Agenda and draft minutes

Outer North West Community Committee - Monday, 12th July, 2021 1.30 pm

Venue: Greenacre Hall - 55 New Rd Side, Rawdon, Leeds LS19 6DD

Contact: Debbie Oldham on 0113 37 88656 

Items
No. Item

Chair’s Opening Remarks

 

The Chair welcomed all members to the first meeting of the municipal year, and congratulated new member, Councillor Paul Alderson, on his election to the Guiseley and Rawdon Ward.

1.

APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the

press and public will be excluded). (*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting)

Minutes:

There were no appeals.

 

 

2.

EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2   To consider whether or not to accept the officers recommendation in respect of the above information.

 

3   If so, to formally pass the following resolution:-

 

RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of

exempt information, as follows:-

Minutes:

There were no exempt items.

 

 

3.

LATE ITEMS

To identify items which have been admitted to the agenda by the Chair for consideration (The special circumstances shall be specified in the minutes)

Minutes:

There were no late items.

 

 

4.

DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS’

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of

the Members’ Code of Conduct.

Minutes:

There were no declarations of disclosable pecuniary or other interests.

 

 

5.

Apologies For Absence

To receive any apologies for absence.

Minutes:

Councillors C Campbell and J Shemilt submitted their apologies for the meeting.

 

 

6.

Minutes - 8th March 2021 pdf icon PDF 270 KB

To receive the minutes of the meeting held on 8th March 2021, to approve as a correct record.

Minutes:

RESOLVED – That the minutes of the meeting held 8th March 2021 be approved as an accurate record.

 

 

7.

Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes

may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of

reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for

more than three minutes in the Open Forum, except by permission of the Chair.

 

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remain in place, the process has been adapted slightly, so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s terms of reference. These will be read out under the agenda item and considered by the Community Committee.

Minutes:

No matters were raised on this occasion.

 

 

8.

Community Committee Appointments 2021/2022 pdf icon PDF 491 KB

The report of the City Solicitor is to note the appointment of Councillor Wadsworth as Chair of the Community Committee for 2021/22 as agreed at the recent Annual Council Meeting, and also to invite the Committee to make appointments to those positions detailed in section 6 / the appendices.

 

(Report attached)

Additional documents:

Minutes:

The report of the City Solicitor noted the appointment of Councillor Paul Wadsworth as Chair of the Community Committee for 2021/22 as agreed at the recent Annual Council Meeting, and also to invited the Committee to make appointments to those positions detailed in section 6 and the appendices.

 

The Community Committee made the following appointments:

 

Organisation / Outside Body

No. of Places

Current Appointee(s)

Bramhope Youth Development Trust

1

Cllr B Flynn

Horsforth Live at Home Scheme

1

Cllr D Collins

Yeadon Town Hall CIC

1

Cllr R Downes

Clusters:

Horsforth

ESNW

Aireborough

 

Otley/Pool/Bramhope

 

6

 

Cllr D Collins

Cllr B Flynn

Cllr R Downes / Cllr P Alderson


Cllr B Anderson / Cllr S Lay

LHAPs:

Outer North West

4

Cllr B Anderson

Cllr S Lay

Cllr G Latty

Cllr D Collins

LCPs:

Holt Park & Woodsley

Aireborough & Aire Valley

2

 

Cllr C Anderson

Cllr G Latty

Champions:

Environment and Community Safety

Children’s Services

Employment, Skills and Welfare

Health, Wellbeing and Adult Social Care

Transport

 

 

Cllr B Anderson


Cllr P Wadsworth

Cllr R Downes


Cllr G Latty


Cllr P Wadsworth

Corporate Parenting Board

 

Cllr P Wadsworth

 

Members raised concerns in relation to appointments for clusters. Although the Members were willing to accept the appointments, they had not historically been invited to the meetings. It was suggested that the Principal Officer when reporting back to Children’s Services on the appointments made, should raise this issue with the Clusters Officer.

 

The Chair noted that he had discussed the appointments to the Corporate Parenting Board and the Children’s Services Champion role with Councillor J Shemilt prior to the meeting, with the view to appoint Councillor Shemilt to both roles. However, in her absence, he would temporarily take on these roles, to be reviewed again at the next meeting.

 

RESOLVED - To agree the appoints as set out above and to note the appointment of Councillor P Wadsworth as Chair of the Community Committee for the duration of the 2021/22, as agreed at the recent Annual Meeting of Council.

 

 

9.

Community Committee Youth Activity Fund Consultation Report pdf icon PDF 391 KB

The report Head of Localities Partnerships provides the Outer North West Community Committee with an update on the Youth Activity Fund consultation with children and young people. The consultation aims to inform the Community Committee’s Youth Activity Fund spend for the 2021/22 financial year.

 

(Report attached)

Additional documents:

Minutes:

The Head of Localities Partnerships submitted a report that provided the Outer North West Community Committee with an update on the Youth Activity Fund consultation with children and young people. The consultation aims to inform the Community Committee’s Youth Activity Fund spend for the 2021/22 financial year.

 

The Community Committee Team Manager, Carl Hinchliffe, introduced the report and set out the key findings of the consultation. Members were advised that the number of responses to the consultation were fewer than previous years, when physical youth summits were held, and it was recognised that there is some further work to be undertaken to ensure that more voices of children and young people in the Outer North West area are captured for future consultations.

