They also noted that the Transport Conversation feedback would be fed into the development of an outline series of proposals for the spend of the £173.5 million, this would be presented to Executive Board on 19th October 2016.

 

Members were informed of the issues currently facing Transport as:

·  Congestion on major routes in to the city

·  Air quality in the city centre

·  Economy – with increased jobs in the city

·  Change in demographics for all areas

·  Changes in technology including driverless taxis and smart ticketing

·  Growth of white van deliveries as more people shop on line

·  Population growth

·  Fall in bus usage

·  New housing developments in all areas of the city but predominately in the East of the city

 

A lengthy discussion took place with Members raising issues including:

·  Congestion on a number of commuter routes into the city including A65, A660, A658, A657

·  Additional housing planned for the area with no additional infrastructure

·  Length of journey from city centre to outer North West.

·  The fact that it was difficult to move within the community from one area to another by bus

·  The frequency of community buses specifically on weekends

·  The cost of travel

·  The amount of  ...  view the full minutes text for item 23.

24.

Finance Update Report pdf icon PDF 333 KB

 

 

To consider a report by the Outer North West Area Manager which provides the Community Committee with an update on the budget position for 2016/17, detailing the current position of the Wellbeing revenue fund, the Small Grants budget, the Skips pots and the Capital pot together with an update on the Youth Activity Fund.

 

(Report attached)

 

Additional documents:

Minutes:

The report of the West North West Area Leader provided the Community Committee with an update on the budget position for 2016/ 17. It detailed the current position of the Wellbeing revenue fund, the Small Grants and Skips pots, and the Capital pot. This report also provided an update on the Youth Activity Fund.

 

Members attention was drawn to point 6 of the submitted report which after deducting any existing commitments and taking into account the 2015/16 carry forward position, the Community Committee had £135,716 of funding available for allocation. Members noted that this figure did not include the Youth Activity Fund.

 

Members were asked to note the figures presented in Table 1 of the submitted report.

 

The Chair requested Members to consider projects as a priority to ensure that all funding was spent before the end of the year.

 

RESOLVED - That the Outer North West Community Committee;

·  Note the current budget position for the Wellbeing Fund for 2016/17 (Table 1)

·  That the following be agreed with regard to the large grant applications received:

 

Organisation

Project

Amount & Ward

Approved / Refused

Leeds Lights

The funding will go towards the provision of festive lights in Guiseley and Rawdon

 

£4,185 – Guiseley & Rawdon

APPROVED

Leeds Sailing Centre

Disability Hoist – to support people with restricted movement to access water based crafts

£1,696 – Otley and Yeadon

£1,304 – Guiseley & Rawdon

APPROVED

Leeds Watch

Monitoring, maintenance and associated BT costs for the CCTV Cameras in Otley & Yeadon

£18,048 – Otley & Yeadon

APPROVED

Leeds Watch

Monitoring, maintenance and associated BT costs for the CCTV Camera at Old Ball Roundabout in Horsforth from 2015/16

£2,103 - Horsforth

APPROVED

Highways

Purchase of 3 Speed Indication Devices and associated costs

£9,240 – Guiseley & Rawdon

APPROVED

 

Members were informed that costs for Horsforth CCTV 2016/17 had not been recommended for approval at this time.

 

·  Note the Small Grants that had been approved since the last meeting (Table 2) and the remaining Small Grants budget (Table 3).

·  Note the skips that had been approved since the last meeting (Table 4) and the remaining skips budget (Table 5).

·  Note the current budget position for the Capital Wellbeing Fund for 2016/17 (Table 6).

25.

Community Committee Update Report pdf icon PDF 312 KB

 

To consider a report by the Outer North West Area Manager which provides updates the work of the Sub Groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Well-being; Highways & Transportation and Policy.

 

The report also includes updates on the Community Forums and Partnership working that had taken place in the area since the last meeting and the views of Members are sought on the Outer North West draft Community Plan together with the Community Committees key priorities for 2016/17.

 

(Report attached)

 

 

Additional documents:

Minutes:

The report of the West North West Area Leader updated the Community Committee on the work of the sub groups of the Committee: Environment & Community Safety; Employment, Learning and the Local Economy; Children’s Services and Family Health; Adult Social Care, Health & Wellbeing; Highways & Transportation and Policy.

 

The report also updated the Committee on community forums and partnership working that had taken place in the area since the last meeting.

 

A Community Safety sub group had taken place earlier in the day. Members were informed that the Winter Warmer Packs were to be funded this year through the Police Commissioning Fund.

 

Members were also advised that a Community Speed Watch Scheme was now in operation in outer north west. Members asked that they be kept informed when and where this was happening.

 

Members requested that the information provided in future newsletters related specifically to the Community Committee and that an outline of articles to be used is emailed to Members in advance of publication.

 

RESOLVED – That Members:

·  Note the work of the sub groups and areas of partnership working since the last Community Committee meeting.

·  Note the area update newsletter.

 

 

26.

Date and Time of Next Meeting

To note that the next meeting will take place on Monday 28th November 2016 at 1.30pm (Venue to be confirmed)

Minutes:

The next meeting of the Outer North West Community Committee will take place on Monday 28th November 2016 at 1.30pm in Yeadon Town Hall.