 

Members requested that further information be circulated detailing geographic spread of the consultation respondents across the four wards in the Outer North West.

 

In response to a query, it was confirmed that funds for digital equipment for children and young people were allocated to schools following consultation with schools and cluster partnerships, to then distribute to children and young people in need. Members requested that schools be asked to provide feedback and data for the usage of the equipment they have received.

 

RESOLVED –

 

a)  That requests for further information detailed above be provided to Members;

b)  That the contents of the report be noted.

 

 

10.

Outer North West Community Committee - Finance Report pdf icon PDF 1 MB

This report of the Head of Localities Partnerships provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

 

(Report attached)

Minutes:

The Head of Localities Partnerships submitted a report that provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

 

The Chair noted that the Head of Localities Partnerships had agreed to attend the meeting following a request at a previous meeting, however was unable to attend on this occasion, and therefore the Chair had arranged to meet her separately in coming weeks to discuss the Committees’ specific concerns.

 

The Localities Manager introduced the report and highlighted that the report inaccurately sets out that the total revenue funding available to the Community Committee for 2021/22 is £149,789.60. The correct figure was confirmed as £135,137.75.

 

Members requested that future reports include more detail in relation to the Wellbeing projects that have been delayed or cancelled as a result of COVID-19 restrictions, specifically if funds for individual projects have been / would be returned to the Wellbeing Budget or if community groups had retained funding for delayed projects to reschedule when restrictions are eased.

 

Members approved / declined / deferred the following projects:

 

Project Title

Wards

Amount Requested from Wellbeing Budget

Decision

Small Grants and Skips

All

£6,000 (£1,500 per ward)

Approved

Community Engagement budget

All

£500 (£125 per ward)

Approved

Relaying bark around playground equipment

Adel and Wharfedale

£1,500

Approved

Updating Facilities

Adel and Wharfedale

£11,000

Deferred

Wilderness on Your Doorstep

Adel and Wharfedale

£7,350

Deferred

Horsforth CCTV Cameras 2020/21

Horsforth

£2,000

Deferred

Horsforth Hall Park Boules Court

Horsforth

£5,000

Approved

Site Based Gardener

Horsforth

£6,120.65

Declined

Otley & Yeadon CCTV Cameras 2020/21

Otley and Yeadon

£8,000

Deferred

Money Buddies

All

£5,813

Deferred

 

During discussions regarding CCTV Camera funding detailed above, Members requested a written submission from Leeds Watch and the Executive Member detailing the activity of the team in the wards from which funding has been requested, including whether cameras had been upgraded and the number of occasions footage has been requested to assist West Yorkshire Police.

 

In reference to the Money Buddies scheme, Members requested a future item be scheduled to consider debt support in the Outer North West, with relevant representatives in attendance to present and answer questions from Members.

 

RESOLVED –

 

a)  That the details of the Wellbeing Budget position be noted;

b)  That Wellbeing Fund proposals be approved as set out above;

c)  That details of the projects approved via Delegated Decision be noted;

d)  That monitoring information of the Committees’ funded projects be noted;

e)  That details of the Youth Activities Fund (YAF) position be noted;

f)  That details of the Small Grants Budget be noted;

g)  That details of the Community Skips Budget be noted;

h)  That details of the Capital Budget be noted;

i)  That details of the Community Infrastructure Levy Budget be noted.

 

 

 

 

11.

Outer North West Community Committee - Update Report pdf icon PDF 398 KB

The report of the Head of Localities Partnerships provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

This report also looks to make nominations to each of the Outer North West Community Committee Sub-Groups for (2021/22).

 

(Report attached)

Additional documents:

Minutes:

The Head of Localities Partnerships submitted a report that provides updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

 

The Localities Manager introduced the report, providing an overview of the key messages from the report.

 

Members agreed the membership of each Community Committee Sub Group as follows:

 

Sub Group

Number of places

Appointees

Community Committee Champion

Community Safety & Environment

4

Cllr B Anderson

Cllr Campbell

Cllr Collins

Cllr Wadsworth

 

Cllr B Anderson

Children and Families

4

Cllr Wadsworth

Cllr Flynn

Cllr Lay

Cllr Alderson

 

Cllr Wadsworth

Transport

4

Cllr Wadsworth

Cllr B Anderson

Cllr Downes

Cllr Taylor

 

Cllr Wadsworth

Health

4

Cllr G Latty

Cllr C Anderson

Cllr Lay

Cllr Shemilt

Cllr G Latty

 

It was requested that a meeting of the Children and Families Sub Group be arranged as soon as possible to consider outstanding Youth Activity Fund applications.

 

RESOLVED –

 

a)  That the membership of the Community Committee Sub Groups be agreed as set out above;

b)  That the contents of the report be noted.

 

 

12.

Any Other Business

To note any other business.

Minutes:

No matters were raised on this occasion.

 

 

13.

Date, Time and Venue for next Meeting

To note that the next meeting of Outer North West Community Committee will be on Monday 20th September 2021, in Greenacre Hall at 1:30pm.

Minutes:

The next meeting of Outer North West Community Committee will take place Monday 20th September 2021, in Greenacre Hall at 1:30pm.